Fall 2 – Elementary Data Population
Staff Data & Course
Enrollments
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Who’s Supposed to Be Here
Individuals assigned to
CALPADS maintenance
2
Supervisor of staff
assigned to CALPADS
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Courtesy Guidelines
Mute yourself
Silence
cellphones
HOLD
1
conversation
at a time
3
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Courtesy
Please
do not
multitask
4
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Training Sequence
Essential 1:
Data Coordinator Orientation
Essential 2:
Interface & Administration
Essential 3:
Data Submission
Essential 4:
Anomalies
Fall 1
Fall 2 Data
Population
Fall 2 Reports and
Certification
End of Year
1&4
5
End of Year
2&3
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Agenda
6
Introduction
Staff
Assignments
Highly Qualified
Status
English Learner
Services
Course
Enrollment
Wrap-Up
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Introduction
7
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Information Reported in Fall 2
Staff Assignments
Teachers, administrators and pupil service staff
Course Enrollment
Course sections of students enrolled on Census
Day
Highly Qualified Status
Percentage of course sections taught by highly
qualified teachers
English Learner (EL) Services
Classroom services provided to English Learners
8
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Schools Types Which Need To Report
School Type
Crs
Staff CTE
Traditional (non-educational options schools)
Y
Y
Y
District Level Programs (Independent Study and Home
Hospital Programs)
P
P
P
County Community
Y
Y
Y
District Community Day
Y
Y
Y
Youth Authority Schools (currently called Division of Juvenile
Justice)
Y
Y
Y
Juvenile Court Schools
Y
Y
Y
Continuation High Schools
Y
Y
Y
Opportunity
Y
Y
Y
Alternative Schools of Choice
Y
Y
Y
State Special Schools
Y
Y
N
Home and Hospital Schools
Y
Y
Y
Special Education Consortium
Y
Y
Y
Special Education
Y
Y
Y
Non-Public School Group (0000001)
N
N
N
ROP/ROC
N
N
N
9
Y= Expected to submit data
N= NOT allowed to submit data
P= Permitted but not expected to submit data
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Grade Levels Which Need To Report
Grade Level
10
Crs Staff
EL
Infants - IN
N
N
N
Toddlers - TD
N
N
N
Prekindergarten - PS
N
N
N
Kindergarten - KN
Y
Y
Y
First Grade - 01
Y
Y
Y
Second Grade – 02
Y
Y
Y
Third Grade – 03
Y
Y
Y
Fourth Grade – 04
Y
Y
Y
Fifth Grade – 05
Y
Y
Y
Sixth Grade – 06
Y
Y
Y
Seventh Grade – 07
Y
Y
Y
Eighth Grade – 08
Y
Y
Y
Ninth Grade – 09
Y
Y
Y
Tenth Grade – 10
Y
Y
Y
Eleventh Grade – 11
Y
Y
Y
Twelfth Grade – 12
Y
Y
Y
Ungraded Elementary – UE
Y
Y
Y
Ungraded Secondary – US
Y
Y
Y
Adult – AD
N
N
N
Y= Expected to submit data
N= NOT allowed to submit data
P= Permitted but not expected to submit data
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
What Record Types to Enter or Update
Online
SSID Enrollment
Student Information
Student Program
Student English Language Acquisition
Staff Demographics
Staff Assignments
Course Section
Student Course Section
* Full replacement files
11
Batch
SENR
SINF
SPRG
SELA
SDEM
SASS*
CRSE*
SCSE*
Action
U
U
U
U
R
R
R
R
U= Update
R=Required
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Record Relationships
Staff
Demographics
Records above others
must be posted before
those below them or you
may get rejected records
SEID
Staff
Assignments
SSID
Enrollment
Course
Section
Course Section ID
SSID
Student
Information
Student
Program
Student
English
Language
Acquisition
Student Course
Section
12
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Program Types to Submit
Name
Gifted and Talented Education (GATE)
Title 1 Part C Migrant
Special Education
Free Meal Program
Reduced-Price Meal Program
Code
127
135
144
181
182
Program data is not required for Fall 2. However, it is very
important that students in the above groups are reported
accurately. Updating the program records is necessary to be
able to use the associated report filters.
13
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Programs Used for Report Filters
Review the certification reports to confirm that NCLB
populations are accurately reported. Use the report filters
to isolate the students in each group.
NCLB Populations
Migrant Ed
Socio-Economically Disadvantaged
Special Ed
GATE
Aggregate Reports
2.4, 2.6, and 2.11
14
Student List
2.7
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Important Dates for Fall 2
Census
Day*
October 1
Certification
deadline
Amendment
window
* Schools not in session on Census Day should report as of the
next day they are in session (up to 30 days past Census Day)
CALPADS Calendar:
http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp
15
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
2014-2015 Fall 2 Changes
Implemented
Functionality
Description
7/28/2014
Code Set
A large number of codes were added, retired, or had their
code name or definitions updated in the Course Group
State and Career Technical Education Pathway code sets.
See Revision History tab of the CALPADS Code Sets
v6.0.1 for more detail.
