Welcome
Graduate
Students
2015-2016
About Team 2
What is Team 2?
The Engineering Research Support Organization
(ERSO) functions as a central hub, providing research
administration support to all research centers, departments,
and affiliated ORUs in the UC Berkeley College of
Engineering. We recently joined Campus Shared Services
and became Team 2, so you may hear us referred to as
both names.
Online GSR Appointment
Process
● G
—SR requests appointment using the online
appointment request system
● O
—ne business day later the PI can review request and
approves or denies
● O
—nce PI Approves GSR will receive email notifying
him/her if further action is needed. If you are a new
hire, or have had even a 1 day break in service between
appointments, you will need to come in to complete
hiring paperwork
●—
Once the GSR appointment has been entered into the
HCM system, all parties are noticed
How to Request Your
Appointment
Go to:
www.erso.berkeley.edu
GSR Requests
Appointment Online
Review your Request,
Agree & Submit
Print Your Confirmation Page and
Keep For Your Records
CORRECTIONS/REVISIONS
●—
Corrections/Revisions can be made to GSR
appointment requests.
●—
If you made an entry error in your request and need
a correction/revision, and you have not received an
email with your appointment information that says
you have been “Hired,” you should contact ERSO
HR at: ersohrops@erso.berkeley.edu
●—
If you have received a “Hired” notice and you
believe there is an error, please contact ERSO HR
Operations immediately.
CalNet Directory
●—
Update
your email address in the CalNet
Directory!!
o This is the email address ERSO uses for
all employment and payroll
communications.
o We may need to contact you with
questions .
For International Students only:
Complete your GLACIER record
●—
GLACIER is a secure, web based non-resident alien tax
compliance system
●—
GLACIER is available 24 hours a day from any
computer that has internet access
●—
GLACIER helps determine your
o Tax residency
o—
Withholding rates
o—
Income tax treaty eligibility
GSR Pay Rate by
Academic Department
●—
Each Academic Department within the COE determines
the GSR salary of their students.
●—
Step & Percentage determined by Academic
department
●—
Based on progression in degree program (ie Passed
Qualifying Exam, Advanced to Candidacy)
●—
Some departments restrict percentage you may work
including summer (eg Physics % remains same
including summer)
Fee Remission Hierarchy
UC Berkeley Child Care
Reimbursement Program
for GSRs
—his program is for student parents with non-school
T
age children. To be eligible, graduate students must
have at least a 25% or greater GSR appointment
during the semester or summer session. The grant will
reimburse up to $900 in childcare costs per semester,
or up to $600 during the summer. More information
can be found at:
http://grad.berkeley.edu/financial/student_family.shtml.
Frequently Asked Questions
When will my fees be paid?
—
—ees are usually paid within 10 business days of your appointment being processed. If
F
your fees have not been paid after 10 business days contact
ersohrops@erso.berkeley.edu as there may be an issue with your appointment.
What is Filing Fee?
—
—iling fee is a reduced fee for graduate students who are advanced to candidacy, are
F
eligible to register, and who have completed all requirements for the degree except for
filing the master's thesis or doctoral dissertation, or taking the final exam. You are not
eligible for a GSR appointment or any fee remission when you are on filing fee.
When can I come in to be hired?
—
—lease come to 199M Cory Hall for one of our mass hirings listed in the handout. If you
P
are not able to attend a mass hiring session please come to our office M-F, 8:30 am 11:30 am to complete your GSR paperwork. Please bring documents to complete your I9 with you. Most commonly used documents are either your passport, or your drivers
license and social security card. If you are on a visa you should also bring your work
authorization, which is usually an I-20 for students.
Frequently Asked Questions
What happens if I end my GSR appointment before the end of the semester?
—alk to HR before making the decision to end your GSR appointment because it will
T
have ramifications with your fee remission. You must hold your GSR appointment
for the full semester in order to be eligible for fee remission, this includes if you
graduate early.
What is the GSR/GSI combo?
—
—he goal of the EECS Department is to equalize the amount of funding doctoral
T
students receive over the course of their doctoral study. Because the GSI salary is
slightly lower than the GSR salary and departmental fellowship stipend, the
department will supplement GSIs. If you are on a visa this will be processed as a
stipend through DSAS as you are not allowed to work over 50% time during the
school year. If you are not on a visa you should request a GSR appointment the
semester you are a GSI for a small percentage.
I submitted my GSR request, why can’t my PI see it?
—
—here is a 1 full business day delay meaning that if you submit your request Friday, he or
T
she won’t be able to see and approve your request until Tuesday.
GSI and Reader Hiring
-GSI’s and Readers are appointed by the academic
department.
-Once a GSI or Reader accepts the offer made by their
academic department CSS Team 2/ERSO is notified
-We review the information and will contact you to
complete hiring paperwork if needed
-If you know that you will hold a GSI or Reader
appointment this Fall and that you did not work during
the Summer please attend one of our mass hiring sessions
listed on the handout.
QUESTIONS??
Team 2 / ERSO
Business & Financial
Services
ersointranet@erso.berkeley.edu
ersopurchasing@erso.berkeley.edu
ersotravelhelp@erso.berkeley.edu
Business & Financial Services (B&FS)
Support
Purchasing / Reimbursements
o Ordering, payment for goods and services
o Delivery to office
o Reimbursement for supplies you’ve
purchased on UCB business
Travel & Entertainment Payments
o Reimburse Travel on UC Business
o Pay for Business Events / Food / Venue
Business & Financial Services (B&FS)
Systems
BearBuy
o Purchases & Supply Reimbursements
o “Shopping Cart” type interface
Intranet
o Travel Payment Requests
 airfare, hotel, rental car, travel insurance
o Entertainment Payments / Reimbursements
 Food, venue, events
Connexxus
o Prepay Airfare
o Reserve Hotel, Rental Car at Discounted
UC Rates
Business & Financial Services (B&FS)
Resources
Team 2 / ERSO Website erso.berkeley.edu
o Contacts for B&FS Units
Phone and in-person assistance
o Tools & Services
 References, forms
o BearBuy & Intranet System Training
 Quick Guides & Training Videos
 Links to Central Campus resources

Central Campus
o BearBuy Helpdesk & Training Resources
Business & Financial Services (B&FS)
Contact
Us
Purchasing / Reimbursements
www.erso.berkeley.edu
ersointranet@erso.berkeley.edu
ersopurchasing@erso.berkeley.ed
u
ersotravelhelp@erso.berkeley.edu