Position Description Questionnaire
This Position Description Questionnaire is designed to gather information about staff positions at Pepperdine
University. It may be completed by the employee or the immediate supervisor of the position. The supervisor's signature is required in order to be used for official purposes. Approved questionnaires are used as sources for recruiting descriptions, and to ensure employees have a clear understanding of the expectations and requirement of the position.
Guidelines for writing an effective description:
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Use clear and concise language.
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List only the essential duties of the position.
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Use nontechnical language whenever possible.
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Avoid unnecessary words.
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Keep sentence structure as simple as possible. Begin each sentence with an action verb and always use the present tense.
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Describe the desired outcome of the work.
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Avoid using gender-based language or any other type of language that would exclude a protected class.
Once the position description questionnaire is complete, please submit it to Human Resources. We recommend you retain a signed copy for your records and future revisions. If you have any questions, please call Human
Resources at extension 4397.
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Pepperdine University | Human Resources | 24255 Pacific Coast Hwy, Malibu, CA 90263-4397 | 310-506-4397

Position Description Questionnaire
Position Title: Click here to enter text.
Department Name: Click here to enter text.
Title this Position Reports to: Click here to enter text.
Hours per week: Click here to enter text.
PURPOSE
Please describe the basic purpose of this position, not the duties involved (why does it exist?).
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How does this position contribute to the University’s mission?
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Position #: Click here to enter text.
Dept ID: Click here to enter text.
Position #: Click here to enter text.
SPECIFIC DUTIES AND RESPONSIBILITIES
Please list the essential (core) duties of the position and indicate the approximate percentage of time devoted to each. Infrequent duties may be captured by concluding your list with “other duties as assigned.” Please list each task in descending order of importance and begin each with an action verb.
Essential Duty % of Time/Year
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Pepperdine University | Human Resources | 24255 Pacific Coast Hwy, Malibu, CA 90263-4397 | 310-506-4397

Position Description Questionnaire
Uphold University mission through work performed
Other duties as assigned
Total
If this position directly interacts with students on a daily basis, please describe:
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%
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%
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RELATIONSHIPS
Indicate the types of people inside and outside the University contacted regularly as part of the responsibilities of this position.
Title of Contact
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How frequently is this position required to use a personal or rental vehicle for university business/during the course of employment? (this includes attending meetings at other campuses)
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How frequently is this position required to use a University vehicle for university business/during the course of employment?
Please Select.
Is this position responsible for a University vehicle?
Please Select.
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Pepperdine University | Human Resources | 24255 Pacific Coast Hwy, Malibu, CA 90263-4397 | 310-506-4397

Position Description Questionnaire
SUPERVISORY RESPONSIBILITY
What level of supervision is associated with this position? Please select the option that best describes the supervisory responsibility of this position—this may differ from the position title. If no positions report up to this position, please select non-manager.
This position does not directly supervise other staff and has no subordinates.
This position supervises only students.
This position has direct contact with employees: assigns tasks and jobs to employees, guides and supervises employees on day-to-day activities, looks after the quantity and quality of work product, makes recommendations, acts as a communicator between management and workers.
This position leads and directs a department, program staff, or area at Pepperdine, and oversees other supervisors. It is responsible for the day-to-day operation of the department and inspires and provides guidance to lower level managers.
This position manages multiple layers of the organization and directly reports to a chief officer, dean, or above.
Please list the positions which report up to this position.
Position Title Position Type
Does this Position
Supervise Others?
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DISCRETION/INDEPENDENCE
This position allows the employee to: (check one)
Carry out policies established by others.
Interpret policy and may recommend change.
Develop policy and have some responsibility for monitoring implementation.
Please explain/give an example of how this position helps to solve problems or develop new approaches, procedure, or policies.
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Pepperdine University | Human Resources | 24255 Pacific Coast Hwy, Malibu, CA 90263-4397 | 310-506-4397

Position Description Questionnaire
What degree of supervision is received by this position?
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Under what circumstances would this position act independently of supervision?
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Give an example of the most complex decisions or judgments made in this position.
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If applicable, indicate the total department/area budget controlled and administered by this position:
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Considering the essential functions of this position (stated on page 1), please indicate the minimum amount of knowledge, skills, specialized training, formal education, licenses, or certificates necessary to meet the expectations of this position?
EDUCATION/TRAINING
Essential/Required—a person without these qualifications cannot perform this job.
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Preferred—the best performers in this position also have these qualifications.
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Pepperdine University | Human Resources | 24255 Pacific Coast Hwy, Malibu, CA 90263-4397 | 310-506-4397

Position Description Questionnaire
EXPERIENCE (type and years of)
Essential/Required—a person without these qualifications cannot perform this job.
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Preferred—the best performers in this position also have these qualifications.
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KNOWLEDGE/SKILLS
Essential/Required—a person without these qualifications cannot perform this job.
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Preferred—the best performers in this position also have these qualifications.
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EQUIPMENT/MACHINERY USED
Essential/Required—a person without these qualifications cannot perform this job.
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Preferred—the best performers in this position also have these qualifications.
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This position requires * :
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A pre-employment physical: Please Select.
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Drug/alcohol testing: Please Select.
Background Screening: Please Select.
*If you need assistance in determining whether these apply to this position, please contact the Workers Compensation Specialist in Human
Resources.
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Pepperdine University | Human Resources | 24255 Pacific Coast Hwy, Malibu, CA 90263-4397 | 310-506-4397

Position Description Questionnaire
COMMENTS
List any additional information you feel would be helpful in understanding this position.
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Thank you for taking the time to complete this questionnaire.
Employee: __________________________________ __________ Date: _ Click here to enter a date.
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Immediate Supervisor: ________________________________________________________ Date: _ Click here to enter a date.
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Department Manager: ________________________________________________________ Date: _ Click here to enter a date.
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Pepperdine University | Human Resources | 24255 Pacific Coast Hwy, Malibu, CA 90263-4397 | 310-506-4397