TENDER DOCUMENT
(State Plan 2013-14)
PHASE-III
Tender Notice No: JGEC/Purchase/14/2013-14 dated 14.02.2014
JALPAIGURI GOVERNMENT ENGINEERING COLLEGE
JALPAIGURI- 735 102
www.jgec.org
Phone: 03561 – 255131 (Principal), Fax: 03561 – 256143
255132 (Accounts Officer), 255465 (EPABX)
OFFICE OF THE PRINCIPAL
JALPAIGURI GOVERNMENT ENGINEERING COLLEGE
JALPAIGURI – 735 102
www.jgec.org
Tender Notice No: JGEC/Purchase/14/2013-14 dated 14.02.2014
1
INFORMATION TO THE TENDERERS
Sealed tenders are invited from bonafide and experienced firms/agencies for purchase of
various equipments / materials and maintenance work for different academic/ non-academic
departments /sections.
1. Collection of Tender Document: Tender document is to be downloaded from the collegiate
website: www.jgec.org on and from 17-02-2014. Cost of tender paper is Rs.500 submitted by
Demand Draft payable at Jalpaiguri drawn in favour of “Principal, Jalpaiguri Govt. Engineering
College.”
2. Submission of the Tender: To be deposited in TENDER BOX kept in the chamber of the P.A
to Principal, Jalpaiguri Govt. Engg. College.
Phase No.
Department/Sections
III
Accounts Section, Examination Section and RTI Cell
3. Date & time of receipt/submission of Tender:
From 17-02-2014 to 24-02-2014 (upto 04:00 p.m.)
4. Date and Time for Recording and opening of Bids:
Received Bids will be opened in presence of bidders who submitted their bids or their authorized
representatives.
Venue: - Collegiate Conference Room
Date: 25.02.2014
Time: 11:45 a.m.
5. Date and Time for Opening of Price Bid:
Qualified Bids will be opened in presence of respective bidders or their authorized
representatives.
Venue: - Collegiate Conference Room
Date: 27.02.2014
Time: 11:45 a.m.
6. Due to Strike or other unavoidable circumstances, Bids will be opened on the next working day at
same time and venue.
7. Preparation of Bid:
Bid should contain the following:
2
I.
Commercial Documents :
A separate sealed envelope must contain the following and to be marked as “COMMERCIAL
DOCUMENTS”.
(a) A letter in favour of the Principal written in the Letter head of the Bidder and duly signed
by the Authorized signatory, mentioning the following:
(i)
(ii)
(iii)
Demand draft of Rs. 500/- bearing no……date……..(Cost of Tender
Paper) Bank_____________
Demand draft of Rs. 5000/- bearing no……date……..(Bid Security)
Bank___________
Bid Validity: ___________
(b) The Demand Draft of Rs.500 payable at Jalpaiguri drawn in favour of “Principal,
Jalpaiguri Govt. Engineering College” as cost of the Bid Document.
(c) The Demand Draft of Rs.5000 payable at Jalpaiguri drawn in favour of “Principal,
Jalpaiguri Govt. Engineering College” as cost of the Bid Security.
(d) Copy of the up-to date valid Trade License
(e) Copy of the up-to date valid Professional Tax Clearance
(f) Copy of the up-to date valid VAT/ Sales Tax Clearance
(g) Copy of the up-to date valid Income Tax Clearance
All pages of the submitted documents must be signed by authorized Signatory and to be duly
stamped.
II.
TECHNICAL BID:
Technical Bid for each Department/Section of the Bid Document for which bidder is
willing to quote, has to be submitted in a Separate sealed envelope. Each Envelope
containing the Technical Bid of a specific section/Department will be properly sealed and
marked as
Tender Notice No: JGEC/Purchase/14/2013-14 dated 14.02.2014
TECHNICAL BID
Section / Department: _________________________________________
3
Technical Bid submitted for a certain Department/Section must have the following for each of
the Item for which bidder is willing to quote
(a) Name of Item
(b) Make and model no.
