The University of Tennessee
Human Resources
Business Blueprint
 SAP Public Sector and Education, 4/8/2020, Slide 1
Agenda
Business Blueprint Executive Summary
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Goal of Business Blueprint
Tools Used
Enterprise Structure
Business Fit
Module Overview
Issues / Gaps
Change Management / Training Concerns
 SAP Public Sector and Education, 4/8/2020, Slide 2
Business Blueprint Analysis
Goal
• Determine UT’s business process requirements
• Achieve a common understanding of how UT intends to
run its business within the framework of SAP R/3
• Deliver a record of results gathered
• Move into the next phase with enough information to
complete baseline configuration
 SAP Public Sector and Education, 4/8/2020, Slide 3
Business Blueprint Analysis
Tools
• Business Process Questions (by process)
– Standard questions regarding UT’s organizational structure,
processes and business needs
• Detailed Workshops
– Meetings with key users to discuss business processes and business
needs
• Customer Input Templates
– high level summary of Processes
• Business Process Transaction
– Business Process Master List (BPML)
 SAP Public Sector and Education, 4/8/2020, Slide 4
Human Resources
Enterprise Structure
Company
Code
Defines a specific area of the
enterprise and is organized
according to aspects of personnel,
time management and payroll
Represents a specific area of the
company organized according to
certain aspects of personnel, time
management and payroll
· Defining pay scale and wage
type structure
· Defining planned working
hours
· Defining appraisal criteria
 SAP Public Sector and Education, 4/8/2020, Slide 5
Organizational unit in Accounting
which represents a business
organization
Personnel
Area
Employee
Group
Personnel
Subarea
Employee
Subgroup
Divides your employees into groups and allows
you to define their relationship to the enterprise
· generating default values
· generating a selection criterion
· generating a unit for the authorization
Subdivision of the employee group
· Processing in payroll accounting
· Validity of primary wage types
· Validity of Work Schedule
· Validity of Pay Scale Groups
· Validity of Time Quota types
Human Resources
Enterprise Structure
Personnel Sub-Area
Personnel Area
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Knoxville
Space Institute
Chattanooga
Martin
Memphis
Institute of Agriculture
Institute for Public Service
University Administration
Medical Center
 SAP Public Sector and Education, 4/8/2020, Slide 6
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Knoxville
Space Institute
Chattanooga
Martin
Memphis
Clinical Knox
Clinical Chatt
Research Ctr
Family Pr Knox
Etc.
Human Resources
Enterprise Structure
Employee Sub-Group
Employee Group
• Regular
• Term
• Friends of the University
 SAP Public Sector and Education, 4/8/2020, Slide 7
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Faculty 9-month
Faculty 12-month
Other Academic
Non-Exempt Staff
Exempt Staff
Medical Intern/Resident
Student
Casual Labor
Special Appointment
Etc.
Human Resources
Business Fit
In Scope
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Enterprise Structure
Organizational Management
Personnel Administration
Recruitment
Benefits
Training & Events Management
Personnel Development
Compensation Management
Time Management
Payroll Accounting
Funds & Positions Management
Information System
 SAP Public Sector and Education, 4/8/2020, Slide 8
Out of Scope
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Manager’s Desktop
Shift Planning
Succession Planning
COBRA Administration
Pension Administration
Employee Performance
Apprasials
• Retirement Limits / Projections
Scaled Back
• Training & Events Management
• Personnel Development
Organizational Management
Module Overview
• Forms the basis for the entire personnel planning and
development application
• Facilitates analysis of the organizational structure
• Organizational customizing
• Allows planning to develop actual and proposed personnel
scenarios
 SAP Public Sector and Education, 4/8/2020, Slide 9
Personnel Administration
Module Overview
• Establishes organizational hierarchies
• Used to perform essential personnel administration tasks
such as:
– hiring employees
– performing organizational reassignments
– termination from the University
– salary adjustments
• Data stored in such a way that you can easily access and
maintain at any time
 SAP Public Sector and Education, 4/8/2020, Slide 10
Recruitment
Module Overview
• Functions you need for working through the entire
recruitment process
• Contains an entire range of powerful, flexible functions
that you can use to implement an effective – and largely
automated – recruitment strategy such as:
– Receipt of application via web access (ABAP programming
required)
– Issuance of recruitment requests
– Selection process of applicant
– Applicant pool administration
– Notification to applicants
 SAP Public Sector and Education, 4/8/2020, Slide 11
Benefits
Module Overview
• Comprehensive method of administering employee benefits
such as:
