LOSS PREVENTION SURVEY REPORT
M.V. ........
[Photograph]
Year Built
Name Of Surveyor
G.T.
Company
Class
Place Of Survey
Owners
Date Of Survey
Managers
Date Of Report
Lodestar Reference:
Instructing Principal:
Other Persons Attending :
Follow Up Survey Required/Recommended Yes/No
V1.1/Sept2012
Summary
ITEM
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
RATING COMMENTS
1 2 3 4 5
Overall Condition of the vessel
Hatch Covers
Holds & bilges
Crew competency / efficiency
Management
Navigation
Pollution prevention
Ballast tanks
Fire fighting equipment and Lifesaving
appliances
Engine room and Machinery
Condition of Hull & Deck
Accommodation
ISM
SOLAS
ISPS
*Rating: 1 = good, 2 satisfactory, 3 = marginal, 4 = poor, 5 = dangerous
Conclusions
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IMPORTANT (please read prior to survey)
Guidance Notes to Surveyors
P&I loss prevention vessel condition surveys are primarily concerned with the safe
operation and navigation of the vessel in order to prevent accidents to people, cargo, and
third party property.
This Condition Survey Form is intended only as a guide, or aide memoire for the surveyor,
and the surveyor is encouraged to make his own comments. Should any relevant item of
equipment or documentation not be listed in the form, the surveyor is requested to report
on those items in addition to the listed items.
Hatch covers must be inspected and tested (preferably with Ultrasonic equipment); ballast
tanks must be pressed-up (hydrostatically tested); holds must be inspected and hold bilge
suctions tested on all general cargo and bulk carriers.
It is therefore important that the inspection is conducted when the vessel is cargo free and
afloat in order that hose tests of hatch covers (if ultrasonic equipment is not available), and
hydrostatic pressure testing of double bottom tanks may be undertaken. Obviously, where
cargo operations are underway, ultrasonic hatch testing is the only option, and pressure
testing of ballast tanks is not possible. Furthermore, hose testing of hatch covers, and
pressure testing of ballast tanks may not be possible where local water pollution regulations
prohibit such tests.
Entry Into Enclosed Spaces procedures must be adhered to when entering any enclosed or
confined spaces on board the vessel.
The Condition Survey Form should be completed with as much detail as possible, and all
questions in relevant sections should be answered. A section for remarks is included at the
end of each section for any comments (good or bad) that the surveyor may wish to make.
Some questions on the form may not relate to the vessel under survey, or alternatively the
requested information may not be available.
Wherever practicable the surveyor should inspect all items himself. The surveyor may not
accept verbal reports that another surveyor inspected the equipment a few days earlier. If
it is not possible for the surveyor to inspect any item, then the surveyor should state this,
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and the reasons for non-inspection. The surveyor should then obtain a verbal report from
the Master, Chief Officer or Chief Engineer of the vessel.
The surveyor should test items wherever appropriate whilst conducting the survey, such
tests only being carried out with prior knowledge and co-operation of the ship's staff. If
particular areas appear to be well maintained and operational then it will be beneficial, due
to possible time constraints, to limit testing to the more important items or those where
condition gives cause for concern.
Photographs should be taken to illustrate the general appearance and condition of the
vessel. Specific attention should be paid to the hatch covers (if appropriate). Clearly
annotated photographs of defective areas or equipment should also be attached.
A written list of defects, crosschecked with the report, for maintenance or repair should be
given to the Owner or Master and countersigned, a copy left onboard and a copy should be
attached to the survey report. All defects and recommendations should, wherever possible,
be brought to the attention of the vessel's Master or other responsible representative of the
vessel's operators in order that the vessel may have the opportunity to rectify or repair
defects prior to the departure of the Surveyor. Serious defects or deficiencies should be
emphasised to the Master, or Owner’s representative.
All defects rectified and/or repaired to the satisfaction of the Surveyor may be deleted from
the defects list, but should be added to the additional comments section as having been
rectified.
At the completion of the final report the surveyor should clearly indicate whether he
considers the vessel to be safe and fit in all respects to undertake the intended venture.
Sections 1 to 16 should normally be completed for all vessels. Sections 17 onwards refer to
specialised vessels.
The report should ideally be submitted by email, in either MS Word or PDF format.
Additional photographs (with annotations where relevant) and scanned copies of ship’s
documents, may be submitted on CD/DVD or USB mini drive if file sizes are too large for
email transmission.
The completion of a Condition Survey in no way varies or prejudices the rights of the
Insurer, and the Insurer maintains the right to either withdraw a P&I quote or P&I cover, or
implement specific warranty terms at its discretion.