7/28/2014
Code Set
Student Offense code names and definitions were
updated to be consistent with Ed code
7/28/2014
Code Set
Changed the code name for FIN code in the Career
Technical Education Industry Sector code set
16
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
2014-2015 Changes
Functionality
Report
Description
Reports with EL counts - will use data from new data source (SELA
Records)
Fall 2 Snapshot Logic modified to exclude Staff Demographic with Support Assignment
= 6018 (Employee On Leave) on related reports
Validation Rule
GERR0001 (Required Field Missing) now also checks State Course
Code (9.07)
Validation Rule
CRSE0127 (Invalid NCLB Core Course Instructional Level Code) now
triggers as a warning
Validation Rule
CRSE0126 (Missing CRS-State Course Code) has been disabled
Validation Rule
CERT063 (EL Student Reported for Whom No Services are Indicated)
now triggers a warning
* Detailed information about these changes is available in the “CALPADS
2014-15 Changes” training presentation:
http://csis.fcmat.org//Pages/CALPADS-2014-15-System-Changes.aspx
17
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Code Mapping
If your SIS does not use state codes, check with your
student system vendor to determine if code mapping
is needed
Language
SPN
Primary Language Code
=
Grade
00
18
01
Grade Level Code
=
KN
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Local Data Collection
HR, Curriculum & School Site Staff
HR, Curriculum & School Site Staff
State Course Code for courses
State Course Code for courses
NCLB Core courses
UC/CSU approved courses
UC/CSU approved courses
Career Tech Ed courses
California Partnership Academy-funded courses
California Partnership Academy-funded courses
Independent Study and Distance learning courses
Courses
Special Ed
Instructional Level
Instructional Strategies
Services
19
Students
Staff
English Learner support
Human Resources (HR)
English Language Acquisition Status
Education Services
Instructional Strategies
Language of Instruction
Staff demographics (including SEIDs)
Staff assignments
HQT Status
Non-Standard instructional level
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Staff Assignments
20
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Staff Assignment Types
Teachers
Administrators
Pupil Service
21
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Data Required to Report Staff
Assignment
Staff Demographics
Staff Assignments
Non-classroom based
assignment(s)
22
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Staff Required Fields
All Staff
Record
Element(s)
Values and/or Notes
Reporting LEA
Effective Start Date
Effective End Date
Leave blank
Academic Year ID
SEID
SDEM
Staff demographics can not be reported without a
valid SEID
Local Staff ID
Staff Legal First Name
Staff Legal Last Name
Staff Birth Date
Staff Gender Code
Staff Hispanic Ethnicity Indicator
Required if Staff Ethnicity Missing Indicator is blank
Staff Ethnicity Missing Indicator
Required if Staff Hispanic Ethnicity Indicator is blank
See the CALPADS File Specifications (Forms) on the Resources
slide near the end of the presentation for detailed field requirements
23
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Obtaining Statewide Educator IDs (SEIDs)
County Credential
Analyst
CTC Credential
Information Guide (CIG)
* See Resources slide near the end of the presentation
for links to the CIG and the CALPADS Data Guide,
which has more information on SEIDs
24
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Staff Required Fields
All Staff
Record
SDEM
SASS
25
Element(s)
Values and/or Notes
Staff Race 1 Code
Required if Staff Race Missing Indicator is blank
Staff Race Missing Indicator
Required if Staff Race 1 Code is blank
Staff Highest Degree Code
Staff Employment Status Code
Staff Employment Start Date
Staff Employment End Date
Required if staff no longer employed at LEA
Staff Service Years LEA
Staff Service Years Total
Need to be updated every year if staff member is
still working for LEA
Reporting LEA
School of Assignment
Academic Year ID
SEID
Local Staff ID
Staff Legal First Name
Staff Legal Last Name
Staff Birth Date
Staff Gender Code
Staff Job Classification Code
Staff Job Classification FTE Percentage
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Staff Required Fields
All Staff
Record
SASS
26
Element(s)
Values and/or Notes
Non Classroom Based Job Assignment Code 1
Non Classroom Based Job Assignment Code 2
Non Classroom Based Job Assignment Code 3
Non Classroom Based Job Assignment Code 4
Non Classroom Based Job Assignment Code 5
Non Classroom Based Job Assignment Code 6
Non Classroom Based Job Assignment Code 7
Required if Staff Job Classification Code
= 10, 11 or 25
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Staff Required Fields
Teachers
Record
SASS
Element(s)
Values and/or Notes
Staff Job Classification Code
12, 26 or 27
Administrators
Record
SASS
Element(s)
Values and/or Notes
Non Classroom Based Job Assignment Code 1
Staff Job Classification Code
10 or 25
Pupil Service
Record
SASS
27
Element(s)
Values and/or Notes
Non Classroom Based Job Assignment Code 1
Staff Job Classification Code
11
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Teacher Assignment Examples
Staff
Member
1 Hayes
Local
Staff
ID
1416
SEID
Local Assignment
Middle School History
7458166487
Teacher
Hire
Date
Highest
Degree
Employ
Status
Yrs of
Svc
– LEA
Yrs of
Svc
- Educ
Job
Class
FTE
19881026
V
1
22
29
12
100
Gerwer
5762
9715436254 Elementary Music Teacher 19860815
C
1
24
24
27
50
Gerwer
5762
9715436254 Elementary Music Teacher 19860815
C
1
24
24
27
50
3 Stephenson
3895
7125426876 Resource Teacher
C
1
12
12
27
50
4 DiPirro
9567
No SEID
5 Timmerman
4689
1746128946
2
19980701
Part-time PE teacher
Middle School Science
Teacher with Extra Period
Assignment
6017
Cannot report without SEID
20010910
A
1
12
15
12
120
1
Hayes is a full time (FTE = 100) teacher (job class = 12).
