Initiation/Planning/Implementation
Request for Certification and Release of Funds Form
ALL CERTIFIED PROJECTS MUST FOLLOW NM STATE POLICIES AND PROCUREMENT CODE
PROJECT GOVERNANCE
PROJECT NAME
NMDGF Alternate Data Center and Upgrade
DATE
6/24/15
LEAD AGENCY
Dept. of Game and Fish
OTHER AGENCIES
None
EXECUTIVE SPONSOR
Alexa Sandoval
AGENCY HEAD
Alexa Sandoval
AGENCY CIO/IT LEAD
Russ Verbofsky
PROJECT MANAGER
Russ Verbofsky
PROJECT ABSTRACT (PROVIDE A BRIEF DESCRIPTION AND PURPOSE FOR THIS PROJECT)
The plan is to mirror the system components (e.g. servers, network devices) used to run the aforementioned
systems located at the NMDGF Santa Fe building and place them at the Department of Information
Technology’s (DoIT) Simms building data center. The funds will purchase the hardware, software,
maintenance plans, and contract staff to configure the network components based on the design. If there is
an issue at either site such as a power outage, HVAC issue, data circuit/connectivity outage,
hardware/software failure; NMDGF Information Systems Division (ISD) will be able to switch operations
from one site to the other site and have the systems continue operating.
The benefits include significantly reducing the amount of systems outage time and allowing NMDGF,
public, and vendors the ability to continue the purchase/selling of hunting/fishing/trapping licenses by locals
and tourists so they can enjoy New Mexico natural resources. In addition, for vendors, people coming into
their store to purchase a license usually purchase other items and thus supporting New Mexico small
businesses and the overall New Mexico economy. From a NMDGF perspective, this will provide the public
assurance that we take their hunting/fishing/trapping pleasures along with their free time seriously and they
are able to buy and use a license when it is convenient for them. For NMDGF and the vendor relationships,
this will help keep these relationships solid and show NMDGF is here to help their business.
Start Date
Funding Award
Planned End Date
Sept. 30, 2015
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Initiation/Planning/Implementation
Request for Certification and Release of Funds Form
ALL CERTIFIED PROJECTS MUST FOLLOW NM STATE POLICIES AND PROCUREMENT CODE
Amount Requested this Certification
$350,000
Amount Previously Certified
$0
Remaining Appropriation not Certified
$0
Total Appropriated Amount
$350,000
CERTIFICATION HISTORY (INCLUDE ANY PREVIOUS PROJECT OR PHASE CERTIFICATIONS)
Date
Amount
$350,000
6/24/2015 (this
request)
Funding Source(s) (use specific citations to laws, grants, etc.)
Laws 2015 Chapter 101, Section 7
APPROPRIATION HISTORY (INCLUDE ALL FUNDING SOURCES,
Fiscal Year
Amount
$350,000
FY2015
E.G.
FEDERAL, STATE, COUNTY, MUNICIPAL LAWS OR GRANTS)
Funding Source and Appropriation language
Laws 2015 Chapter 101, Section 7 OSF Game Protection Fund
MAJOR DELIVERABLE SCHEDULE AND PERFORMANCE MEASURES
Budget
Major Project Deliverable and Performance
Measure
Due Date
Project Phase
Architectural Design and Plan
$0
1 June 2015
Planning
Establish redundancy at DoIT with existing hardware
$0
1 July 2015
Phase 1
Replace Apps Servers and Network DGF HQS
$175k
1 Aug 2015
Phase 2
Replace Apps Servers and Network (mirror) at DoIT
$175k
1 Sept 2015
Phase 3
Validate Failover and Functionality
$0
30 Sept 2015
Close
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Initiation/Planning/Implementation
Request for Certification and Release of Funds Form
ALL CERTIFIED PROJECTS MUST FOLLOW NM STATE POLICIES AND PROCUREMENT CODE
BUDGET
Comments: Funding for ongoing support of hardware and software will be provided by annual
budget allocations.
Description
FY15 & Prior
FY16
FY17
FY18
FY19&After
Staff Internal
Consulting
Services
Hardware
Software
TOTAL
$20K
$280K
$50K
$350K
IT SYSTEM ANALYSIS (ON THIS DOCUMENT, OR AS AN ATTACHMENT, PROVIDE A SUMMARY
DESCRIPTION OF THE TECHNICAL ARCHITECTURE)
The scope of the project is the development of an alternate data site to operate our public facing
web applications and the upgrade of hardware to create an active-active cluster between the sites.