Page 4
The Owner’s paramount responsibility to ensure the safety and seaworthiness of the vessel
and crew, and its mandatory compliance with any statutory, Classification Society, Flag
State, or Port State requirements, is in no way derogated by anything said, seen or done by
the attending surveyor, or by the completion of a Condition Survey.
In no circumstance shall the Insurer be liable for the negligence or recklessness of any
surveyor which it appoints to carry out a Condition Survey.
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INDEX
Page
Summary .................................................................................................................................... 2
Conclusions ................................................................................................................................ 2
Guidance Notes to Surveyors .................................................................................................... 3
1
Vessel Particulars .............................................................................................................. 7
2
Certificates and Documents ............................................................................................. 8
3
Management .................................................................................................................. 10
4
Crew Particulars.............................................................................................................. 12
5
Navigation – Publications, Equipment, ECDIS ................................................................ 13
6
Communication Publications and Equipment ................................................................ 16
7
Accommodation ............................................................................................................. 17
8
Safety Equipment ........................................................................................................... 18
9
Fire Fighting Appliances.................................................................................................. 20
10
Hull and Deck Structures ................................................................................................ 22
11
Deck Machinery .............................................................................................................. 24
12
Cargoworthiness - Dry Cargo Vessels ............................................................................. 25
13
Engine Room Machinery ................................................................................................ 28
14
Pollution Prevention ....................................................................................................... 30
15
Conclusions ..................................................................................................................... 31
16
Vessel Defects................................................................................................................. 32
17
Passenger/RO - RO Vessels............................................................................................. 33
18
Container Vessels ........................................................................................................... 35
19
Refrigerated Cargo Vessels ............................................................................................. 36
20
Oil and Chemical Tankers and Barges ............................................................................ 37
21
Fish Receiving or Processing Vessels .............................................................................. 40
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1
Vessel Particulars
1.1
Name
1.2
Former Name(s)
1.3
Type of vessel
1.4
GT
1.5
Place & date of construction
1.6
Flag/Port of Registry
1.7
Official Number
1.8
Call Sign
1.9
Classification Society
1.10
Length
1.11
Breadth
1.12
Depth
1.13
Deadweight
1.14
TEU/Passengers
1.15
Main Engine
1.16
Master
1.17
Number of Hatches/holds
1.18
Date of next dry-dock/last dry dock
1.19
Date of last special survey/next special survey
1.20
Cargoes carried within last 12 months
1.21
Trading areas
1.22
Remarks – Please include a simple general arrangement diagram of the holds and
tanks.
Page 7
2
Certificates and Documents
Does the Master state that all statutory certificates, including annual surveys, are up to date
and valid?
Does the Master state that all Class certificates, including annual surveys, are up to date and
valid?
Are there any overdue Classification surveys according to the quarterly listing?
Are there any outstanding conditions of Class?
Are there any extensions of Class?
Are there any other outstanding Class matters?
Details of Class inspection of ballast tanks.
Please indicate whether the following documents are maintained on the vessel:
Other Certificates/Reports
Date & Place of Issue
2.1
Cargo Gear Five Year Report
2.2
Cargo Gear Annual Report
2.3
Minimum Safe Manning and Trading Limitations.
2.4
Certificate of Financial Responsibility
2.5
Civil Liability Certificate
2.6
CO2 Installation
Page 8
Expiry Date
2.7
Pharmacist’s/Chemist’s Certificate for medicines
2.8
Last three Port State Control reports, please attach list of defects
2.9
Any other relevant Certificates
Please indicate whether the following are maintained in the correct form on board the
vessel.
2.10
Loading Stability Manual approved by the Classification Society.
2.11
Grain Stability Manual approved by the Classification Society.
2.12
Cargo Securing Manual approved by the Classification Society.
2.13
Container Securing Manual approved by the Classification Society.
2.14
Capacity Plan
2.15
Dead-weight Scale
2.16
RPM/Speed Table
2.17
Manoeuvring Characteristics Manual
2.18
SOLAS Training Manual (Ch. III)
2.19
Solid Bulk Cargoes Code (IMO-260E)
Other Records.
2.20
Masters Night Orders with date of last entry
2.21
Oil Record Book with date of last entry
2.22
Daily Tank Sounding Book with date of last entry
2.23
Daily Bilge Sounding Book with date of last entry
2.24
Compass Error Book with date of last entry
2.25
Remarks
Page 9
3
Management
3.1
Is there a Company Operations Manual on board?
3.2
Is there a Company Safety Manual on board?
3.3
When did the Owner’s Superintendent last visit the vessel?
3.4
Is there a safety committee on board?
3.5
Are minutes sent to owners?
