Job Description
Post Title:
School Business Manager
Salary:
£30,739 to £37,132 (pro rata)
Responsible to:
Headteacher
Hours of Work:
37 hours per week, term time plus 2 weeks
Key responsibilities
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To set up and maintain systems, procedures and routines to ensure that the school
budget is managed efficiently.
To ensure requirements and deadlines required by TKAT are met
To ensure best value in purchasing services for the school.
To manage, develop and deploy the administrative and premises staff.
To liaise with TKAT central office in matters relating to personnel, audit regulations,
finance and statistical returns.
To be responsible for the premises management of the school.
To be responsible for HR matters relating to all staff.
To be responsible for Health and Safety matters regarding the school premises.
To be part of the Leadership Team.
Key accountabilities
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Ensuring the smooth-running of all administrative processes.
To be responsible for the development and management of the school accounting
function, ensuring its efficient operation according to agreed procedures and to
review and develop those procedures as necessary.
To provide financial information for the development of the short and long term
school budgets, providing advice for the Headteacher and Governors on the setting
of the school budget.
To prepare the annual school budget and amend/update during the year as required
Report regularly to the Headteacher giving comprehensive variance analysis and
accurate year end forecasting.
To attend Governors’ sub-committee meetings as required.
To be responsible for the preparation of all school accounts for audit and liaise with
the TKAT Finance team or auditors as appropriate.
To develop and monitor all accounting procedures and resolve any problems
i) The ordering, processing and payment for all goods and services
provided to the school.
ii) The operation of all bank accounts, ensuring that full reconciliation is
undertaken at least once per month.
iii) Maintain an inventory of assets.
iv) Preparation of invoices and collection of fees, taking action when
necessary to recover bad debts.
v) Meet the deadlines set by the TKAT Finance team
To be responsible for financial returns to TKAT including the GAG summary Report.
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To manage the financial aspects of the letting of the school premises.
To maintain salary information.
To provide finance procedures, advice and support for the Leadership Team, Heads
of Department and teaching staff.
To be responsible for school insurance policies; handling any claims that arise.
To negotiate, manage and monitor contracts, tenders and agreements for the
provision of support services.
To generate income for the school.
To develop and manage the administrative function including school reception,
records, reprographics, word-processing, and desktop publishing. To have an
overview of the quality of printed material produced for internal and external use.
To be responsible for HR matters relating to all staff.
i)
Provide support, advice and guidance on changes to staffing structures,
recruitment, pay, job evaluation and terms and conditions of employment .
ii)
maintain confidential staff records
iii)
Advise staff regarding salaries, expenses, sickness and maternity procedures
and relevant HR policies.
iv)
Maintain the Single Central Register.
To be responsible for all matters relating to the school premises including
management of premises staff
To be responsible for Health and Safety matters regarding the school premises.
Any other duties as may reasonably be required from time to time, commensurate with
grade and/or level of responsibility of the post.
PERSON SPECIFICATION
Essential
Education to degree level or
equivalent work experience
Qualifications and
Professional Membership
Profession
al Experience
Personal Qualities
Proven budgetary expertise and
financial acumen.
Successful senior management
experience, to include strategic
planning, administration, financial
management and project control.
People management skills, the
ability to delegate / negotiate,
emotional intelligence.
Competency of IT systems and
MS Office.
Resilience, ability to problem
solve and positive outlook
Desirable
Relevant professional qualifications
(e.g CSBM, accountancy, business
management, estates management
qualifications or similar).
Membership of relevant professional
bodies.
Awareness and understanding of
health and safety.
Procurement experience and
resource management.
Experience of working in educational
institutions.