in RDA instruction number order
Part 2 of 3
Presented by UC Berkeley
Spring 2014

• Apply the CSR (PCC Core) and UC Berkeley Policy
Statements to describe textual serials and integrating resources (non-rare) in several formats: print, online, tangible electronic, microform
• Distinguish substantive differences between
AACR2 rules/AACR2 version of CCM & CSR and
RDA instructions (plus local guidelines) for PCC
Core elements
• Exercise appropriate judgment when reviewing and editing existing copy for the local catalog
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• Day 1: CONSER/PCC Core elements in RDA
Chapters 1-2
• Day 2 (today): CONSER/PCC Core elements in
RDA Chapters 3-end
• Day 3: making changes/working with copy
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CSR = CONSER Standard Record
LC-PCC PS = Library of Congress–Program for Coop. Cat.
Policy Statement (RDA equiv. of LCRI)
UCB PS =
IR =
UC Berkeley Policy Statement (local policy) integrating resource
P/N = provider-neutral
CCM = CONSER Cataloging Manual
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AAP =
WEMI =
PFC =
Authorized Access Point (RDA equiv. of
“heading”)
Work, Expression, Manifestation, Item
(FRBR Group 1 entities)
Person, Family, Corporate body
(FRBR Group 2 entities)
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RDA 3.2
& RDA 3.3
• MARC 33X: same meaning and application as for monographs
• For print textual resources:
336 __ $a text $b txt $2 rdacontent
337 __ $a unmediated $b n $2 rdamedia
338 __ $a volume $b nc $2 rdacarrier
• For non-print, use other Media Type and
Carrier Type terms as applicable
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RDA 3.2
& RDA 3.3
• Example: online textual resources:
336 __ $a text $b txt $2 rdacontent
337 __ $a computer $b c $2 rdamedia
338 __ $a online resource $b cr $2 rdacarrier
– $b codes are optional, the rest is required
• Textual resources with any Media Type other than “unmediated” also need MARC 007
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RDA 3.4
• When is it required for serials & IRs?
– All formats: whenever resource is complete and total extent is known
• Serials: required for ceased titles even when total extent is not known; give term only
300 __ $a volumes
• IRs: P/N guidelines recommend using
“1 online resource” even when not complete
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RDA 3.4
• When is it required for serials & IRs? cont’d
– Tangible non-print formats: when currently published; give term only
300 __ $a computer discs
• RDA 3.4.1.3 calls for using Carrier Type terms from RDA 3.3.1.3, but:
• LC-PCC PS 3.4.1.3 Alternative allows using a term in common usage (e.g. “CD-ROM”)
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RDA 3.5
• When is it required?
– Serials: for all non-print tangible resources
– IRs: for all tangible resources per UCB PS 3.5
• Expand RDA 3.5.1.4 for instructions on each carrier type
• Discs: follow UCB PS 3.5.1.4.4: record diameter of discs in inches
– One of the few places in RDA where abbreviations are still used (see RDA Appendix B)
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RDA 3.21.4
• PCC Core for any change that does not require a new description
– E.g.: change from CD-ROM to DVD-ROM
• Serials: make a note as in RDA 3.21.4.3.1
• IRs: change description to latest iteration; may make a note on previous characteristics
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RDA 4.6
• At UCB, used in:
– Online version bibs
– Print version serial bibs where we have online access
• Never add an institution-specific URL to an OCLC master record
– Examples:
• Any URL that is different for different institutions
• Any URL that is restricted to UC campus IP range
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RDA 6.9
• One of the 33Xs: 336
– Also OCLC Fixed Field “Type” (MARC Leader/06)
• Only predominant Content Type is PCC Core
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RDA 6.11
• No change from AACR2
• Record in OCLC Fixed Field “Lang” (MARC
008/35-37)
• Also use MARC 041 if necessary – for multiple languages
• Use codes from MARC Code List for Languages
(also available in Cataloger’s Desktop)
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Exercises