3.6
Is the vessel stability calculated regularly?
3.7
Are contingency plans ready to deal with major incidents? (SOPEP, fire, etc)
3.8
Are written instructions available for tank entry/bunker loading?
3.9
Do the crew wear appropriate protective equipment, such as safety harness, safety
shoes, eye protection, ear defenders, etc.?
3.10
Are the officers and crew familiar with standing orders and safety procedures?
3.11
Advise the procedures to train new crew members in safe working practices.
3.12
Advise the procedures to supervise crew members when working at heights, using
power tools, and when using lifting appliances.
3.13
Is there a permit to work system on board and is the system being used?
3.14
Is there a planned maintenance program in operation on deck, recording overhaul
dates and records of completed work? If so, is it Class approved?
3.15
Is there a planned maintenance scheme in operation in the engine room? If so is it
Class approved?
3.16
Are proper procedures in place for hot work?
3.17
Is electrical welding equipment in good condition?
3.18
Are spare gas bottles stowed apart in a well ventilated position outside the
accommodation and engine room?
3.19
Does the vessel comply with ISPS?
3.20
Does the vessel comply with SOLAS?
Page 10
3.21
Does the vessel comply with ISM?
ISM Document of Compliance
Issue date and place
Issuing Organisation
Last Annual Endorsement
Company name and address
Vessel type listed on certificate
3.22
Safety Management Certificate
Issue date and place
Date of expiry
Issuing Organisation
Intermediate Endorsement
3.23
Remarks
Page 11
4
Crew Particulars
4.1
Does the officer and crew compliment comply with minimum safe manning
certificate
Yes/No
4.2
What nationalities are the officers / crew?
4.3
What is the common language of vessel complement?
4.4
Remarks.
Page 12
5
Navigation – Publications, Equipment, ECDIS
Publications
Please indicate whether current editions of the following publications are maintained on the
vessel, where relevant the date of the last correction, and whether the publications are
regularly corrected, and the corrections kept up to date.
5.1
Are paper charts sufficient for trading areas?
5.2
Are paper charts regularly corrected?
5.3
What is the date of the last paper chart correction?
5.4
Is a Chart Correction Log maintained?
5.5
Date of last Notice to Mariners
5.6
Pilot Books/Sailing Directions, are they corrected and up to date?
5.7
Is the Nautical Almanac up to date?
5.8
Are the Tide Tables up to date and do they include the trading area?
5.9
Are the List of Lights up to date, corrected, and do they include the trading area?
5.10
Are all IMO Books carried on board?
5.11
International Code Book
5.12
International Collision Regulations
ECDIS
5.13
Is the vessel equipped with an electronic chart system?
5.14
If so, is it being used as the primary means of navigation?
5.15
Are electronic charts sufficient for trading areas?
5.16
Are electronic charts regularly updated?
5.17
What is the date of the last electronic chart update?
5.18
Is an electronic chart update log maintained?
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5.19
Are all navigating Officers certified in Flag State approved generic ECDIS training?
5.20
Have all navigating Officers undergone manufacturer approved training in the
operation of the specific ECDIS equipment and software utilised board the vessel?
5.21
Is an ECDIS training log maintained?
5.22
Are satisfactory ECDIS operating and passage planning procedures in place?
5.23
Remarks.
Equipment
Please indicate whether the following are on board the vessel and in good operating
condition. Please provide where applicable, last date of adjustment/calibration. If not on
board, please advise why not on board.
5.24
Gyro Compass
Yes/No
5.25
Gyro Compass Repeaters
Yes/No
5.26
Auto Pilot
Yes/No
5.27
Course Recorder
Yes/No
5.28
Radar No. 1
Yes/No
5.29
Radar No. 2
Yes/No
5.30
Radar Plotting Sheets
Yes/No
5.31
ARPA
Yes/No
5.32
VHF including SOLAS VHFs
Yes/No
5.33
Echo Sounder
Yes/No
5.34
Log Speed Indicator
Yes/No
5.35
SATNAV/GPS
Yes/No
5.36
Rudder Indicator
Yes/No
5.37
Revolution Indicator
Yes/No
Page 14
5.38
Navigation Lights
Yes/No
5.39
Standard Compass
Yes/No
5.40
Date of Adjustment of Compass
5.41
Chronometer
5.42
Date of last chronometer check
5.43
Radio Direction Finder
Yes/No
Yes/No
5.43.1 If no, then details of exemption certificate
5.43.2 Date of DF correction curve
5.44
Sextant
Yes/No
5.45
Sound signalling equipment
Yes/No
5.46
Manual fog signals, i.e. bell & gong
Yes/No
5.47
Signalling lamp
Yes/No
5.48
Signalling lights on mast
Yes/No
5.49
Signalling flags
Yes/No
5.50
Navtex
Yes/No
5.51
Main Engine Bridge Control
Yes/No
5.52
Bilge Alarms
Yes/No
5.53
Bridge pyrotechnics and expiry dates
Yes/No
5.54
Bridge organisation manual available?