2
Gerwer is a teacher with assignments at two schools (job class = 27) that works half time at each site
(FTE = 50 for each assignment).
3
Stephenson is a part-time (FTE = 50) resource teacher (job class = 27) with a non-teaching
assignment (assignment = 6017).
4
DiPirro is a part-time teacher that has not yet been assigned a SEID. Demographic and assignment
data cannot be reported without a SEID. Course-section assignments should be reported in coursesection using a “999999999” for the SEID.
5
Timmerman is a teacher (job class = 12) with extra teaching assignment (FTE = 120).
28
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Team Teaching/Job Sharing Examples
6
7
Staff
Member
Local
Staff
ID
Hire
Date
Highest
Degree
Employ
Status
Yrs of
Svc –
LEA
Yrs of
Svc –
Educ
SEID
Job
Class
FTE
Gordon
4215
7554968153
1st Grade Teacher
20030625
M
1
7
9
12
50
Seaborn
6581
6542152813
1st Grade Teacher
20080701
C
2
2
15
12
50
Robinson
1416
9745841837
6th Grade Teacher
19881026
V
1
22
29
12
100
Mills
5762
9787458417
6th Grade Teacher
19860815
C
1
24
24
12
100
Local Assignment
Assignment
6
Gordon and Seaborn are 1st grade teachers (job class = 12) sharing an assignment (FTE = 50).
7
Robinson and Mills are both full-time (FTE = 100) teachers (job class = 12) team teaching 6th grade.
29
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Non-teaching and Support Assignment Examples
Staff
Member
Local
Staff
ID
SEID
Local Assignment
Hire Date
Highest
Degree
Employ
Status
Yrs of
Svc –
LEA
Yrs of
Svc –
Educ
Job
Class
FTE
Assignment
11 Logan
4675
4513697459 School Psychologist
20080701
V
3
2
24
11
100
0202
12 Higgins
5643
9756844856 Superintendent
20010317
B
4
9
9
10
100
0100
13 Saunders
0645
9877531597
Curriculum
Administrator
19840520
V
1
26
26
10
100
0105
14 Jones
5643
9713168446
Chief Business Official,
Deputy Superintendent
20010317
B
4
9
9
25
100
0102
15 Langtry
7451
7546981344 Social worker
20000416
V
1
15
25
11
100
6018
11
Logan is a pupil services staff member (job class = 11) who serves as a school psychologist
(assignment = 0202).
12
Higgins is an administrator (job class = 10) who serves as Superintendent (assignment = 0100) fulltime (FTE = 100).
13
Saunders is an administrator (job class = 10) who serves as a Curriculum Administrator (assignment =
0105).
14
Jones is a non-certificated administrator (job class = 25) who serves as Deputy Superintendent
(assignment = 0102).
15
Langtry is a staff member on leave (assignment = 6018)
30
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Multiple Assignment Examples
Staff
Member
8
9
Cheong
Friedrich
Ahmed
10
Isbell
Local
Staff
ID
SEID
8043
6859552419
1027
Middle School English
3254974548 Teacher and ½ GATE
Coordinator
19950815
D
1
16
3589
Middle School Science
7468459243 Teacher and Department
Chair
20070815
V
1
Middle School Math Teacher,
9874654651 Coach and Department Chair
20010901
C
1
Local Assignment
School Psychologist and
Counselor
Hire
Date
Highest
Degree
Employ
Status
Yrs of
Svc –
LEA
Yrs of
Svc –
Educ
Job
Class
FTE
20100701
D
2
2
2
11
100
12
50
16
10
50
0157
4
10
12
120
6099
10
10
12
140
6099
Assignment
0202
0400
8
Cheong is a full-time (FTE = 100) pupil services staff member (job class = 11) who splits his time as a
school psychologist (assignment = 0202) and a speech therapist (assignment = 0400). Both
assignments are submitted in one record.
9
Friedrich is a full-time employee with job responsibilities split between administrative (job class = 10)
and teaching (job class = 12) assignments that each take half of the day (FTE = 50 for each). Her
administrative work is as a GATE admin (assignment = 0157). A staff assignment record should be
submitted for each job class.
10
Ahmed and Isbell are teachers (job class = 12), with additional assignments (assignment = 6099) that
exceed a normal work day (FTE = 120 and 140).
