AGENDA
Overview of Use and Purpose
 Overview of Security
 Login Instructions
 Walk-through of Application Functionality
 Wrap-Up and Q&A
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USE AND PURPOSE
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What is Online Grading?
It is a web application that facilitates the collection of final
grades, class and student specific comments, and the
electronic submission of those grades to the Registrar’s
Office.
 Standardizes the process of grade submission, and reduces
inefficiencies and costs by automating and streamlining a
pervious manual paper process.
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Who uses Online Grading?
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Beginning with the 2009-2010 academic year, all M1 and M2
courses will be required to use Online Grading as the
medium for submitting final grades to the Registrar’s Office.
SECURITY OVERVIEW
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Requirements:
User must have a valid MCWCORP network account
 User must have a valid OASIS account
 User must use a Windows PC with Internet Explorer 7.0 on the
MCW IS Collaborative network.
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If above is not possible, user can alternatively use Citrix
Roles and permissions are used to control access to
add/view/edit courses
Course Coordinator: can add courses, edit courses’ & students’ data
 Course Director: same as above, plus edit submission permission
 Submission Permission: can submit final grades to the Registrar’s
Office
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Automatic logout after 10 minutes of inactivity
LOGIN INSTRUCTIONS

Open Internet Explorer 7.0 and go to the URL:

Test Environment
http://starstest.acad.mcw.edu/StudentGradesPortal/
Click [Sign In] link
 Login should be transparent, but in case you get a
prompt, enter “MCWCORP\username” and your
network password.
 Course List page will load if successful, otherwise an
error page will be displayed.
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COURSE LIST PAGE
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Displays courses which you have access to and have
been set up in Online Grading
Created by Educational Services using Test Scoring
 Created by you using Online Grading
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Ability to manually add course
Click
button to view list of courses which can be
added to Online Grading.
 Refer to Cheat Sheet for further guidance

Ability to sort and filter list
 View course by clicking on its name

Hands-on: Course List Page
COURSE DETAILS PAGE
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Page broken into sections, aka boxes
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Click
for help related to that specific box
Locks and edit restrictions
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Only one user can edit a course at a time
If a course is locked, others can still open a read-only view and print
reports
Courses are locked upon loading the details page, and unlocked
when navigating away from that page.
Contact Academic Affairs Support to clean up errant locks
Lock information displayed in Page Actions box
COURSE DETAILS PAGE
LEFT COLUMN BOXES
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Course Details
Course Access
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Course Comments
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Displays who can view the course
Displays which users have the submission permission
Delegate the submission permission by clicking the icon (Course
Directors)
Allows for a standard comment to be added to every student’s comment
on their grade sheet
Spell check by clicking on the icon, make bigger by clicking icon.
Grade Distribution
Grade Scale

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Displays the course grade scale, if configured
Edit grade scale by clicking on the
icon (Online Grading created
courses only)