Yes/No
5.55
Is a passage plan available?
Yes/No
5.56
Remarks
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6
Communication Publications and Equipment
6.1
Radio Log
Yes/No
6.2
List of Radio Signals
Yes/No
6.3
Main Radio
Yes/No
6.4
GMDSS
Yes/No
6.5
Emergency Transmitter/Receiver
Yes/No
6.6
Distress Frequency Watch Receiver
Yes/No
6.7
Auto Alarm
Yes/No
6.8
Emergency Batteries
Yes/No
6.9
Is all the equipment in working order
Yes/No
6.10
Remarks
Page 16
7
Accommodation
Please indicate the condition of the following areas and of the equipment maintained
therein:
7.1
Is the accommodation clean ?
7.2
Are windows and ports watertight ?
7.3
Is the electric system in apparent safe condition, without dangerous or temporary
wiring in crew cabins ?
7.4
Are ladders, stairways and alleyways safe without being slippery, or having loose
deck or stair coverings, or other defects ?
7.5
Are the galley and store rooms clean & tidy?
7.6
Is there any evidence of insect and/or rodent infestation?
7.7
Do the galley provision freezer doors operate from both sides, and are the alarms
working ?
7.8
Do the galley refrigerator and freezer compartments operate at correct
temperatures?
7.9
Is the galley fitted with fire extinguishers or a fixed system ?
7.10
Is the galley fitted with a safety fire extinguishing blanket ?
7.11
Is a sick bay or hospital fitted ?
7.12
Is the sick bay properly supplied ?
7.13
Are all medicines fully supplied and not past their expiry date ?
7.14
If vessel is not equipped with a sick bay, then indicate if proper required scale
medicines are on board.
7.15
Remarks
Page 17
8
Safety Equipment
Please indicate whether the following are in good operating condition, comply with SOLAS
regulations, and whether any require inspection within 12 months of survey date.
Equipment
Condition/Remarks
8.1
Lifeboats
Yes/ No
8.2
Lifeboat Equipment
Yes/No
8.3
Lifeboat Davits
Yes/No
8.4
Are lifeboat davit wire ropes certified ?
Yes/No
8.5
Lifeboat Pyrotechnics
Yes/No
8.6
Lifeboat Radio
Yes/No
8.7
Has lifeboat engine been started ?
Yes/No
8.8
Liferafts/Expiry date
Yes/No
8.9
Liferaft Hydrostatic Release/Expiry date
Yes/No
8.10
Lifebuoys
Yes/No
8.11
Lifejackets
Yes/No
8.12
Line Throwing Apparatus
Yes/No
8.13
Expiry date of apparatus
8.14
Gangway and Net
Yes/No
8.15
Pilot Ladder
Yes/No
8.16
Communications System
Yes/No
8.17
Deck and Gangway Lighting
Yes/No
8.18
Stress finder or Loadicator
Yes/No
8.19
Muster Lists in common language
Yes/No
8.20
Does the vessel have EPIRB ?
Yes/No
Page 18
8.21
Does the vessel comply with SOLAS regulations ?
Yes/No
8.22
Survival Suits
Yes/No
8.23
Safety Harnesses
Yes/No
8.24
Other Safety Equipment
Yes/No
8.25
Please record details of swinging out a lifeboat witnessed by the P&I condition
surveyor.
8.26
Was the swinging out satisfactory ?
8.27
Remarks
Page 19
9
Fire Fighting Appliances
Please indicate whether the following are in good operating order, meet safety
requirements of all relevant regulations, and whether any require inspection/testing within
12 months of survey date.
Condition/Remarks
9.1
Fixed Systems in Cargo Compartments
Yes/No
9.2
Fixed Systems in Engine Room
Yes/No
9.3
Fixed Systems in Accommodation
Yes/No
9.4
Fixed System in Paint Locker
Yes/No
9.5
Fire Lines and Hydrants
Yes/No
9.6
Fire Hoses and Nozzles
Yes/No
9.7
Foam System
Yes/No
9.8
Date of last foam analysis
9.9
Breathing Apparatus
Yes/No
9.10
Firemen's Outfit
Yes/No
9.11
International Shore Connection
Yes/No
9.12
Gas Detectors
Yes/No
9.13
Oxygen Meters
Yes/No
9.14
Portable Fire Extinguishers
Yes/No
9.15
Sand Buckets
Yes/No
9.16
Smoke Detectors
Yes/No
9.17
Emergency Boat and Fire Stations
Yes/No
9.18
Date of last Emergency Drill Procedures practised by all officers and crew of vessel.