31
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Staff Data Reminders
32
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Course Enrollment
33
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Course Terms
COURSE SECTION
A unique instance of a course
taught by one or more teachers,
in a specific location, at a
particular time
STUDENT COURSE
SECTION
Record indicating a student
is enrolled in a specific
course section
34
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Course Content Reported
Self-contained
Multiple subjects
Departmentalized
Single subject
Algebra
3rd Grade
Biology
English
Theater
35
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Course Content by School Type
School Type
Departmentalized
Self-contained
Elementary
Middle
36
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Course Records Included
Student Course Section Enrollment
Course Section Enrollment
37
Student Course Section
Enrollment
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Student Course Section Enrollment Data Expected
Enrollment Status
Primary (10)
Secondary (20)
Short-term (30)
Specialized Services (40)
38
Course Enrollment
Required
Optional
Optional
Do not submit
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Course Data Included
39
Do Not Submit
Optional
Student aide courses
Homeroom
Summer school
Study hall
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Course Record Relationships
School
Course (Spanish 1)
Class (room 10)
Section SP1-01
Student
Student
Student
Student
Class (room 20)
Section SP1-02
Course (English 2)
Class
Section
Class
Section
Class (room 30)
Section SP1-03
Course (Grade 5)
Class
Section
Class
Section
Class
Section
Course, class, and course section IDs must be unique within a given
school and year.
40
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Course Section Required Fields
All Course Sections
Record
Element(s)
Values and/or Notes
Reporting LEA
School of Course Delivery
Academic Year ID
CRS-State Course Code
CRS-Local Course ID
Unique ID up to 10 characters
CRS-Course Name
CRS-NCLB Core Course Instructional Level Code
CRSE
If course is NCLB core, regardless
of grade level, use E if course
requires a multiple subject
credential or S if it requires a single
subject credential
CRS-UC CSU Approved Indicator
Course Section ID
Unique ID for each course section,
usually a combination of local
course ID and additional indicator
such as: K-AM-1, 1st-1, Alg1-02
Academic Term Code
41
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Course Section Required Fields
All Course Sections
Record
Element(s)
SEID
Values and/or Notes
Staff demographic record for SEID must exist in
CALPADS.
LEAs should report a long or short-term substitute
teacher in the course section record if they were
teaching on Census Day and there is a permanent
teacher who is expected to return by October 31. If the
permanent teacher is not expected to return until after
October 31, the substitute teacher’s SEID should be
reported.
CRSE
Local Staff ID
Class ID
42
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Courses Taught By A Teacher Without An SEID
Teacher not employed by LEA (e.g.
COE Special Ed, private contractor)
Distance learning teacher
Use SEID of
“9999999999”
New teacher without SEID from CTC
Non-certificated Charter School
teacher teaching non-core class
43
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Course Section Required Fields
All Course Sections
Record
Element(s)
Values and/or Notes
Independent Study Indicator
Distance Learning Indicator
CTE Course Section Provider Code
Required if Course Content Code = 154 or a CTE
State Course Code is populated (i.e., 4010-5955)
HQT Competency Code
Indicates if a course section is being taught by a
highly qualified teacher. Required for NCLB
course courses (NCLB Core Course Instructional
Level Code = E or S).
CRSE
SCSE
44
Reporting LEA
School of Course Delivery
Academic Year ID
SSID
Local Student ID
Student Legal First Name
Student Legal Last Name
Student Birth Date
Student Gender Code
Local Course ID
Course Section ID
Academic Term Code
* No student enrollments (student
course section) required for Pullout/Itinerant instruction – unless
EL services are being offered
that the LEA wants recognized
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Course Section Required Fields
Self-contained
Record
CRSE
Element(s)
Values and/or Notes
CRS-State Course Code
1000
Departmentalized
Record
CRSE
Element(s)
CRS-State Course Code
Values and/or Notes
Anything other than 1000
English Learner Classes
Record
CRSE
45
Element(s)
Values and/or Notes
Education Service Code
Instructional approach a teacher can provide based on their
credential or authorizations (e.g., ELD, SDAIE)
Instructional Strategy Code
400, 500, 600, or 650
Language of Instruction
Code
Language used to provide primary language instruction for
EL students. Required if Education Service Code = 1 or
Instructional Strategy = 600.
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Instructional Strategy Hierarchy
Special Ed (700)
Home/Hospital (300)
English Leaner (400-650)
* Alternatively, you can submit a different course section for each
instructional strategy
46
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Course Section Required Fields
Special Ed (e.g., special day class)
Record
CRSE
Element(s)
Values and/or Notes
Instructional Strategy Code
700
Home and Hospital
Record
CRSE
Element(s)
Values and/or Notes
Instructional Strategy Code
300
Independent Study
Record
CRSE
Element(s)
Values and/or Notes
Independent Study Indicator
Y
Distance Learning
Record
CRSE
47
Element(s)
Distance Learning Indicator
Values and/or Notes
Y
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Course Section Required Fields
Team Teaching*
Record
Element(s)
Multiple Teacher Code
CRSE
Values and/or Notes
1
Class ID
Job Sharing*
Record
CRSE
Element(s)
Multiple Teacher Code
Values and/or Notes
2
Class ID
* There should be a course section record for each teacher. The
Multiple Teacher Code should each be the same in both records.
Likewise for Class ID.