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Example A
• Content, media, carrier types
336 __ $a text $b txt $2 rdacontent
337 __ $a unmediated $b n $2 rdamedia
338 __ $a volume $b nc $2 rdacarrier
• Extent & dimensions none required
• URL none required in OCLC; do not use in OskiCat
• Language
OCLC Fixed Field: Lang eng
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Example B
• Content, media, carrier types
336 __ $a text $b txt $2 rdacontent
337 __ $a computer $b c $2 rdamedia
338 __ $a online resource $b cr $2 rdacarrier
007 __ $a c $b r
• Extent & dimensions none required
• URL
856 40 $u http://agri.nv.gov/Protection/
Resource_Protection/The_Trapline_Newsletter/
• Language
OCLC Fixed Field: Lang eng
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Examples C–F
• Content, media, carrier types
336 __ $a text $b txt $2 rdacontent
337 __ $a unmediated $b n $2 rdamedia
338 __ $a volume $b nc $2 rdacarrier
• Extent & dimensions none required
• URL none required in OCLC; do not use in OskiCat
• Language
OCLC Fixed Field: Lang eng
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RDA Chapter 6
• “main entry” = AAP for the work/expression in hand
100/110/111 + 245, or
245 alone, or
100/110/111 + 240, or
130
• “added entry” = AAP for a related work/expression
700/710/711$a$t and 730
800/810/811$a$t and 830
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Authorized Access Point Representing a Work
RDA 6.27.1
• Consists of two parts:
– Name of a PFC, if applicable
– Preferred title
• Start at RDA 6.27.1.1
– follow references to other sections of
Chapter 6, and other chapters, as indicated
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RDA 19.2.1.1
• Corporate Bodies Considered to Be Creators
– RDA 19.2.1.1.1 = AACR2 21.1B2
• Persons or Families Considered to Be Creators of
Serials
– RDA 19.2.1.1.3 similar to LCRI 21.1A2
• Named creator: use MARC 100/110/111
(“entry under name”)
• No named creator: no MARC 100/110/111
(“entry under title”)
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Creators
• Case #1 creator
Civil Society Agriculture Network
• Case #2 creator none
• Case #3 creator
Canadian Curling Association
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RDA 6.2.2
• Similar concept to AACR2’s “uniform title”
• Usually apply RDA 6.2.2.4, Works Created after
1500:
“the title in the original language by which the work has become known”
• For separately cataloged supplements or parts, apply RDA 6.2.2.9 in conjunction with RDA
6.27.2.2, Exception for serials & IRs: combine the preferred title for the larger work with the preferred title for the part
$a Human gene therapy. $p Clinical development.
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Preferred Titles
• Case #1 preferred title
CISANET annual report ...
• Case #2 preferred title
Finance & development
• Case #3 preferred title
Canadian Curling Association
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Additions to Access Points Representing Works
RDA 6.27.1.9
• In RDA, an AAP for a work must be unique!
• How to do that? See LC-PCC PS 6.27.1.9, section “Serials (Including Numbered and
Unnumbered Monographic Series)”
• Add PCC Core elements from RDA 6.3-6.6
• May also use for similar but not identical AAPs
• Add qualifiers in parentheses at the end of the title (not in a separate subfield)
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Qualifying Work AAPs to Differentiate
• Case #1 preferred title qualifier none
• Case #2 preferred title qualifier
(International Monetary Fund)
• Case #3 preferred title qualifier none
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Assembling Work AAPs
• Case #1 work AAP
Civil Society Agriculture Network. CISANET annual report ...
As “main entry”:
110 2_ $a Civil Society Agriculture
Network, $e author.
245 10 $a CISANET annual report ...
As “added entry”:
710 2? $i {App. J relationship designator} : $a Civil
Society Agriculture Network. $t CISANET annual report ...
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Assembling Work AAPs cont’d
• Case #2 work AAP
Finance & development (International Monetary
Fund)
As “main entry”:
130 0_ $a Finance & development
(International Monetary Fund)
245 10 $a Finance & development.
