2016 COMMUNITY RECREATION INVESTMEN T FUNDING PROGRAM
Project Submission Questions – Your Working Copy – DO NOT EMAIL THIS
Before answering the Project Submission questions, assess if your group and project are
eligible by reviewing the Grant Guidelines.
For your convenience, we are providing you with the Project Submission questions in a Word
document, which you can save to your computer and use to draft your answers. When you are
ready to complete the online application, you can simply copy and paste the answers you
drafted here into the online form.
Remember, there are two forms you have to complete online by the deadline date:
 Project Submission (about your project). Complete the questions online, and then go to
the Summary Page to click 'Submit'.
 Applicant Form (about your organization). Complete the questions online, then go to the
Summary Page to click 'Complete'.
Instructions:
1. Draft your answers in the space provided below each question.
2. Save your answers by saving this document on your computer.
3. Copy and paste your answers from this document into the online form before the
deadline.
This is your working copy: DO NOT EMAIL THIS PLEASE, it will not be
accepted for consideration. You must complete the application online.
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PROJECT SUBMISSION QUESTIONS – 2016
THIS IS A WORKING COPY FOR YOUR DRAFT; ANSWERS MUST BE SUBMITTED
ONLINE (NOT BY EMAIL)
PROJECT OVERVIEW
1. Organization Name:
2. Community Recreation Project Name:
3. Project Start Date:
4. Project End Date:
Instruction: Project activities must start no earlier than April 1, 2016. Requested funding must be
used between April 1, 2016 and March 31, 2017. Multi-year projects will receive funding on a year
to year basis subject to satisfactory completion of the previous year and funding availability.
5. How many years of funding are you requesting?
ANSWER Select:
1 year
2 years
6. Is the recreation program described above and existing program?
Instruction: Community Recreation grants are for projects that enhance or expand an existing
program or for brand new recreation projects.
ANSWER Select:
Yes, it's an existing project
No, it's a brand new project
7. In 150 words or less, tell us about your recreation project:
Project Summary: please use specifics whenever possible to paint a picture of your proposed
project in action (e.g. how long it will be running, what the participants will be doing, who and how
many will be served, what they will learn and how they will benefit, what staff and volunteers will
be doing, where it will be held, etc.)
ANSWER (150 words):
PROJECT IDEA
8. Tell us why this project is needed. What trends, challenges, barriers and/or
opportunities in recreation do you see in your community?
(Feel free to use statistics, research, needs assessments, program evaluations, community
consultations, etc.)
ANSWER (150 words):
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9. If the proposed project is to enhance or expand an already existing program,
please tell us how you will use the grant to enhance/expand it?
(e.g. develop and implement new approaches in recreation program model, pilot a recreation
element with an existing program, target a new audience or neighbourhood, etc.)
ANSWER (150 words):
PROJECT IMPACT
10. How will the project benefit participants and the community?
Describe the specific skills, knowledge, and experience that will be gained as a result of your
project.
ANSWER (150 words):
11. Please complete and attach your Project Work Plan.
Instruction: Download and save the work plan template to your computer. Complete it, save it,
and upload it to the online application. Instructions for uploading are provided in the online
application.
You can DOWNLOAD the Work Plan Template by going to the "Grant guidelines and
application resources" section of the Community Recreation web page by clicking
here.
COMMUNITY ENGAGEMENT
12. Please indicate below the Community Recreation category your project will
address
Instruction: Please select the category that best fits this project from the list. For you reference,
the categories are defined with examples in the Community Recreation Investment Funding
Program Guidelines. Only one category can be selected.
ANSWER – Select from:
 Outreach and Participation
 Training and Skills Development
13. Tell us how you plan to engage your community (project participants, volunteers,
and/or organization partners) in the design, planning, implementation and/or
evaluation of this project.
ANSWER (150 words):
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14. Is your project free for participants? If there is a fee, please let us know how much
and how you will make the fees affordable.
ANSWER (150 words):
15. How will you ensure your recreation project is open, accessible and safe for your
participants.