9.19
How often are drills practised ?
9.20
Emergency Generator.
Yes/No
Page 20
9.21
Results of blackout test conducted by P&I condition surveyor.
9.22
Condition of emergency batteries.
9.23
Emergency Fire Pump
9.24
Results of testing emergency fire pump witnessed by P&I Condition Surveyor.
9.25
How long did it take to start pump ?
9.26
Was water pressure satisfactory ?
9.27
Remarks.
Yes/No
Page 21
10 Hull and Deck Structures
Please indicate the condition of the following and whether any remedial work is required
Items
Condition/Remarks
10.1
Superstructure, including Accommodation
10.2
Handrails, Bulwarks, Ladders
10.3
Main Deck including Decks Between Hatch Coamings
10.4
Fo'c'stle and Poop Decks
10.5
Accommodation Decks
10.6
Anchors, Cables, Stoppers
10.7
Mooring ropes and wires
10.8
Bitts, Fairleads
10.9
Ventilators, Vent and Filling Pipes
10.10 E.R. Vents
10.11 Closing Devices, Gauzes
10.12 Sounding Pipe Caps on Deck
10.13 Watertight openings - Doors, Ports
10.14 E.R. Skylights
10.15 Manholes on Deck
10.16 Deck lighting, Floodlights
10.17 Fore Peak Isolation Valve
10.18 Condition of Duct Keel
10.19 Condition of void spaces
10.20 It is important that the P&I Condition Surveyor must witness the overflowing of all
ballast tanks, and take photographs of the overflowing tanks. It is not sufficient to
Page 22
rely on reported Class tests. Please describe the results of overflowing the ballast
tanks.
10.21 Please describe fully the overflow test conducted by the P&I Condition Surveyor on
all ballast tanks.
10.22 If any tanks were not tested by the P&I Condition Surveyor please state why not. If
local water pollution regulations prohibit such tests, this must be listed as an
outstanding item for follow-up survey.
10.23 The P&I Condition Surveyor must himself internally inspect at least the fore peak
tank, two DB tanks, two top side tanks, and one void space, and take photographs of
the tank internals. If it is not possible to inspect the tanks internally, then the
surveyor should give the reasons here. Please describe the general internal
condition of the tanks inspected, and the condition of the coatings.
10.24 Condition of tank internal shell plating, bulkheads, and general wastage.
10.25 Condition of frames, beams, stringers inside the tanks.
10.26 Condition of anodes.
10.27 General condition of external shell plating viewed from jetty, or from main deck.
10.28 Dry-dock Inspection of Side and Bottom Plating if the vessel is in dry dock.
10.29 If the vessel is afloat, does the surveyor recommend a dry dock inspection ?
10.30 Remarks
Page 23
11 Deck Machinery
Condition/Remarks
11.1
Windlass and Bedplates
11.2
Winches and Bedplates
11.3
Hydraulics
11.4
Cranes: are SWL’s prominently displayed ?
11.5
Crane Swivel Bearing Certificates/Inspection
11.6
Derricks
11.7
Derrick Guys and fittings
11.8
Condition of mooring ropes
11.9
Other
11.10 Remarks
Page 24
12 Cargoworthiness - Dry Cargo Vessels
Please indicate condition of the following and whether any remedial work is required.
Holds
Condition/Remarks
12.1
Tank Tops and Ceiling
12.2
Tank Top Manholes/Covers
12.3
Bilges and Suctions
12.4
Results of bilge suction test conducted by P&I Condition Surveyor.
12.5
Inspection of Bilge Non-Return Valves (if in hold)
12.6
Air and Sounding Pipes. If fitted, is protection in place ?
12.7
Platforms and guard-rails
12.8
Spar Ceiling
12.9
Internal Shell Plating and Frames
12.10 Bulkheads
12.11 Ladders and Stanchions
12.12 Are there any fractures around the hold access hatches ?
12.13 Are the access hatches watertight ?
12.14 Are locking pins present on the access hatches ?
12.15 Tween Deck Hatch Covers
12.16 Condition of Internal Hatch Coamings
12.17 Is there any rust streaking on the hatch coamings indicating water ingress through
the hatch covers ?
12.18 Internal hold lighting
12.19 Portable hold lighting
Page 25
12.20 Description of hold ventilation system
12.21 Results of testing hold fans.
12.22 Results of testing hold ventilator fire dampers
12.23 Results of inspecting watertightness of ventilator closing devices. If necessary
closing devices can be hose tested.
