Workshop BEWAG
Entity in charge of Maintenance
Brussels, 01st of December 2010
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Overview
1. Context
2. Certification of entity in charge of maintenance
3. Questions
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1. Context
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Old system
• Wagons P
o Registering Railway undertakings (RUs)
- Registration of wagons
- Operations and maintenance conditions:
imposed
o (Private) keepers
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Today (1)
• Legal aspect = Railway Safety Directive
(2004/49 including amendments)
o RU is responsible for safe operation
o RU keeps under control all risks including
maintenance. Maintenance may not be
imposed to Keepers
RU, keepers and maintainers may be
different
o Registration by public authority
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Today (2)
• Old system is not authorised but
... RU may still impose maintenance. RU controls
risks by imposing maintenance.
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Today (3)
• RU controls maintenance managed by other
entities such as keepers.
Economic nonsense: many keepers and RUs
exchange wagons. RUs are not capable to
control all keepers or all entities in charge of
maintenance for keepers!
Solution: certification of entity in charge of
maintenance (ECM)
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2. Certification of entity in charge of maintenance
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Entity in Charge of Maintenance (ECM)
• Certification of ECM
o Provide assurance to RUs that the ECM is
competent
o Unique European certification
o The European Commission will adopt by end
2010/beginning 2011 an European regulation
based on an ERA recommendation.
- The European regulation will be presented to
the representatives of Member States in
December 2010 (RISC)
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ECM regulation (1)
Scope
 Mandatory for freight wagon ECMs in EU
 Voluntary for certification of maintenance
suppliers such as maintenance workshops
ECM regulation (2)
ECM functions
1) ECM Management
ECM management =
supervision and coordination of functions
2) Maintenance Development
Maintenance
documentation
3) Fleet Maintenance Management
Removal from –
return to service
4) Maintenance Delivery
Maintenance
workshops
ECM Regulation (3)
Certification
ECM Management
Maintenance Development
Fleet Maintenance Management
Maintenance Delivery
Basis for ECM
certificate:
Art 7.
Certification
Scheme
Annex III
Requirements
ECM Regulation (4)
Certification of
maintenance
functions
ECM Management
Art 8.
Certification
Maintenance Development
Scheme
Fleet Maintenance Management Annex I
Principles
Maintenance Delivery
Annex III
Requirements
ECM Regulation (5)
Certification of maintenance workshops (CMW)
= certification of function maintenance delivery
ECM Regulation (6)
Relationship between actors
• ECM certificate gives presumption of conformity
for RU/IM for its safety management system
(SMS)
 facilitate the award of safety certificate
• Provisions for exchange of information based
on contract principles.
ECM Regulation (7)
Certification bodies
• Chosen by applicant
• Sectoral accreditation scheme (EA)
Information to ERA
• Information on type/certific. bodies/certificates
• ERA shall keep record and make available
ECM Regulation (8)
Entry into force
• 20 days after publication
• 24 months after entry into force: ECM must be
certified  spring 2013
• Transition:
o MoU certificates-> original validity but
limited to 4 years after entry into force
o Self declaration->until ECM must be certified
ECM regulation (9)
ECM management function
• Generic management processes: leadership, risk
assessment, monitoring, organisational learning.
• Generic support processes: structure and
responsibility, competence management,
information, documentation
• Operational processes: contracting activities
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ECM regulation (10)
ECM maintenance development function
• Identification of activities affecting safety and
safety critical components
• Compliancy with interoperability rules
• Development and continuous update of
maintenance file including documentation
• Specific application of generic support processes
(information, documentation, competence)
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ECM regulation (11)
ECM Fleet maintenance management
• Management of contracts with maintenance delivery
• Issue the notice to return to operation
• Specific application of generic processes
(information)
ECM maintenance delivery
• Competence
• Facilities, equipments and tools
• Documentation and information
• Issue notice to release to service
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3. Questions
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1) Keeper has no ECM. What happens?
Registration must contain identification of ECM
incomplete registration  the wagon can not be
operated!
2) ECM for all wagons?
YES, mandatory also for all wagons. Exception: if
excluded by the Railway Safety Directive
3) ECM and GCU?
No link. ECM is imposed by law, CUU is private
contract.
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4) Need of approved workshop (atelier agréé)?
Legally the workshop must be approved by the
ECM. Workshops approved by a RU and covered by
its safety management system may be accepted as
competent by the ECM.
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Contact:
Jean-Marie DECHAMPS
Project Officer – Certification
Safety
European Railway Agency
120 rue Marc Lefrancq, BP 20392, FR59307
Valenciennes, FRANCE
Tel +33 3 27 09 65 14
E-mail: jean-marie.dechamps@era.europa.eu
Thank you for your attention!
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