As “added entry”:
730 0? $i {App. J relationship designator} : $a Finance & development (International Monetary Fund)
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Assembling Work AAPs cont’d
• Case #3 work AAP
Canadian Curling Association. Canadian Curling
Association
As “main entry”:
110 2_ $a Canadian Curling Association, $e author.
245 10 $a Canadian Curling Association.
As “added entry”:
710 2? $i {App. J relationship designator} : $a Canadian
Curling Association. $t Canadian Curling
Association.
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RDA 6.27.3
• When to use? When needed to distinguish from another expression of the same work
• See LC-PCC PS 6.27.3
– Textual resources: use for translations and language editions
• Qualify by language of the expression in $l
$a Kolloidny ĭ zhurnal. $l English
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Expression AAPs
• Case #4 expression additional element
Language of expression: Spanish
• Case #4 expression AAP
Finance & development (International Monetary Fund).
Spanish
As “main entry”:
130 0_ $a Finance & development (International
Monetary Fund). $l Spanish.
245 10 $a Finanzas y desarrollo
As “added entry”:
730 0? $i {App. J relationship designator} : $a Finance & development (International Monetary Fund). $l
Spanish.
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• Is there a named creator?
– Yes: use AAP for the creator in MARC
100/110/111
– No: do not use MARC 100/110/111
• Does the preferred title differ from the title proper (e.g. are any qualifiers required)?
– Yes: record title in MARC 130 (if no 100/110/111) or 240
– No: let the title proper of the manifestation in
MARC 245 stand as the preferred title
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@ UCB
Exercises
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on work and expression AAPs
• Example A
245 00 $a New books on women, gender, and feminism.
• Example B
130 0_ $a Trapline (Reno, Nev.)
– A different choice of qualifier may also be acceptable
• Example C
130 0_ $a To wit (American Humor Studies
Association)
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on work and expression AAPs cont’d
• Example D
245 00 $a Privacy journal.
• Example E
245 00 $a Business travel planner. $p
Europe, Africa, Middle East.
• Example F
130 0_ $a Zahlungsbilanz der Schweiz. $l
English.
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RDA 7.12
• PCC recommended but not Core
• Used for expansion or refinement of what is in
FF Lang and 041
• Required if you are applying RDA 7.13.2…
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RDA 7.13.2
• PCC Core “if a language is commonly written in more than one script, and if the resource is in a script other than the primary one for the language.”
• See examples at LC-PCC PS 7.13.2.3 & 7.13.2.4
• You (should) already know whether you need to use it
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RDA Chapter 19
• What’s PCC Core?
Only the PFC whose name is part of AAP for the work (i.e. MARC 100/110/111)
– Apply RDA 6.27-6.31 to determine this
– Don’t always have one, but if you do:
• Usually: Creator (RDA 19.2)
• Rarely: Other PFC Associated with a Work
(RDA 19.3) (mostly legal works)
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RDA Chapter 19
• PCC recommended but not Core:
– Any additional Creators (e.g. for collaborative works)
– Any additional Other PFCs Associated with a
Work (e.g. issuing body that is not also a creator)
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RDA 20.2
• Not actually PCC Core for serials & IRs
• Often not named for serials
• Any that are named typically don’t have a relationship with the resource for all or most of its existence
• Always record in MARC 7XX, never 1XX
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Exercises
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Example A
• Any PCC Core PFCs?
no
• Any PCC recommended PFCs?
yes: issuing body
710 2_ $a University of Wisconsin
System.
$b Women's Studies
Librarian , $e issuing body.
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Example B
• Any PCC Core PFCs?
no
• Any PCC recommended PFCs?
yes: issuing bodies
710 2_ $a Wildlife Services (U.S.) ,
$e issuing body.
710 1_ $a Nevada. $b Division of
Resource Protection, $e issuing body.
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Example C
• Any PCC Core PFCs?
no
• Any PCC recommended PFCs?
yes: issuing body
710 2_ $a American Humor Studies
Association , $e issuing body.
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Example D
• Any PCC Core PFCs?
no
• Any PCC recommended PFCs?
yes: issuing body
700 1_ $a Smith, Robert Ellis , $e issuing body.