(c) Detailed Technical Specification
(d) Relevant Technical Literature
(e) Specify whether the quoted model conforms the Technical specifications of Item(s) as
mentioned in our Bid Document.
(f) Comprehensive on-site Warranty for at least one year or as specified.
(g) If the bidder is not the maker of the item, Proper Authorized Dealership certificate
(h) Bidder’s relevant credentials.
All pages of the submitted documents must be signed by authorized Signatory and to be duly
stamped.
III.
Price Bid:
Price Bid for each Department/ Section of the Bid Document for which bidder is willing to quote, has to
be submitted in a Separate sealed envelope. Each Envelope containing the Price Bid of a specific
section/ Department will be properly sealed and marked as
Tender Notice No: JGEC/Purchase/14/2013-14 dated 14.02.2014
PRICE BID
Section / Department: _________________________________________
All pages of the price bid must be signed by authorized Signatory and to be duly stamped.
FORMAT OF PRICE BID:
(To be printed in the Letterhead of the Bidder)
Ref. Tender Notice No: JGEC/Purchase/14/2013-14 dated 14.02.2014
For the Department/ Section: _____________________
4
To
___________________________________
___________________________________
___________________________________
___________________________________
Dear Sir,
Subject: Invitation for quotations for supply of equipments / goods and Maintenance works of
_______Department Section
Item
No.
Description of
Goods
Quoted Unit
Rate in Rs.
Quantity
Total Amount of Price
In Figures
In Words
Prices are inclusive of all taxes, duties and other charges and FOR JGEC.
We agree to supply the above goods in accordance with the technical specifications for the
price as mentioned in the above table within the period specified in the Tender Notice.
We also confirm that the normal commercial warrantee / guarantee of........... months shall
apply to the offered goods.
Signature of Tenderer( Authorized signatory)
(with seal and date)
8. All Sealed envelopes viz. , Commercial Document, Technical Bids and Price Bids have to
submitted putting in a bigger envelope and it should be marked as .
5
Bid for Tender Notice No: JGEC/Purchase/14/2013-14
dated 14.02.2014
To
The Principal,
Jalpaiguri Govt. Engineering College,
Jalpaiguri, West Bengal – 735102
9. Amendments, if any, context to emergent need, tenderers are advised to watch
collegiate website www.jgec.org and which may not be notified through print-media.
10. All duties, upto date taxes and other levies payable by the tenderer under the work order
shall be included in the total price and each supplier/tenderer shall submit only one
‘Tender/Quotation’ for one Deptt./Section only.
The rates quoted by the tenderer shall be fixed for the duration of the validity period of
the tender and shall not be subject to adjustment on any account. Form –D will be
supplied, if required.
The Prices should be quoted in Indian Rupees only. Correction, if any, shall be made by
crossing out initialing with date after rewriting.
Prices quoted should invariably be FOR, Jalpaiguri Govt. Engineering College, Jalpaiguri.
11. Performance Security: Each successful tenderer has to deposit a performance security
of two(2%) of the tender value. However, said deposit will be refunded after the
successful completion of the warranty period. In case of tenderer’s subsequent
withdrawal after the acceptance of “work order” or do not extend service during warranty
period, the said amount will be forefeited.
12. Evaluation of Quotations:
The Purchaser will evaluate, examine and compare the quotations to determine the
substantially responsiveness. Evaluation will be done ITEMWISE.
13. Each page of the bid alongwith the submitted documents should be Properly signed and
stamped.
14. Issue of Purchase/Work Order: The Purchaser will award appropriate order to the
Supplier whose quotation holds to be substantially responsive and who has offered the
lowest evaluated quotation price.
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a) Notwithstanding the above, the Purchaser reserves the right to accept or reject any
quotations and to cancel the tendering process and reject all quotations at any time
prior to the issue of the work order without assigning any reason, whatsoever.
b) In case of need, training facility is required to be provided by the supplier for any
special type of equipment. Necessary electrical and mechanical work related to
installation and commissioning is required to be done by supplier.
c) Formal communication to the successful tenderer to be made as to the award of
contract by the Purchaser prior to expiration of the quotation validity period. The terms
of the accepted offer shall be incorporated in the purchase order.