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Health (medical and dental)
Insurance (Life)
Savings (Retirement)
Spending Accounts (Medical and Dependent Care)
• Encompasses the key concepts and processes you need to
manage extensive and highly individual benefits packages for
your employees
– Open Enrollment
– Employee Life-cycle Events (e.g. Marriage, Child, and Separation)
 SAP Public Sector and Education, 4/8/2020, Slide 12
Training & Events Management
Module Overview
• Enables you to plan and manage business events
– Training
– Conferences
• Interfaces with other R/3 components
– Basis for extending and updating employee’s skills and knowledge
• Flexible Reporting
• Appraisal functions
– Provide important decision support feedback to ensure the business
events offered are both high quality and effective
 SAP Public Sector and Education, 4/8/2020, Slide 13
Personnel Development
Module Overview
• Helps compare current or future work requirements with
employees’ qualifications, preferences and aspirations
• Can contain general measures to impart qualifications so
that employees retain or further their professional skills
and keep track with technological developments
• Converts training proposals directly into bookings for
employees with qualification deficits or needs
 SAP Public Sector and Education, 4/8/2020, Slide 14
Compensation Management
Module Overview
• Toolset for strategic remuneration planning
• Empowers managers to offer competitive and
motivating remuneration
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Fixed pay
Variable pay
Merit increases
Promotion
• Includes Personnel Cost Planning
• Allows experimenting with future projected costs
 SAP Public Sector and Education, 4/8/2020, Slide 15
Time Management
Module Overview
• Enables flexible representation of all personnel procedures
involved in recording and evaluating employee time data
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Infrastructure for time data recording
Work schedules
Record of planned attendance and absences
Recording of attendance and absence
Annual and Sick Leave accrual
Time evaluation
• Ability to transfer absence and attendance data to other
SAP applications
 SAP Public Sector and Education, 4/8/2020, Slide 16
Payroll Accounting
Module Overview
• Ability to process payroll for employees using data from
SAP Personnel Administration, Benefits, and Time
Management
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Payroll run (regular and off-cycle)
Payroll corrections
Payments
Remuneration Statements
Posting to Financial Accounting
Third Party Remittance
• Offers a number of standard payroll reports
• Tax Reporter component allows you to generate all
required state and federal tax forms, such as SUI reports
and W-2s
 SAP Public Sector and Education, 4/8/2020, Slide 17
HR Funds & Position Management
Module Overview
• Finance employees for specific periods of time
• Determine the funds required for financing employees
– Default values from tables
– Simulating a payroll accounting run
• Generate fund encumbrances
• Relieve encumbrances by actual payroll data
 SAP Public Sector and Education, 4/8/2020, Slide 18
Information System
Module Overview
• Broad range of reporting functions for all areas of
Personnel Management (Standard Reports)
• Capability to define your own reports efficiently and
quickly (Ad Hoc Query)
Note: Evaluation of Mission Critical reports by module is currently
underway.
 SAP Public Sector and Education, 4/8/2020, Slide 19
Human Resources
Major Identified Issues
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Moving to one (1) Payroll Cycle
Longevity Payroll Re-calculation
Payment of Overtime Distribution
Holiday Pay for Term Employees
Compensatory Time Banking
Leave accrual for employees with multiple positions
One definition of FTE for The University
Limitations on account assignment in Personnel Cost Planning
Establishment of approval process for adding positions during budget
process
• Accrual of salary for nine (9) month faculty (9/12)
• Decentralization / Centralization of functions
 SAP Public Sector and Education, 4/8/2020, Slide 20
Human Resources
Gaps
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Assignment of employees to multiple positions
Sick Leave Bank
Retirement Projections
Tax Deferred Limits
Non-resident Aliens Processing
Common Pay Master
HMO Benefit Eligibility
Etc.
Note: Workarounds are currently being identified to address these gaps
 SAP Public Sector and Education, 4/8/2020, Slide 21
Change Management / Training
Concerns
• Decentralization of some
functions down to the
departmental level
• Approvals / Workflow
• Terminology
• Works schedule concept
• Time being recorded daily
• Procedures being enforced
consistently
• Enterprise Structure
concept
 SAP Public Sector and Education, 4/8/2020, Slide 22
• Positions vs. Employees
• Organization Structure vs.
Accounting Structure
• Standardization of forms
• Longevity payment
• Overtime calculation
• Pay cycle decision
• Immediate integration of
data
Human Resources
Business Blueprint
Questions
?
 SAP Public Sector and Education, 4/8/2020, Slide 23