48
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Course Section Required Fields
Career Technical Education (CTE)
Record
Element(s)
Values and/or Notes
CRS-State Course Code
4010-5955: required if CRS-Course
Content Code does not equal 154
CRS-Course Content Code
Required if CRS-State Course Code
does not equal a code within 40105955
CTE Course Section Provider Code
Use 2 – District if section is not part
of a CTE pathway
CRS-CTE Technical Preparation Course Indicator
Must be Y for a CTE Technical
Preparation Course
CRSE
49
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Course Section Required Fields
California Partnership Academy
Record
CRSE
Element(s)
Education Program Funding Source Code
Values and/or Notes
113
Pull-out/Push-in* (support)
Record
CRSE
Element(s)
CRS-State Course Code
Values and/or Notes
3020
* Course section enrollment (i.e., student enrollment) does not need
to be reported for pull-out/push-in teaching assignments
50
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Data Submission – Course Section
Courses
Student Course Sections
Course Sections
7th Grade English
Local Crs ID:
Crs Group:
Term:
NCLB:
UC/CSU:
312
2131
FY
S
B
Period:
Teacher:
Crs-Section:
Class ID:
HQT:
Education Service Code:
Instructional Strategy:
Period:
Teacher:
Crs-Section:
Class ID:
HQT:
1
Friedrich
312-01
312-01
C
Period:
Teacher:
Crs-Section:
Class ID:
HQT:
2
Brawn
721-03
721-03
C
Period:
Teacher:
Crs-Section:
Class ID:
HQT:
6
Brawn
721-07
721-07
C
Period:
Teacher:
Crs-Section:
Class ID:
HQT:
2
Agliano
204-02
204-02
B
Period:
Teacher:
Crs-Section:
Class ID:
HQT:
5
Agliano
204-04
204-04
C
Period:
Teacher:
Crs-Section:
Class ID:
HQT:
2
Chen
312-07
312-07
C
Spanish 1
Local Crs ID:
Crs Group:
Term:
NCLB:
UC/CSU:
721
2204
FY
S
F
4
Grady
312-15
312-15
B
3
500
SSID: 2113199025
Schedule:
Period 1: 312-01
Period 2: 721-03
Period 3: 204-03
Pre-Algebra
Local Crs ID:
Crs Group:
Term:
NCLB:
UC/CSU:
204
2403
FY
S
C
Period:
Teacher:
Crs-Section:
Class ID:
HQT:
3
Angel
204-03
204-03
C
Teacher:
Crs-Section:
Class ID:
HQT:
Sampson
1002-04
1002-04
C
SSID: 3114167025
2nd Grade
Local Crs ID:
Crs Group:
Term:
NCLB:
UC/CSU:
51
1002
1000
FY
E
Teacher:
Robinson
Crs-Section: 1002-19
Class ID:
1002-19
HQT:
C
Multiple Teacher Code: 1
Teacher:
Mills
Crs-Section: 1002-19
Class ID:
1002-19
HQT:
B
Multiple Teacher Code: 1
Schedule:
2nd Grade: 1002-04
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Basic Course Data Example
Local Course Information
Scenario
1
2
Course
Teacher
Name
SEID
CALPADS Data Elements
Local
State
Room Course Course
ID
Code
Course
Name
NCLB
Course
HQT UC/CSU
Class ID
Core
Section ID
Kindergarten
(Morning)
Lewis
7461542894
2
1015
1000
Kg AM
E
B
1015-2
1015-2A
1st Grade
Jin
3541298745
4
1001
1000
1st Grade
E
B
1001-4
1001-4
4th Grade
Kumar
3452169872
12
1004
1000
4th Grade
E
A
1004-12
1004-12
Beginning algebra
Agliano
4152469748
125
204
2403
Algebra 1
S
B
204-04
204-04
Metal shop
Ratty
9754426143
41
612
5955
Metal shop
N
A
612-01
612-01
French 1
Brawn
7452165447
19
721
2204
French 1
S
C
721-01
721-01
Departmentalized
1
All self-contained courses use the same State Course Code (State Course Code = 1000).
Self-contained
2
Agliano, Ratty, and Brawn are all teaching regular, scheduled course sections that are
associated with a teacher by the SEID. Each has a State Course Code based on its content,
a unique Course Section ID and Class ID. The UC/CSU field indicates which requirement the
student has met.
* Room is not a CALPADS element, only used for reference
52
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Team Teaching/Job Sharing Example
Scenario
3
4
5
6
Local Course Information
Local
Course
Course
Teacher
Room
ID
Beginning algebra Agliano
204
41
State
Course
Code
2403
Course
Name
Algebra 1
NCLB
Core
S
HQT
B
CALPADS Data Elements
Course
Section
UC/CSU
ID
Class ID
204-03
204-03
Multiple
Teacher
Code
1
Beginning algebra
Angel
62
204
2403
Algebra 1
S
C
204-03
204-03
1
Home economics
Ranasinghe
75
917
4310
HomeEc 1
S
D
917-01
917-01
2
Home economics
Gordon
51
917
4310
HomeEc 1
S
E
917-01
917-01
2
1st Grade
1st Grade
Gordon
Seaborn
8
8
1001
1001
1000
1000
1st Grade
1st Grade
E
E
1001-8
1001-8
1001-8
1001-8
2
2
6th Grade
Robinson
19
1006
1000
6th Grade
E
B
B
F
1006-19
1006-19
1
E
E
1006-19
1006-19
1
6th Grade
Mills
19
1006
1000
6th Grade
Departmentalized
3
Agliano and Angel are team teaching (Multiple Teacher Code = 1) Beginning algebra in period 3.