Choose scale type and enter cut points in the four editable boxes
Hands-on: Left Column Boxes
PENDING CHANGES BOX
Pending Changes box tracks unsaved changes
 Click Save
icon to save changes permanently
 Click Cancel
icon to discard changes and reset the page
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A confirmation prompt is displayed before discarding changes
Save & Cancel icons are disabled until a change has been
made, at which point they are enabled
 A confirmation prompt is displayed if you navigate away from
page with pending changes
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STUDENT ROSTER BOX
Displays the course roster, sorted by last name
 Roster can be sorted by clicking the desired column header
 Roster can be filtered by selecting desired radio button from the
list
 View student specific details by clicking on the desired student’s
row in the list
 Select one or more students for a batch process by checking the
checkbox next to their name
 A lock
icon is displayed next to students who have had their
grade submitted to the Registrar’s Office
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Hands-on: Student Roster Box
STUDENT DETAILS BOX
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Displays information for the currently selected student from the
roster
Displays picture, if available
 Displays percent and standard score
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If value is empty, it is editable for Test Scoring created courses.
 Values are always editable for Online Grading created courses.
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Displays Calculated Grade
Value derived from Educational Services’ calculations for Test Scoring created
courses.
 Value derived from import file for Online Grading created courses.
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Adjusted Grade drop down allows tracking grade adjustments
Example uses for this field are student contested grade, student deserves
higher grade, or calculated grade is missing (empty)
 Note: you can only adjust grade upward.
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STUDENT DETAILS BOX
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Displays information for the currently selected student from the
roster
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Student Comments text area
Comments are required for any student with a LP, F, I or adjusted grade
 Spell check by clicking on the
icon, make bigger by clicking icon.
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Details about who submitted the final are displayed, if applicable
Email
Icon
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Opens Outlook with the student’s email populated in the to address
Hands-on: Student Details Box
MISSING INFORMATION BOX
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Missing Information box displays list of students who need
further details entered before their grade can be submitted to
the Registrar’s Office
 Grades are required for all medical students
 Comments required for students with a LP, F, I or adjusted
grade
 List
is dynamically updated after every change to a
student grade or comment
 An error dialog is displayed if you try to submit a
grade for a student with missing information.
Hands-on: Missing Information Box
PAGE ACTIONS BOX
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Displays a list of actions that can be taken on the course
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Save pending changes
Discard pending changes
Import course data
Submit final grades
Manage default comments
Manage course sections
Print reports
IMPORT COURSE DATA
Refer to Cheat Sheet
DEFAULT COURSE COMMENTS
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Default Course Comments provide a way to add a standard
comment to every student who has a particular grade.
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You can specify a different comment for each grade level
Possible uses:
You use a default comment for each grade level
 You mostly use a default comment for each grade level—use default
comments as a starting point.
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Things to Remember:
Each grade level has its own comment
You must apply the default comment to the grade level in order for it to
appear in the students’ comment.
 If a student has an existing comment, you will be prompted to skip,
overwrite or append the default comment.
 When you apply the default comment, it is added to the student’s
individual comment field. If you later change the default comment, the
associated students’ comments will not reflect the change—you will
need to re-apply and either overwrite or append the updated
comment.
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GROUP INSTRUCTORS
Only applicable to courses which have sections
configured by Educational Services.
 Section information displayed under Student Details box
for each student
 Click the Group Instructors
icon to edit the name of
the section or the name of the section’s instructor.
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SUBMIT FINAL GRADES
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Select one or more students to submit grades
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Submit all at once or in batches
Recommended to submit Academic Standing grades first and separately
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Click the Submit
icon
Enter your network password
Lock
icon appears next to students who have had their grade submitted
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Things to Remember:
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You need to have the submission permission in order to click the submit button.
You can only submit grades for students who are not missing any information.
You can not resubmit grades at this time in Online Grading. You will still use
paper grade sheets for the revised/remediated grade process.
 Once a student’s grade has been submitted, you can no longer edit any of their
data (comment, scores, etc.)
 Once all student grades have been submitted, you can no longer edit any of the
course and student data.
 For grades submitted on behalf of a Course Director, the electronic signature will
appear as “Course Directors’ Name / Initials of Delegate” on the grade sheets.
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Hands-on: Submitting Final Grades
REPORTS
Click the Reports
icon
 Ability to generate:
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Class Distribution Report
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For all students in course
Grade Sheet Report
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For only the selected students
Can create reports at any time, regardless of edit locks
or status of grade submission.
 Hard-copy grade sheets are no longer required to be
sent to the Registrar’s Office. You must now submit
grades electronically for all students.
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WRAP-UP AND Q&A
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Practice:
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Loading a course
Editing student grades & comments
Importing grade, scores, and/or comments
Submitting final grades
Printing reports
If you have a question, do not hesitate to ask!
 If you have feedback or suggestions for improving the
application, please let us know.
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