12.24 Remarks
Hatch Covers
Condition/Remarks
12.25 Type of Hatch Covers
12.26 Compression Bars
12.27 Wheel Trackways
12.28 Main Cover or Section Wheels
12.29 Side Pulley or Balance Wheels and Supporting Brackets.
12.30 Chains
12.31 Side Cleats
12.32 Drain Channels
12.33 Condition of Steel Pontoons/Sections/Covers, with a description of pitting or steel
wastage, particularly on cross joints.
12.34 Cross Joints
12.35 Cross joint wedges
12.36 Is there evidence of sealing tape or expanding foam filler being used ?
12.37 Rubber seals
12.38 Depth of permanent hatch cover rubber compression (sett), or inset
12.39 Rubber seal retaining channels, and amount of scale or wastage
12.40 External Coamings
12.41 Coaming drain non-return valves
Page 26
12.42 Tarpaulins: how many, condition? Are there spare wedges and battens; and their
condition?
12.43 Before Hose or Ultrasonic test, the P&I surveyor should witness the hatch covers
being closed and report on the safety of the closing procedure, for example whether
the crew have to swing on the hatch chains to assist the closing operation.
12.44 After closing and securing the hatch covers, the surveyor should enter the holds to
see if any daylight is entering through the hatch covers. He should then report the
results of the Daylight Test in this section. If daylight is seen through any particular
hatch cover, then it is not necessary to test that hatch cover.
12.45 Results of hatch cover Hose or Ultrasonic Test conducted by the P&I Condition
Surveyor. To be signed by Master/Representative, and a copy left onboard.
12.46 It is not sufficient to accept reported Class hatch cover test results. Subject to
successful daylight test, all hatch covers must be hose or ultrasonic tested by the P&I
Condition Surveyor. If this is not possible, then the surveyor should state why the
test was not undertaken.
12.47 For hose test, a jet of water at pressure of at least 0.2N/mm² and distance no more
than 1.5 metres should be applied directly on to the joints. Where a joint is recessed
and the hose jet cannot be applied directly, the recess drain holes should be plugged
to allow a head of water to build up. In practice this may require that all cross joints
be plugged at both ends for testing. Any water ingress should be reported, even if
the ingress is only minor drips.
12.48 Remarks
Page 27
13 Engine Room Machinery
Please indicate the condition of the following and whether any remedial work is required.
Condition/Remarks
13.1
Main Engine
13.2
Main Boiler
13.3
Auxiliary Boiler
13.4
Switchboard
13.5
Generators
13.6
Ballast and Bilge Systems/Pumps
13.7
Sea Inlet and Discharge Valves
13.8
Steering Gear
13.9
Results of crew demonstration to the P&I surveyor of operating the Emergency
Steering Equipment
13.10 Date of last routine testing before the attendance of the Surveyor
13.11 Condition of steering flat
13.12 Test results of ER Remote Emergency Stops, remote quick closing valves and Closing
Devices, confirm closing devices are not wedged/jammed open.
13.13 Oily Water Separator/Slop Tank
13.14 Shaft Tunnel
13.15 Domestic Reefer Plant
13.16 Sewage Tank
13.17 U.S.C.G. Sanitation Equipment
13.18 Propeller and Rudder (if in dry-dock)
13.19 Cleanliness and safety of engine room
13.20 Engine room lighting
Page 28
13.21 Emergency Escapes
13.22 Engine room ventilation
13.23 Condition of Machinery Safety Guards, are sounding pipes self closing cocks and caps
in place?
13.24 Are UMS systems in good condition?
13.25 Results of inspection of at least one Cargo Hold Bilge Non-Return Valve if in Engine
Room.
13.26 Records of luboil analysis. Records of fuel oil analysis.
13.27 Emergency escapes signed and clear
13.28 Testing of alarms and shutdowns
13.29 Remarks
Page 29
14 Pollution Prevention
14.1
Have standing orders for bunkering operations been prepared and are they
prominently displayed ?
14.2
Is there an on-board pollution emergency response plan ?
14.3
Has the plan been approved by the relevant authorities ?
14.4
Are there sufficient dispersants on board as listed in the SOPEP manual ?
14.5
Is there sufficient absorbent material on board ?
14.6
Are dispersants and absorbent materials kept easily to hand in a ready use locker ?
14.7
Are there sufficient plugs for the scuppers ?
14.8
Are the bunker manifolds in good condition? Is there a pressure gauge fitted and is it
operational ?
14.9
Are the bunker manifold and vent pipe savealls in good condition ?