4
Ranasinghe and Gordon are job sharing (Multiple Teacher Code = 2) Communications in period 3.
Self-contained
5
Gordon and Seaborn are job sharing (Multiple Teacher Code = 2) 1st grade in room 8, each coursesection (class) is reported with the same Course Section ID, and the same Class ID (they have the
same students in the same classroom at the same time).
6
Robinson and Mills are team teaching (Multiple Teacher Code = 1) 6th grade in room 19; each is
reported with the same Course Section ID, and the same Class ID.
53
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Course Data Expected for District Level Programs
Home/Hospital or Independent Study
Report with the district
CDS number
Students must only be
enrolled at the district
level
If teacher job classification is code 27 (Itinerant/Pull-in
Push-out) submission of Student Course Section is
optional
54
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Special Education/Home and Hospital Example
Local Course Information
Scenario
Scheduled
Courses
15
Life Skills
16
Home and Hospital
17
District Level Home
and Hospital
Teacher
CALPADS Data Elements
State
Local Course
Course Code
Course
Name
Course
Instructional
NCLB
Section Class
Strategy
Core HQT UC/ CSU
ID
ID
Code
Conway
901
2537
Life Skills
S
A
901-01 901-01
700
Sampson
951
1000
Home/Hospital
S
N
951-01 951-01
300
Mishima
952
1000
Home/Hospital
S
N
HH01
HH01
300
Notes
Use
district
CD code
for school
Departmentalized
15
Life Skills is a class for special education students. Use 700 (Special Ed) as the instructional
strategy.
Self-contained
55
16
Sampson is providing home/hospital instruction in multiple subjects. Use 300 as the instructional
strategy and 1000 (self-contained) for the state group course code. Refer to slide 69
Independent Study scenarios for another example.
17
Mishima provides instruction to students in home and hospital settings throughout the district.
Use 300 as the instructional strategy and 1000 (self-contained) for the state group course code.
Courses should be reported using the CD code for the school of delivery. Students must also be
enrolled at the district level rather than the school.
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Elementary Itinerant Teachers (Push in/Pull out)
Example
Local Course Information
Scenario
Course
Teacher
CALPADS Data Elements
Local
Course
ID
State
Course
Code
Course
Name
NCLB
Core
HQT
Course
Section
ID
Class ID
Education
Service
Code
Instructional
Strategy
Code
2
500
7
Reading
Dickinson
2010
2100
Reading
E
B
2010-1
2010-1
8
Resource
Phanthavong
6010
3020
Resource
E
A
3020-1
3020-1
700
7
Dickinson is providing ELD Instruction and Structured English Immersion and/or English Learner
Mainstreaming (Education Service Code =2 and Instructional Strategy Code = 500). Even though
reporting student course data is optional for itinerant assignments, if EL students are only receiving
services from an itinerant teacher, reporting course data is recommended.
8
Phanthavong is a resource teacher providing services to special education students (Instructional
Strategy Code = 700).
Itinerant assignments can be at the same school
56
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Multiple Course Content Example
Local Course Information
Scenario
9
10
11
57
Course
Teacher
CALPADS Data Elements
Local
Course
ID
State
Course
Code
Course
Name
NCLB
Core HQT
UC/CSU
Course
Section
ID
Class
ID
Multiple
Teacher
Code
French 3
Brawn
723
2205
French 3
S
C
723-01
723-01
French 4
Brawn
724
2205
French 4
S
C
724-01
723-01
English Literature
Saunders
312
2106
English Literature
S
A
312-04
312-04
US History
Sullivan
613
2709
US History
S
B
613-04
613-04
English Literature
Guido
312
2106
English Literature
S
A
312-05
999-08
1
US History
Sullivan
613
2709
US History
S
B
613-05
999-08
1
9
Brawn is teaching French 3 and French 4 during the same period in one classroom. The course content is
different so there is a Course Section ID for each course, but the Class ID is the same for both.
10
Saunders and Sullivan are using the same classroom space to deliver English Lit. and US History. Saunders
delivers instruction in English Lit to 20 of those students. Sullivan delivers instruction in US History to the other 20
students. A unique Course Section ID and a unique Class ID is reported for each of the two courses (English Lit.,
US History) with two different SEIDs.
11
Guido and Sullivan are team teaching (Multiple Teacher Code = 1) a "core" English Lit./US History course during
a two period block to one group of students. Guido delivers instruction in English Lit during the first hour; and
Sullivan delivers instruction in US History during the second hour. All the students in this block are receiving both
courses. One Course-Section record with the Course Section ID for English Lit, and one Course-Section record
with the Course Section ID for the US History course. Both records should be reported with the same Class ID.