The sites will use Cisco UCS Blade servers connected to an EMC EMC VNXe3200 NAS.
VMWare vSphere and vCenter Ops Management suite will be used to virtualize the servers on the
blade servers. Network switches will be replaced with Cisco 3850 switches due to their age and
the McAfee Firewall will be replaced with a Cisco ASA 5525 router. The ASA 5525 will be
configured as a VPN also and replace our obsolete Juniper VPN.
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Initiation/Planning/Implementation
Request for Certification and Release of Funds Form
ALL CERTIFIED PROJECTS MUST FOLLOW NM STATE POLICIES AND PROCUREMENT CODE
Onlinesales.wildlife.state.nm.us
Vendorsales.wildlife.state.nm.us
Wildlife.state.nm.us
DoIT ISP
CISCO 5525-X ASA
Firewall/VPN
200 Mb/s
Santa
Fe
Cisco 2921 Router
Cisco 3750 Switch
Dual Kemp Load Balancers 2600
Internal Web Apps
Virtual Server
Online Sales
Web App
Virtual Server
Vendor Sales
Web App
Virtual Server
MySQL Database
Virtual Server
MySQL Replication
Database
Virtual Server
Domain Controller
Virtual Server
CISCO UCS Blade Sever w/VMWare
DoIT Data Site
EMC VNX3
SAN
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Initiation/Planning/Implementation
Request for Certification and Release of Funds Form
ALL CERTIFIED PROJECTS MUST FOLLOW NM STATE POLICIES AND PROCUREMENT CODE
Onlinesales.wildlife.state.nm.us
Vendorsales.wildlife.state.nm.us
Wildlife.state.nm.us
Cisco 3925 Router
(located at DoIT)
Cisco 3925 Router
Cisco 2960/3750 Switches
Internal Web Apps
Virtual Server
Online Sales
Web App
Virtual Server
Vendor Sales
Web App
Virtual Server
MySQL Database
Virtual Server
MySQL Replication
Database
Virtual Server
DATTO Siris 2
Domain Controller
Virtual Server
CISCO UCS Blade Sever w/VMWare
NMDGF Santa Fe Office
EMC VNX3
SAN
INTEROPERABILITY (DESCRIBE IF/HOW THIS PROJECT INTERFACES WITH EXISTING SYSTEMS/APPLICATIONS)
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Initiation/Planning/Implementation
Request for Certification and Release of Funds Form
ALL CERTIFIED PROJECTS MUST FOLLOW NM STATE POLICIES AND PROCUREMENT CODE
The system upgrade and alternate data site is the base for all NMDGF systems and will not be
interfacing with them but providing their foundation.
INDEPENDENT VERIFICATION & VALIDATION (INCLUDE SUMMARY OF THE LATEST IV & V REPORT)
N/A
SIGNIFICANT RISKS AND MITIGATION STRATEGY
RISK 1: OTHER PRIORITY PROJECTS IMPACTING RESOURCES, INADEQUATE IN-HOUSE KNOWLEDGE
AND EXPERIENCE
MITIGATION 1: USE CONTRACTORS WITH STATE PURCHASING AGREEMENTS
RISK 2: DELAY IN RECEIVING ORDERED EQUIPMENT VIA THE VENDOR
MITIGATION 2: USE AN ALTERNATE SOURCE/VENDOR
TRANSITION TO OPERATIONS: (DESCRIBE AGENCY PLAN TO MIGRATE PROJECT SOLUTION TO PRODUCTION.
INCLUDE AGENCY
PLANS TO FUND AND MAINTAIN THIS PROJECT AFTER DEPLOYMENT. )
By using a multiple phase approach, as one site is being upgraded, the other site will provide operations.
Once the upgraded site is ready to go online, it will be bought online and failover and functionality will be
tested to validate it is performing properly. If not, it will be taken offline and corrections will be made. Upon
successful implementation, the upgraded site will provide operations and the other site will be taken offline
and be upgraded followed by the same transition to operations. Once both sites are online, failover will be
verified and one site will be taken down and corrections be made if needed as the other site provides
operations.
Funding to cover ongoing support of software and hardware will be provided via the annual funding
allocation within the department. Internal staffing will be maintaining the system.
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