14.10 What type of bunker gauging is fitted ?
14.11 Is the bunker gauging system working properly ?
14.12 Are there any fuel or lube oil leaks in the engine room ?
14.13 Is the oily water separator working ?
14.14 Are the ship's engineers familiar with the proper working of the separator ?
14.15 Is the separator alarm and solenoid working ?
14.16 Are the separator instructions prominently displayed ?
14.17 Are valves labelled as to their use, and pipe-work colour coded ?
14.18 Remarks
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15 Conclusions
What is the surveyor's overall opinion on :15.1
The vessel's cargo-worthiness and general condition.
15.2
The state of maintenance of the vessel.
15.3
The competence of officers and crew in relation to the safe operation of the vessel in
a scale of 1 (poor) to 10 (excellent).
15.4
Once all items on the defect list have been dealt with, is it the opinion of the
surveyor that the vessel will be safe and fit in all respects to trade and undertake the
intended venture for the next 12 months ?
15.5
Surveyor's Further Remarks
Surveyor
Company
Port
Date
Page 31
16 Vessel Defects
Please list below, (and on a continuation sheet if necessary) all defects and
recommendations with regard to the repairs to be carried out. Please indicate whether or
not recommendations require immediate attention. Please also cross reference all defects
with the reference number in the Condition Survey Report. Annotated photographs of
defective areas, together with general photographs showing the overall condition and
design of the vessel, should accompany this report.
All defects and recommendations should, wherever possible, be brought to the attention of
the vessel's Master or other responsible representative of the vessel's owners/managers in
order that the vessel may have the opportunity to rectify or repair defects prior to the
departure of the Surveyor. Defects rectified and/or repaired to the satisfaction of the
Surveyor may be deleted from the defects list, but an entry made in the additional
comments section detailing the defect before rectification.
Report Ref. No.
Defect
Recommendation
Page 32
17 Passenger/RO - RO Vessels
17.1
Type of vessel
17.2
Passenger Ship Safety Certificate
17.3
Number of passengers carried
17.4
Trading area
17.5
Condition of the public rooms
17.6
Condition of passenger cabins
17.7
Can cabin doors be opened from the inside without a key ?
17.8
Are thresholds and tops of doors marked ?
17.9
Are deck coverings in good condition, with non-slip coverings where appropriate ?
17.10 Condition of watertight doors
17.11 Condition of fire doors
17.12 Condition of passenger galley
17.13 Condition of food handling areas
17.14 Condition of electrical wiring in public rooms and passenger cabins
17.15 Are wires protected by cable casing in passenger accessible areas ?
17.16 Is the public address system in satisfactory condition?
17.17 Is the passenger list properly maintained with details about gender, age and disabled
persons?
Yes/No
17.18 Are escape routes properly marked ?
Yes/No
17.19 Are safety instructions prominently posted ?
Yes/No
17.20 Are safety drills held? If so when - ie prior to departure?
Yes/No
17.21 Is a fast rescue boat provided and the crew trained accordingly?
17.22 Does an Authority regularly inspect health and sanitary conditions onboard?
17.23 Cargo Securing Equipment (please indicate type)
Page 33
Yes/No
17.24 Vessel's Securing Points
Yes/No
17.25 Loading Ramps
Yes/No
17.26 Portable Cardecks/Ramps
Yes/No
17.27 Deck Ventilation Fans
Yes/No
17.28 Vehicle Decks
Yes/No
17.29 Lifts/elevators and certificates
Yes/No
17.30 Door Sealing Arrangement
Yes/No
17.31 Is there a system in place for preventing passengers access to vehicle decks while at
sea?
Yes/No
17.32 Condition of Bow visors/doors
17.33 Condition of Stern/Side Doors
17.34 Door Open Alarms/Indicators
Yes/No
17.35 Door closed before sailing reporting arrangements ?
17.36 Type of fire detection equipment
17.37 Type of fire fighting equipment
17.38 Watertight integrity of the stabiliser spaces
17.39 Remarks
NOTE: SAFETY AUDITS OF PASSENGER VESSELS
Requires a review of the vessel’s safety procedures and should cover the ability of the
vessel's crew to respond to an emergency situation.
It should incorporate subjects such as passenger safety information, clarity of signs for
muster stations, evacuation routes and life jacket location.
The effectiveness of the fire detection system should be tested as well as procedures for
ventilation, flooding control and passenger evacuation.
The crew should be questioned regarding their knowledge and understanding of their duties
in an emergency together with the company procedures for emergency situations.
Whilst this is not a safety equipment survey, random inspections and testing of safety
equipment should be included in this survey, and records of safety equipment maintenance
and safety drills reviewed.
