PPM in an Organization Context
Organizational Transformation
Strategy
Updated Strategic
Initiatives
Business Products and
Services
Improved Business
Products and Services
Systems and
Applications
Integrated Systems and
Applications
Technology and
Infrastructure
Optimized Technology
and Infrastructure
Capabilities Transformation
Capabilities of
the Current
Enterprise
Capabilities of
the Future
Enterprise
Organizational Resource Alignment
So now what is PPM?
What is PPM?
Doing the Right
Things
Doing the Things
Right
• What are the right
things?
• Are we doing things
that we are not
doing?
• Are there things that
we should be doing
that we’re not?
• How can we improve
decision making?
• What is the right way
to do something?
• How do I make sure
we do the things
right?
• How can we improve
what we do?
Value
of of
Project
and Portfolio
Impact
Improving
PortfolioManagement
vs Project Mgmt
Realized benefits of PPM
• Visibility
• Innovation
• Control
• Productivity
• Value
• Alignment
Create
Select
Manage
Plan
• Risk
• Quality
Initiatives Portfolio Lifecycle
Project Dependencies
Modeling complex project relationships
 Project B is dependent
on Project A
 If Project A is selected,
Project B is selected
 Scheduling relationship
where Project B cannot start
until Project A is completed
 Drives capacity planning
 If Project A is rejected,
Project B is rejected
 Only 1 project is selected
 Represents a set of alternatives
 Example: Three different
software suites to address
the same needs, where only
one gets selected
 Project A, B, and C
are interdependent
 Either all get selected
or all get rejected
 Projects that are part of the
program and are pre-requisites
of one another
Portfolio Selection Methodology
Initiatives Portfolio Lifecycle
Who
from PPM?
Whobenefits
are the stakeholders?
Key Components of a PPM System
Collaboration and Workflow Management
Project
Dashboard/
Reporting
Corrective
Actions (offline)
Progress
Updates
Capital
Planning/Portfolio
Management
Selected Projects
Project Performance
Reporting Data
View, Review
Project Documents
Project Document
Management
Task/Work
Assignment
Core Project
Management
Actuals
Upload
Documents
Schedule & Cost
Updates
Project Cost Control
Schedule &
Cost
Post-Risk Mitigated
Schedule
Risk Management
Integration Layer
Cost/HR/Material
Synchronization
Asset/Work Package
Synchronization
ERP/Asset
Management/ALM/etc
Team Member
Updates and Work
Management
Realized benefits of PPM
• Visibility
• Innovation
• Control
• Productivity
• Value
• Alignment
Create
Select
Manage
Plan
• Risk
• Quality