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Example E
• Any PCC Core PFCs?
no
• Any PCC recommended PFCs?
yes: issuing body
710 2_ $a Cahners Business
Information (Firm) , $e issuing body.
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Example F
• Any PCC Core PFCs?
no
• Any PCC recommended PFCs?
yes: issuing body
710 2_ $a Schweizerische
Nationalbank , $e issuing body.
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RDA Chapters 24-28
• CONSER practice: do not use Appendix J relationship designators with linking entries
(MARC 76X-78X)
– Do not use $i at all if MARC tag + indicators unambiguously express the relationship
– If explanation needed, use free text phrase in $i
(may also add note (e.g. MARC 580) if necessary)
• MARC 787 relationships no longer required; use only if necessary for user tasks
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LC-PCC PS 26.1
• What does this mean? Same full text in more than one language within each volume
– E.g. Canadian government publications
• What to do? Give analytical AAPs for original language expression and at least one translation
– Not sure which language is “original”? Choose language of title proper
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LC-PCC PS 26.1
• Example: title and text in Spanish, with a separate section at the end containing all text translated into English
Work AAP:
245 00 $a Ciudad positiva, aqu í Guayaquil.
Analytical AAPs:
730 02 $i Container of (expression): $a
Ciudad positiva, aqu í Guayaquil.
730 02 $i Container of (expression): $a
Ciudad positiva, aqu í Guayaquil. $l English.
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@ UCB
Exercises
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Example A
• If all you have is the earlier title (good):
780 00 $t New books on women and feminism
• If you search the ISSN Portal (better):
780 00 $t New books on women and feminism
$x 0742-7123
• If you also search OCLC (best):
780 00 $t New books on women and feminism
$x 0742-7123 $w (DLC) 96660062
$w (OCoLC)8784642
• Also add 785 to bib record for earlier title
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Example B
• There might be a print version
– In order to make a link, you need either an
ISSN or an OCLC number for the related title
– In this case we have neither, so: no linking entries
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on related WEMI
• Example C no linking entries needed
• Example D no linking entries needed
• Example E no linking entries needed
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Example F
• Link to original language edition:
775 08 $i German edition: $t Zahlungsbilanz der Schweiz $x 1661-1489 $w (DLC) 98652743
$w (OCoLC)37901321
• Link to other known editions:
775 08 $i French edition: $t Balance suisse des paiements en ... $x 1661-1497 $w (DLC)
00238574 $w (OCoLC)36139621
776 08 $i Online version: $t Zahlungsbilanz der Schweiz. English $x 1661-1527
• Also add 775 to bib records for other language editions
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• A few noteworthy changes from AACR2
– Descriptive cataloging form, MARC Ldr/18 (OCLC
FF Desc): was “a”, now “i”
– Cataloging source, MARC 040
 Language of cataloging, $b: always specify
“eng”
 Description conventions, $e: always include
“rda”
• P/N guidelines: also add $e pn
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cont’d
• MARC 007: do not use for textual print
• Since we’re not CONSER-authorized:
– Encoding level, MARC Ldr/17 (OCLC FF ELvl)
= I or K
– Cataloging source, MARC 008/39 (OCLC FF Srce)
= d
– Authentication code, MARC 042: do not use
• Provide LCC “stub”(MARC 050$a) for online resources
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OCLC Fixed Fields and 0XX fields
• Fixed Fields:
– Only change from AACR2: Desc = i
– OK to leave as fill characters: Conf , Freq , Regl
– Pay attention to:
• Type : must correspond with 336
• Form : must correspond with entire description
• 0XX fields:
– Most non-print resources need 006 and 007
– Don’t forget 040 $e pn when applicable
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Example B
• Fixed Fields:
– Form = o
• 0XX fields:
– 006 __ m o d
• Use Connexion “Guided Entry” command
– 007 __ $a c $b r
• Must correspond with 337/338
– 040 __ $a CUY $b eng $e rda $e pn $c CUY
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@ UCB
Questions?
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• You have completed the second part of training on the CONSER Standard Record in
RDA instruction number order
• See you soon for the third part!
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