Page 34
18
Container Vessels
18.1
Please state whether the vessel was purpose built solely for the carriage of
containers:
Yes/No
18.2
Please state whether the vessel, being a multi-purpose vessel is partly purpose built
for the carriage of containers.
Yes/No
18.3
Please state whether the vessel has been adapted for the carriage of containers
under and/or on deck.
Yes/No
18.4
Please state the number of containers which the vessel is designed to carry.
Under deck
No. of Units
Dimension of Units
On Deck
No. of Units
Dimension of Units
18.5
Please state type and condition of cell guides
18.6
On Deck
18.7
Under deck
18.8
Please state whether lashing equipment and container security are in satisfactory
condition.
18.9
On Deck
18.10 Under deck
18.11 The surveyor should inspect the builders plan for the carriage of containers and
comment on any changes or deficiencies found during survey.
18.12 Please describe the lashing system both on and under deck.
18.13 Is the lashing manual Class approved ?
18.14 Please indicate whether refrigerated container connections are in satisfactory
condition.
18.15 Please indicate whether the ventilation system is satisfactory for both cargo hold and
con-air containers.
18.16 Remarks.
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19 Refrigerated Cargo Vessels
Please indicate whether the following are in satisfactory operating condition
Condition/Remarks
19.1
Refrigeration Machinery
19.2
Fan Rooms
19.3
Air Refreshing System
19.4
Calibration Devices
19.5
Remote Thermometers
19.6
Manual Thermometers
19.7
Proper records
19.8
Ventilation System
19.9
Insulation of Holds
19.10 Deck Gratings
19.11 CO2 Measuring Equipment
19.12 Oxygen Measuring Equipment
19.13 Reserve Refrigerating Gas
19.14 Reserve Chemicals
19.15 Other Equipment
19.16 Remarks
Page 36
20 Oil and Chemical Tankers and Barges
Please indicate the condition of the following and whether any remedial work is required.
A)
Tanks
20.1
Tank Tops
20.2
Pipelines and date of last test
20.3
Heating coils and date of last test
20.4
Platforms and Guard-rails
20.5
Ladders
20.6
Cargo Tank Coatings
20.7
Double Bottoms
20.8
Side Tanks
20.9
Valves
Condition/Remarks
20.10 Tank Cleaning System
20.11 Insulation
20.12 Vents
(B)
Pumproom
20.13 Pumps
20.14 Emergency stops
20.15 Fans
20.16 Lighting
20.17 Bilges
20.18 Valves
20.19 Ladders/Lifts
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(C)
Deck
20.20 Manifold
20.21 Pipe System and Valves
20.22 Gaslines and P/V Valves
20.23 Flame arrestors
20.24 Loadicator/Stress Finder
20.25 Cargo Tank Gauges
20.26 Ullaging Equipment/Alarm System
20.27 Tank Lids and Seals and Opening Devices
20.28 Ullage Ports
20.29 Butterworth Plates
20.30 Butterworth Hoses including electrical continuity and bonding test
(D)
Inert Gas System
20.31 Is system fitted, and is a log kept?
20.32 Condition including alarms, trips and instruments
20.33 Approved Inert Gas Manual
20.34 Pressure and oxygen recorders
20.35 Oxygen content of delivered inert gas
20.36 Deck Seal
20.37 Velocity vents/mast risers, vent stacks
20.38 Remarks
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(E)
Crude Oil Washing Equipment
20.39 Is a COW system fitted ?
20.40 Does the system comply with MARPOL requirements?
20.41 Is an operational log of COW operations kept ?
20.42 Is the system in good condition ?
20.43 Has the system been pressure tested ?
20.44 Is an approved manual on board ?
20.45 Is COW used ?
20.46 If so has the IMO checklist been completed ?
20.47 Are oxygen readings taken of cargo tanks by portable meter before starting COW
operations ?
20.48 Are hydrant type connections to the COW system isolated or blanked off?
20.49 Oily Water Separator
20.50 Remarks
Page 39
21 Fish Receiving or Processing Vessels
*** These questions are in addition to Section 19 on refrigerated cargo vessels which must
also be completed for Fish Receiving or Processing Vessels
21.1
Yokohama Fenders
21.2
Procedures for berthing transhipping vessels
21.3
Weather monitoring procedures
21.4
Cargo slings
21.5
Mooring arrangements
21.6
Engine on Standby ?
21.7
Non slip decks
21.8
Hatch cover arrangements
21.9
Deck working area lighting arrangements
21.10 Factory Deck
21.11 Are Stability Calculations regularly undertaken ?
21.12 Is a stability log maintained ?
21.13 Remarks
Page 40