INTRODUCING
Hillsborough Community College
FINANCIAL SERVICES
Services all financial matters for the college under the
direction of the Controller. The services include
student billing, financial aid disbursements, vendor
payments, employee reimbursements, travel, banking,
budget and financial reporting.
Bonnie Carr,
Controller
Manages the College’s fiscal operations.
Responsible for accurate financial reporting to
ensure the integrity of the College’s financial
operation. Responsible for the supervision,
direction and evaluation of the staff.
Audrey Corey,
Senior Staff Assistant
Provides fantastic administrative and clerical
support to all of us in the Controller Dept. and
ensures effective and efficient daily office
operations.
Bob Easterday,
Accounting Services Officer
Provides technical support for all business
Systems to the Business and Finance units.
Ann Denton,
Director of Financial Services
•Manages financial functions.
•Communicates with other departments throughout
the College and with Business Officers throughout the
state to facilitate workflow.
•Provides reports to executive management.
•Participates in the preparation of federal and state
financial reports.
Maysie Richters,
Staff Assistant, Sr.
•Makes sure the office runs smoothly under
the supervision of Ann Denton
• Keeps track of requisitions and supplies
•Makes sure the checks are mailed out daily
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Michele Menendez
Interim Manager of Financial Services
•Conducts special cost and/or budgetary studies
concerning accounting improvements.
•Plans, directs and coordinates the daily
accounting activities.
•Serves as information technology liaison.
•Coordinates the preparation of federal, state,
and/or private financial reports.
Elease Wigfals
Interim Senior Accountant
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Florida Pre Paid.
Collections.
Law Enforcement Sponsors.
Temple Terrace Fire Dept.
Illinois Pre Paid 529 Plan.
Escalated Issues (Parature Tickets and
Phone Calls).
Irene Kovtun,
Accountant
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Adrianna Washington,
Accountant
Refund Process.
Hillsborough County Public Schools.
TEACH.
Division of Blind Services.
Waivers.
International Students.
•Veteran Vocational
•Army/National Guard
•Air Force
•Marines/Navy/Coast Guard
•U. S. Special Operations Command
Michelle Baker,
Accountant
•Unclaimed Property
•Bankruptcy
•TIPS/FACTS
•Tampa General Hospital
•State Vocational Rehabilitation
For any student questions, please refer
them to the Call Center
1-877-736-2575
Carol Pont, Manager:
Serves as HCC’s bank
contact for services and activities, develops cashier
training program, develops banking activity procedures,
develops procedures for Higher One, prepares monthly
interest report.
Mary Beth Comas, Accounting Tech:
Reviews bank activity, receives and initiates wires,
maintains the check log, provides copies of
cancelled checks, places stop pays, orders banking
supplies.
Grants Accounting
Responsible for accounting and reporting for various grants.
Monitor the grants for compliance. Monitor the expenses, establish
budgets, record indirect costs.
Jana Irvine, Manager
Coordinates grant audits, draws down funds,
approves budget transfers and requisitions.
Bob Franz, Senior Accountant
Prepares the monthly Schedule of Grants.
Kim Materazzo, Accountant
Approves Travel and Check Requests.
THE BURSAR/CASHIER TEAM
The office whose primary function is applying
payments on students accounts, but not limited to...
THE BURSAR TEAM
Sladen McLaughlin,
Manager of the
Bursar team
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day bursar
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IT liaison for the
Bursar/Accounts
Receivable department.
Linda Smith,
Accounting Tech
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Responsible
if needed.for Crosstraining policies &
procedures; Parature
call center responses;
Assists accounts
payable ; District file
maintenance.
Gisella Gonzalez,
Senior
Accountant
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Campus
Bursar Staff;
if needed.
Responsible for the
receipting of all student
and non-student
payment.
Campus Senior Cashiers
Angelika Harrison,
Brandon
Melody Jolly,
Ybor
Alicia De
Latorre,
Ybor
•The Bursar’s office daily
function & supervision of the
campus Bursar Staff.
•Petty Cash reimbursements
/submitting petty cash
vouchers.
•Intercepting window conflicts
and assisting in resolution of
conflict.