15. Validity of Quotation: Quotation shall remain valid upto 31st March, 2014.
7
Proposal for the year 2013-14
(Phase- III)
Accounts Section
Jalpaiguri Govt. Engg. College
Sl
No
Nomenclature
of Items
Specification of Items
01
A M C of Xerox
Machine
CANON Photocopier
(IR 2022) alongwith
accessories, spare & parts and
refilling (Toner)
LAPTOP
Dell Inspiron-5520
Graphics-2GB
Hard Disk- 1 TB
OS-Windows 8
2.0 TON, Window
Make: Multinational branded
company.
1.0 TON, Split
Make: Multinational branded
company
Make: Multinational branded
company
Windows 8
RAM- 4 GB
Hard Drive Capacity-500 GB
Make: Multinational branded
company
02.
03.
04.
A.C Machine
A.C. Machine
05.
AQUA GUARD
06.
Desktop
Computer
Quantity
02(two)
01(One)
Delivery
Place of
Period/Job Delivery &
Duration
Installation if
any/ Job.
For the
Financial
year 201415
Within one
week from
the date of
work order.
Accounts
Section
&
Principal’s
Room
Accounts
Section
01(One)
do
Accounts
Section
01(One)
do
01(One)
do
Accounts
Officer’s Room
Accounts
Section
02(Two)
do
Accounts
Section
JALPAIGURI GOVT. ENGG. COLLEGE
EXAMINATION SECTION
Proposal for purchase and maintenance work to be made during the Financial
Year 2013-14
Ref: Office Circular No. 1270/1, dt. 12.09.2013
Sub: Proposal under State Plan Head,2203 during 2012-13 submission of proposal
towards Purchase and Maintenance.
8
Sl.No.
1.
2.
3.
4.
Name of Items to be Purchased
Duplex unit A1 Both side Coping for
Xerox Machine
Kyoeera Digital MFD Taskalfa-180
Aqua guard AG800
Water Filter cum Purifier
Pen Drive (8 GB)
Transcend/ HP/ Equivalent
HP Laser jet Scanner cum Printer
Qty.
1No.
1 No.
3 Nos.
1 No.
Sridip Duttagupta
Deputy Registrar
Examination Section
INVITATION FOR QUOTATIONS FOR SUPPLY OF
GOODS UNDER STATE PLAN 2013-14 Phase-III
To
___________________________________
Dear Sirs/
Sub : INVITATION FOR QUOTATIONS FOR SUPPLY OF EQUIPMENTS/GOODS OF RTI CELL
or………………….
You are invited to submit your most competitive quotation for the following goods:
EQUIPMENTS:
Item
No
Brief Description Specification
of the goods
Qty.
1.
Multifunction
Printer
As per Enclosed specification
1
2.
Steel Almirah
Make: Godrej / equivalent Model: KD Minor
with Metal Top/ Minor Plain/ Storewel Plain
3.
Office Table
4.
Printer Cartridge
5.
Software (with
Paper License and
Media Kit)
Make : Godrej / equivalent
Iron frame with drawers ,wooden cover
Model: Unitized Table T104/T102
Hp LaserJet P1007
Canon LBP 2900
Kaspersky Internet Security Antivirus 3 user
9
Delivery
Period /
Job duration
Installation
Requirement
if any
Including
installation
1
Within a week
from the date of
work order at the
department
-do-
1
-do-
-do-
2
-do-
-do-
2
-do-
-do-
-do-
*** Bidders are requested to mention clearly the model no/no’s for the Item No 1 to 3 as per
specification.
SPECIFICATION:
ITEM NO-1
Copy
Copy Type
Monochrome Laser
Copy Speed
25 / 26cpm (A4 / LTR)
Copy Resolution
Up to 600 x 600dpi
Halftones
256 Levels
Warm up Time (from Power On)
13.5secs.