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Career Technical Education Example
Local Course Information
Scenario
12
13
14
58
Scheduled
Courses
Teacher
CALPADS Data Elements
Local
State
Course Course
ID
Code
Course
Name
Course
NCLB
Section
Core HQT UC/CSU
ID
Class
ID
Course Provider Tech
Content Code
Prep
Finance
Angel
216
2401
Finance
N
C
216-01
216-01
154
Fashion
Gunn
925
4410
Fashion
N
N
925-02
925-02
2
Y
Textiles
Stephenson
840
4411
Textiles
S
A
840-04
840-04
2
Y
Interior Design
Stephenson
832
4430
Interior Design
S
N
832-02
832-02
1
12
Finance is part of the Entertainment Career Tech Education (CTE) pathway (Course Content
Code = 154) even though it is not a CTE course (State Course Code = 2401).
13
Both Fashion and Textiles are provided by the district (CTE Course Section Provider Code = 2).
Fashion and Textiles are part of a Tech Prep sequence (Tech Prep = Y).
14
Textiles and Interior Design are offered at the Regional Occupation Center (CTE Course Section
Provider Code = 1).
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Other Scenarios Example
Local Course Information
Scheduled
Scenario
Courses
European
18
History
19
59
Calculus
CALPADS Data Elements
Local
State
Course Course
Course
Teacher
ID
Code
Name
Sullivan
665
2774 European
History
Comm
College
271
2415
Calculus
Course
NCLB
Section
Distance
Core HQT UC/ CSU
ID
Class ID Learning
SEID
S
B
665-01 665-01
Y
5146784296
S
C
271-00
271-00
9999999999
18
Sullivan is the certificated classroom monitor for European History, which is a distance learning
course. To report the course-section, use Sullivan’s SEID, and indicate that the course is distance
learning (Distance Learning Indicator = Y).
19
Calculus is offered at the local community college. Since the instructor is not a district employee,
use “9999999999” as the SEID.
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Course Data For Educational Options Schools
Minimal Reporting
Preferred Reporting
One self-contained
course section per
grade level (similar
to elementary)
Departmentalized
sections
* Reporting student course section records is optional for Educational Options schools
60
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Highly Qualified Status
61
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Highly Qualified Required Fields
NCLB Core Course Sections
Record
CRSE
Element(s)
Values and/or Notes
CRS-NCLB Core Course
Instructional Level Code
Indicates whether the course is considered NCLB
core.
HQT Competency Code
Indicates if a course section is being taught by a
highly qualified teacher. Required for NCLB
course courses (NCLB Core Course Instructional
Level Code = E or S).
Make sure to review your passed CRSE records for CRSE0127 warnings. These
warnings highlight courses reported with a CRS-NCLB Core Course Instructional
Level Code that the state expects to be used for an NCLB core course, but have
been reported as non-core. The CRS-NCLB Core Course Instructional Level Code
values are critical for accurate HQT reporting. See report 3.4 for core course counts.
The Course Group Master Combos tab of the CALPADS Valid Code Combinations
document listed on the Resources slide can tell you whether a course is expected to
be NCLB core.
62
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Non-Highly Qualified Course Data Examples
Local Course Information
Scenario
Course
1
Study Skills
2
French 2
3
th
5 Grade
Teacher
Name
Ratty
CALPADS Data Elements
SEID
Local State
Course
NCLB HQT UC/ CSU Course Class
Course Course
Name
Core
Section
ID
ID
Code
ID
2453614875
105
6001 Study Skills
N
105-01 105-01
9999999999
722
2204
French 2
S
N
9999999999
1005
1000
5th Grade
E
N
F
722-01
722-01
1005-15 1005-15
Departmentalized
1
Non-core course sections (CRS-NCLB Core Course Instructional Level Code = N) do not require
an HQT Competency Code or UC/CSU Admission Requirement Code.
2
An NCLB core class (NCLB Core = E or S) taught by a teacher without a SEID should be reported
with a special SEID (SEID = 9999999999) and must be reported as not being taught by a highly
qualified teacher (HQT = N).
Self-contained
3
63
5th grade is considered elementary core (NCLB Core = E), however a course section taught by a
teacher without an SEID must be reported as not taught by a highly qualified teacher (HQT = N).
Courses taught by a teacher without an SEID should be reported with a special SEID (SEID =
9999999999).
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Independent Study Examples
Local
Scheduled
Scenario Course ID
Courses
4
MAT3731 Pre-algebra
MAT3931 Algebra
MAT3911
Pre-algebra
5
State
Course
Course
Teacher Code
Name
Chen
2424 Pre-algebra
Chen
2403 Algebra
Chen
2424
Pre-algebra
SCI5361
Biology
ENG1251 English 2
ENG1811
Language Arts
Chen
Chen
Chen
2603
2102
2116
Biology
English 2
SOC5722 World History
ISTOPICS Independent Study
Chen
Chen
2711
1000
World History
Ind Study
Language Arts
NCLB
Course
Core HQT UC/ CSU
Section ID
S
G
MAT3731-2IS
S
G
C
MAT3931-4IS
S
G
MAT3911-2IS
Instructional
Strategy
Class ID
Code
IS999-02
700
IS999-02
700
IS999-02
700
S
S
S
G
G
G
SCI5361-2IS IS999-02
ENG1251-2IS IS999-02
ENG1811-2IS IS999-02
700
700
700
S
S
G
G
SOC5722-1IS IS999-02
ISTOPICS-1IS IS999-02
700
700
Departmentalized
4
Chen is an Independent Study teacher with many students taking multiple course-sections in
multiple subject areas. Chen is teaching in a setting to help students with special needs
(Instructional Strategy Code = 700) and has demonstrated subject matter competence in
mathematics, science, social science, and/or English through the Verification Process for Special
Settings (VPSS) (HQT Competency Code = G).