ANSWER (150 words):
Instruction: Equity seeking groups are those facing individual and systemic discrimination and
disadvantage because of shared characteristics, such as immigrant status, sexual orientation, or
disability.
ANSWER (150 words):
ORGANIZATION EXPERTISE
16. Tell us about the expertise/experience your organization and/or your project
partner(s) have in serving the target demographic and/or neighbourhood (150
words).
ANSWER (150 words):
17. Tell us about the expertise/experience your organization and/or your project
partner(s) have in serving the target demographic and/or neighbourhood (150
words).
ANSWER (150 words):
18. Project Partner(s):
We encourage partnerships through intersectoral collaboration (for example, a sport group
working with another sport organization) or cross-sectoral collaboration (for example, a
community organization working with a sport organization). Please list any festival/event
partner(s) and their role in delivering your festival/event.
Add rows as needed. For each partner, provide:
Partner Organization
Contact Person
Email/Phone
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Role the partner will
play (briefly describe)
DATE AND LOCATION
19. Will your project take place in a Neighbourhood Improvement Area?
ANSWER Select: Yes/No
IF "YES": Select from the following list of 35 Neighbourhood Improvement Areas (NIA).
Which of the new Neighbourhood Improvement Area(s) will your project take
place in?
Consult the map of 31 NIAs to see where these neighbourhoods are located.
Note the NIA # and name.
ANSWER (note the NIA # and name):
20. What other neighbourhood(s)/area(s) will your project take place in? (50 words)
ANSWER (50 words):
21. Which ward(s) will the project take place in?
Instruction: You must select the ward(s) from a list provided in the online application. You can
look up the location Ward by going to the Neighbourhoods List web page:
ANSWER – list the ward(s) number(s) and name(s) of the activity location(s):
22. Please tell us where the proposed project will be implemented. List each of your
proposed project's location(s) using the chart below (add rows as necessary):
ANSWER: You must have at least one date and location. Provide the following
information for all location(s):
Location
Name
Location
Address
Suite #:
Postal
Code
Location Phone
PROJECT PARTICIPANTS
23. What is the expected total number of participants in your project?
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ANSWER – provide total number (for one year only): ____________
24. Are you targeting the following age groups for the project?
ANSWER:
Yes or No
Pre-school children (0-4)
Children (5-14)
Young youth (15-19)
Older youth (20-24)
Adults (25-64)
Seniors (65+)
25. Are you targeting the following equity-seeking groups for project?
ANSWER:
Yes or No
Women and girls
People with disabilities
Aboriginal peoples
Ethno-cultural and racial minorities
Lesbian, gay, bisexual, and transgendered
people
Newcomers
FINANCIAL SUMMARY
All applicants: please provide the income and expenses details for the upcoming year
(requested year).
Instructions:

IF you have applied for 2 year funding, you MUST complete the Multi-Year Budget Form
and attach it to your online application in the Attachments page (using the Optional
Document Attachment type).

Organizations with audited financial statements MUST attach it to the online application
in the Attachments page (using the Optional Document Attachment type).

Organizations that do not have audited financial statements MUST complete the
Organization Budget Form and attach it to your online application in the Attachments page
(using the Optional Document Attachment type).
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Links to these forms are provided at the end of this document and can be found on the online
application.
26. Other Sources of Income
PLEASE NOTE: On the online application, there must be a figure in all budget line items. You
must enter 0 if an income amount is not applicable.
INCOME SOURCE
SOURCE DESCRIPTION
INCOME AMOUNT
(please list)
(for the coming year)
Grants from government
sources
(not including City of Toronto)
City of Toronto
Fundraising, Donations
Grants from foundations
Other income
INCOME SUBTOTAL
This value will need to be added to the Total
Income amount, below.
(not including the requested
amount)
Note: the sub-total will be automatically calculated in the online form, and added to the
Total Income field (#31) at the end of the online application page.
27. What is the total amount you are requesting for funding (from this grant program
for the upcoming year)?
ANSWER: ______________________________
28. Funding Expense Detail
Please describe how you will use the requested funding amount (from #29) in the categories
below.