Recovery Time (from Sleep Mode)
2secs. or less
First Copy Time (FCOT)
9.0 / 8.7secs. (A4 / LTR)
Paper Source(s)
Paper Weight
250-sheet cassette
2
1-sheet
multipurpose
tray60 to 163g/m2 (multipurpose tray)
60 to 163g/m
(cassette),
Papet Output
100 sheets (face down)
Duplex Copy / Bind Type
1 to 2, 2 to 2, 2 to 1 / Book, Calendar
Reduce / Enlargement
Document Feeder
25%, 50%, 70%, 81%, 86% / 115%, 122%, 141%, 200%, 400% (AB system)
25%,
50%, in
64%,
/ 129%, 200%, 400% (Inch system)
25 - 400%
1% 78%
increments
25%, 50%, 70% / 141%, 200%, 400% (A system)
50-sheet (DADF)
Copy Size
Platen:
Up to A4 / LTR
DADF:
140 x 127mm to 216 x 356mm
Zoom
Copy Features
Memory Sort, 2 on 1, 4 on 1, ID Card Copy
Copy Memory
64MB (Shared)
Print
Printer Type
Monochrome Laser
Print Speed
25 / 26ppm (A4 / LTR)
First Printout Time (FPOT)
6.0 / 5.8secs. (A4 / LTR)
Print Language
UFR II LT (Host Based)
Print Resolution
Duplex Print
600 x 600dpi
1200
Yes (equivalent) x 600dpi quality
Print Memory
64MB (Shared)
Scan
Scan Type
CIS
Scan Resolution
Optical:
Up to 600 x 600dpi
10
Driver enhanced:
9600 x 9600dpi
Colour Depth
24-bit
Document Size
140 x 127mm to 216 x 356mm (DADF)
Duplex Scan
Yes
Compatibility
TWAIN, WIA
Output File Format
Win:
Hi-Compression PDF, Searchable PDF, PDF, JPEG,
TIFF,
BMP TIFF, BMP, PNG
PDF, JPEG,
Mac:
Pull Scan (via MF Toolbox)
Yes, USB and Network
Scan To PC (via MF Toolbox)
Yes, USB and Network
FAX
Modem Speed
Up to 33.6Kbps
Fax Resolution
Up to 203 x 391dpi (super fine)
Memory Capacity
256 pages*1
One-touch Dial
4 locations
Speed Dial
100 locations
Duplex Fax
Yes (reception)
Receive Mode
FAX Only, Manual, Answering, Fax / Tel Auto Switching
Fax Features
Remote RX, Dual Access
Memory Backup
Yes, 5 minutes
PC Fax
Yes (sending only)
Interface / Software
USB Function
USB 2.0 Hi-Speed, 10 / 100 Base-T / Base-TX Ethernet, Wireless iEEE802.11
b/g/n
Print, PC Fax and Scan
Network Function
Print, PC Fax and Scan
Network Protocol
TCP/IP
Operating System
Windows XP (32 / 64-bit)*2, 2000, Server 2003 (32 / 64-bit)*2, Server 2008
2
(32
/ 64-bit)*
, Windows Vista (32 / 64-bit)*2, Windows 7 (32 / 64-bit)*2
Presto
PageManager
Mac® OSX*3, Linux*4
Standard Interface(s)
Utility / Bundled Software
General Specifications
LCD Display
5-line LCD with backlight
Dimensions (W x D x H)
With the cassette
closed:
With
the cassette
390 x 429 x 361mm
opened:
Without cartridge:
12.9kg
With cartridge:
13.5kg
Max:
1,290W
During operation:
490W
Standby:
10W
Energy Saver Mode:
Approx. 2.9W / Approx. 3.5W (wireless)
Weight
Power Consumption
11
390 x 448 x 361mm
TEC (Typical Electricity Consumption)
Toner Cartridge*
5
Monthly Duty Cycle +
1.00kWh/W
Cartridge 328 (2,100 pages)
(Bundled
cartridge: 1,000 pages)
10,000 pages
In-Charge
12