•Assist cashiers in correcting
error corrections on student
account
Betty
Lambert,
Plant City
.
Lydia De Hoyos,
Dale Mabry
Rebecca Vargas,
South Shore
Campus Cashier Clerks
Nylenda Wilson,
Brandon
Victoria Lugo,
Dale Mabry
•Advise/explain students
of the balances on their
account receivable
account.
•Print the available 1098T
(tax form).
Paula Balog,
Plant City
•Process payments on
student’s account.
•Assist with un-activated
HO cards .
•Assist with explaining the
tuition installment option.
•Print registration billing
summaries
•Assist other
department staff with
account receivable
questions.
•Remove PERC AR
holds.
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REPORTING
Larry Grubbs,
Accounting
Services Officer
Directs functions
such as capital
projects and
budgets for the
College.
Hardie Seago,
Records
Specialist
Budgets incoming
check requests,
travel, budget
transfers, petty
cash, reprographic
charges, and
charge backs.
Sandra Colon,
Senior Account
In Charge of
Unexpended Plant
Funds for
construction,
renovations,
acquisition,
maintenance and
improvements of
the College
properties.
Michael Reid
Accountant
Reconciles Bookstore
and Procurement card
accounts
Teshia Minnifield
Accountant
Oversees Student
Activity/SGA
budgets, monitor,
record and reconcile
campus Facilities
rental
Kimbril S May
Accountant
Performs all monthly
bank reconciliations
for the College
BUDGET
Rhonesia L. Dennard
Financial Services Manager
Coordinate the Budget Development process
Prepare the Annual Budget
Prepare special schedules, reports and analyses
Conduct campus training sessions
Just get ‘em
paid!
Michael R.
Ermeling,
Mgr. Financial
Services
Manage budgeting,
accounting financial
services of
College’s daily
operations.
Supervise Accounts
Payable. Assist in
preparation of
annual operating
budget.
Accounts Payable
Raquel C.
Trapp
Carla D.
Jackson,
Accounting
Technician
Accounting
Technician
Reconcile Out Process Travel
Advances, SGA,
of
District/Interna Agreement for
tional Travel Services, Capital
Outlay, Utilities,
American
Bookstore,
Express
Sodexo
Demetric
White,
April L.
Holmquist,
Accounting
Specialist
Accounting
Specialist
In District
Travel
H-Z Invoices
A-G Invoices
Helpful Hints for Employees
DID YOU KNOW?
In 2010/2011 Accounts Payable had the following:
Processed 19,324 vouchers
Issued 14,138 checks for $65,612,326
Our contribution to sustainability is the direct deposit of
Travel Reimbursements.
WELCOME
TO THE
PAYROLL
DEPARTMENT
FIVE NAMES TO REMEMBER
Dave
Collings,
Accounting
Services
Officer
Lorinda
Stroup,
Payroll
Manager
Sonja
Jackson,
Accountant
Helen
Dobbins,
Accounting
Specialist
Barbara
Marrero,
Accountant
Dave
Lorinda
Collings
Stroup
• Reporting.
• General
Ledger
concerns
and
balance.
• Taxability of
Wages.
• Termination
Pay-Out.
• Process
payroll.
• Adjustments
to the
payroll.
• W-2’s.
Sonja
Helen
Barbara
Jackson
Dobbins
Marrero
• FMLA.
• Payment of
benefits.
• W-4’s.
• Back-up for
payroll
processing.
• Labor
Reports.
• Web-time
entry.
• Updates
monthly
leave
accruals
and leave
balances.
• Payroll
Deductions.
• Direct
Deposit.
• FRS.
• Process
faculty leave.
• Process
substitute
pay.
• Garnishments
DAVE
LORINDA
SONJA
HELEN
BARBARA
• dcollings
@
hccfl.edu
• (813) 2537099
• Lstroup
•@
• hccfl.edu
• (813) 2537513
• sjackson
@
hccfl.edu
• (813) 2537097
• hdobbins
@
hccfl.edu
• (813) 2537098
• bmarrero4
@
hccfl.edu
• (813) 2537103
Did you know??
Payroll has a new email address:
Payroll@hccfl.edu
QUESTIONS
Thank you for joining us
In
Financial Services