ANSWER:
PLEASE NOTE: On the online application, there must be a figure in ALL budget line items in the
AMOUNT column. You must enter 0 if an income amount is not applicable.
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EXPENSE
EXPENSE DESCRIPTION
*AMOUNT
(Please briefly describe what and how the
items will be used)
Salaries and Benefits
Equipment or supplies
rental/purchase
Transportation expenses
(if any, for volunteers/
participants)
Participant expenses - other
Volunteer expenses - other
Publicity/promotion and outreach
Food/refreshments
Childcare for participants (if
applicable)
Translation (if applicable)
Administration
Trustee/Administrative Partner
fee (if applicable)
Other expenses (please specify
each. For example: permits,
liability insurance, evaluation,
etc.)
EXPENSE SUBTOTAL
This subtotal must match the grant amount
requested for funding (above).
This sub-total must match the amount requested for funding above (# 27).
In the online form: the sub-total will be automatically calculated for this chart. It will also be
automatically added with the sub-total in # 26 and presented in answer #29 on the online form.
29. Total Income = $ _______________________________________________________
Add sub-totals in #26 + #28.
This will be automatically added in the online form. You can see the total sum when you click the
'Save' button at the bottom of the page.
30. What are your total expenses? = $_________________________________________
Please provide the total project expenses here. #29 and #30 figures must match.
STAFF AND VOLUNTEER RESOURCES
31. How many staff and staff hours will be provided by your organization?
ANSWER:
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Staff
Total number of staff (fulltime equivalent) to be
paid through the project
budget
Total number of staff
hours to be paid through
the project budget
Rate(s) of pay
Number
32. Estimate the number of volunteers and volunteer hours involved in your event:
ANSWER:
Volunteer
Resources
Volunteers
Volunteer hours (total
for the project)
Rate(s) of pay
Estimated Number
IN KIND SUPPORT
33. List the in-kind support your organization will receive from other organizations to
complete this event:
Instruction: In-kind support is any non cash contribution other than money - for example, staff
hours, space, supplies or services - provided for your event from other organizations/groups, etc.
ANSWER: provide the following information (if applicable). The total will be automatically
calculated in the online form:
Type of Support
Example: Space
Source of In-Kind Support
Example: Shopping mall
Estimated Value
Example: $3000
PROJECT TRUSTEE
34. Do you need a trustee?
Instruction: If funded, all unincorporated groups and groups without audited financial statements
must provide a signed agreement with your group before any funds are released.
ANSWER – Select from:
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NO
YES – I have one already
YES – But I don't have one
IF "YES-I have one already' is Selected, provide the following:



Trustee Organization Name:________________________________
Legal Name of Trustee if different from above: ______________________
Is the trustee organization a City of Toronto Community Services Partnership (CSP)
grant recipient? __________(YES/NO)
ATTACHMENTS
The following 5 attachments can be downloaded by going to the "Grant guidelines and
application resources" section of the Community Recreation web page by clicking here.
Save the documents on your computer, complete them, and then uploaded them to the online
application when you are ready to complete it:
1. Organization Application Approval
Form
2. Project Work Plan
(For ALL applicants; needs to be signed)
3. Multi-Year Budget
(MUST be included if requesting 2 year funding)
4. Trustee Acknowledgement Form
(ONLY for those groups that have identified their
trustee; needs to be signed)
(MUST be included by those organizations that
do not have an audited financial statement)
5. Organization Budget Form
(For ALL applicants)
Remember to attach your most recent financial statements to the application! If you don't
have one, then you must complete the Organization Budget Form referenced above.
Call Us: Contact any one of the staff listed below if you have any questions or to discuss your
group's project idea. Staff can be reached by e-mail at cgis@toronto.ca.
Oleg Segin – 416-392-0102
Kin Wah Siu – 416-392-9207
Augusto Mathias – 416-392-1087
Suzanne Paes – 416.392.9271
Laurie O'Dell – 416.392.8527
Okeima Lawrence – 416.392.9343
Good Luck!
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