Self-contained
5
64
Same scenario as example 1, but reported as a single self-contained course section. The HQT
status can still be reported as Verification Process for Special Settings (VPSS) (HQT Competency
Code = G) because the teacher has demonstrated competence in all subject areas he is teaching
for that course section.
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
English Learner Services
65
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Course Section Required Fields
English Learner Services
Record
CRSE
66
Element(s)
Values and/or Notes
Education Service Code
Required if Instructional Strategy = 400, 500, 600 or 650
Instructional Strategy Code
400, 500, 600, or 650
Language of Instruction
Code
Required if Education Service Code = 1 or Instructional
Strategy = 600
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Services to English Learners Example
Local Course Information
Scenario
1
2
Course
Adv algebra
(SDAIE)
Teacher
Angel
CALPADS Data Elements
Local
State
Course Course
ID
Code
206
2404
English 1 (ELD) Timmerman
315
2130
Economics CP
Ratty
612
US History
Seaborn
613
Course
Name
Algebra 2
(Shelt)
Course
Education Instructional
NCLB
Section Class Service
Strategy
Primary
Core HQT
ID
ID
Code
Code
Language
S
C
206-01
206-01
3
500
English 1
S
B
315-05
315-05
2
500
2701
Economics
S
A
612-01
612-01
4
650
2709
US Hist (Bil)
S
B
1
600
01
1
Angel, Grady and Ratty have classes with English Learners who are receiving English Learner
services. Education Services and Instructional Strategy codes should be reported.
2
Seaborn has English Learners in US History. The students in the class have approved “Parental
Exception Waivers” and are in a bilingual setting (Instructional Strategy Code = 600) with at least
some core content instruction in their primary language (Education Service Code = 1). The
primary language used for that instruction is Spanish (Primary Language = 01).
If instructional strategy 400, 500, 600 or 650 are reported for a course-section, the education service
must be reported
If education service codes 1, 2, 3 or 4 are reported, instructional strategy must also be reported.
67
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Course Section Reminders
68
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Wrap Up
Wrap-Up
69
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Suggested Milestones
By 11/3
70
 Complete Fall 2 data population in local SIS
11/3 – 11/28
 Upload SDEM, SASS, CRSE, SCSE files. Review
validation errors and reconcile as needed
12/15 – 1/9
 Post SDEM, SASS, CRSE, SCSE files
1/12 – 2/20
 Resolve certification errors, review certification reports
and update records if necessary
2/23 - 3/2
 Send reports to site leaders for approval
3/2 – 3/5
 Certify Fall-2 (level 1 & level 2)
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Fall 2 Steps
1. Setup
SIS
Roles
2. Submit and post data
SDEM | SASS | CRSE | SCSE
3. Resolve errors and review reports
Fix fatal errors
Review warnings
4. Certify
Level 1 (Fall 2 Data Collection Certifier)
71
Level 2 (Superintendent Certifier)
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Resources
CALPADS Calendar
http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp
System Documentation
http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp
72
Document
Description
Sections
CALPADS File
Specifications (Forms)
File layout and
requirements for batch
submission
SSID Enrollment, Staff Demographics, Staff
Assignment, Course Section and Student Course
Section tabs
CALPADS Code Sets
List of state defined
codes
See Code Set column in CFS (Forms) for each field
reported
CALPADS Valid Code
Combinations
Codes allowed to be
used together
NonClassSuppAsgn - Job Class, Course Group
Master Combos, NonClassSuppAsgn – Content Area
CALPADS Error List
Detailed error message
descriptions
SSID Enrollment, Staff Demographics, Staff
Assignment, Course Section, Student Course Section
and Fall 2 Certification tabs
CALPADS Data Guide
Detailed requirements
Sections 2.2 and 2.3
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Resources
Self-paced Trainings
http://csis.fcmat.org/Pages/Self-Paced-Training.aspx
http://csis.fcmat.org/Pages/Mini-Tutorial-Clips.aspx
CTC Credential Information Guide (CIG)
https://info.ctc.ca.gov/fmi/xsl/SEIDLookup/lookup.xsl
Restricted to CIG users. Obtain the login information by contacting the
Commission at: HDESK@ctc.ca.gov
73
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Support
Web: http://www2.cde.ca.gov/calpadshelp/default.aspx
Phone: 916-325-9210
E-mail: calpads-support@cde.ca.gov
Listserv: http://www.cde.ca.gov/ds/sp/cl/listservs.asp
74
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015
Training Evaluation
Please complete our survey
75
CALPADS Fall 2 - Elementary Data Population v1.40, January 06, 2015