Attachment 29 - Council of the District of Columbia

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Attachment 29
Name
Description
CFO$olve Reporting Platform
Contains all the General Ledger and
Accounting system financial transactions,
Purchase Order information, HR Position
information, Employee Position and
Payroll information
CIP transactions
Cost Driver Data
Age in
Years
Upgrades?
Public Access?
4
Will be modified
to support the
SOAR
replacement
system, DCSRP
Not available to public
Contains financial information for the
Construction in Progress for CAFR
4
May be sunset
due to DCSRP
Not available to public
Analysis data for per unit cost for various
expenses
4
Property Tax Sale Reports
Real Estate Properties Payment and Tax
Sale information
2
Agency Operational Dashboard
Contains Purchase Order, Invoices and
Requisitions information, Operating
budget and expenses
4
CFOInfo Dashboard
Contains the Proposed Budget for next
fiscal year, approved budget for Current
year and actual budget for the last 2
years. Also contains the 4 years of data
for Special Purpose Revenue and Federal
Grants budgets
3
Not available to public
Most likely will be
replaced due to
MRPTS
Will be modified
to support the
SOAR
replacement
system, DCSRP
Will be modified
to support the
SOAR
replacement
system, DCSRP
and the budget
management
system, BMAPS
Available to public for
read only access
Not available to public
Available to public for
read only access
Attachment 29
Will be modified
to support the
SOAR
replacement
system, DCSRP
and the budget
management
system, BMAPS
Budget Reprogramming Automatic
Management System (BRAMS)
Contains Budget reprogramming
Transactions
3
Electronic Memorandum Of
Understanding (eMOU)
Contains MOU Applications
2
Not available to public
OCFO Sharepoint Web application
Portal for OCFO Agencies.
Contains agency specified information
used in collaboration
4
Not available to public
SOAR Financial Accounting System
Contains District financial accounting
transactions including General Ledger,
Projects, Grants, Budgets, Fixed Assets,
Purchase Order and Invoices
Not available to public
13
To be replaced by
DCSRP
Not available to public
Pensioners Automated Payroll (PAPS)
Contains payroll information for DC
annuitants
30+
Project underway
to convert to
PeopleSoft
Not available to public
Account Reconciliation Processing
System (ARP)
Contains Check Issues and their paid,
voided, cancelled status
30+
To be replaced by
DCSRP
Not available to public
Comprehensive Automated Personnel
and Payroll (CAPPS)
Contains historical payroll information
for DCPS employees prior to PeopleSoft.
15+
To be sunset
Not available to public
Unified Payroll Personnel System
Contains historical payroll information
for non- CPS employees prior to
PeopleSoft.
30+
To be sunset
Not available to public
Attachment 29
Inovah
Debt Manager
Contains point of sale cash/check/credit
card payments
Contains outstanding Debts/Fees for DC
Unclaimed Property
Contains unclaimed property
information
Budget Formulation Application (BFA)
Budget and FTE information for budget
year
9
To be replaced by
BMAPS
Not available to public
Grants Management
Grants information used for budgeting
9
To be replaced by
BMAPS
Not available to public
Project Management System
Project detail information used for
budgeting
9
To be replaced by
BMAPS
Not available to public
Expenditure planning for the fiscal year
9
To be replaced by
BMAPS
Not available to public
12+
To be replaced by
MRPTS
Cannot be granted public
access, contains sensitive
taxpayer data
13+
To be replaced by
MRPTS
Cannot be granted public
access, contains sensitive
taxpayer data
12+
To be replaced by
MRPTS
Cannot be granted public
access, contains sensitive
taxpayer data
11+
To be replaced by
MRPTS
Cannot be granted public
access, contains sensitive
taxpayer data
To be replaced by
MRPTS
Cannot be granted public
access, contains sensitive
taxpayer data
Spending Plan
Application(SPIN/CSPIN)
ROD Mail Tracking
Captures the receipt of a recordation
mailed to Recorder of Deeds(ROD).
LAN Data Eclipse
Recorder of Deed enters land records
data/scans incoming documents/handles
cashiering
9
9
Not available to public
Not available to public
10+
Not available to public
RPT 2000
Real Estate Property Tax information for
Billing Prior to ITS implementation
Alchemy
RPT Payment Split
To scan the images and extract the data
of I & E Forms and Homestead
Applications
Splits BID and Homestead audit payment
information from banks for loading to
other applications.
12+
Attachment 29
Appeals Tracking
Contains information related to
assessment appeals and hearings
12+
To be replaced by
MRPTS
Cannot be granted public
access, contains sensitive
taxpayer data
12+
To be replaced by
MRPTS
Cannot be granted public
access, contains sensitive
taxpayer data
11+
To be replaced by
MRPTS
Cannot be granted public
access, contains sensitive
taxpayer data
9+
To be replaced by
MRPTS
Cannot be granted public
access, contains sensitive
taxpayer data
12+
To be replaced by
MRPTS
Cannot be granted public
access, contains sensitive
taxpayer data
12+
To be replaced by
MRPTS
Cannot be granted public
access, contains sensitive
taxpayer data
13+
To be replaced by
MRPTS
Cannot be granted public
access, contains sensitive
taxpayer data
12+
To be replaced by
MRPTS
Cannot be granted public
access, contains sensitive
taxpayer data
To be replaced by
MRPTS
Cannot be granted public
access, contains sensitive
taxpayer data
Bid Billing
Contains an inventory of BIDs and
associated SSLs/owner information
CAMA
Contains information of Real Property
Assessment and other related attributes
Class 3 legacy
2004 and 2005 class 3 SSLs and key
attributes.
Coop Senior Credit
DC-Tax Ledger
Contains a list of cooperatives and key
attributes such as shareholders and tax
credits
Contains Tax sale Post Production data
which is used to refund sale/purchase
amounts
GIS Pictometry
Contains Geographic information for all
the properties in DC
Homestead Audit
Contains Homestead information for
granting and Auditing. This also contains
a list of billed tax payers, payments
posted and ajustments to bills.
Mortgage CD
Contains Mortgage Extract Data from
Mortgage Companies.
12+
Attachment 29
Public Space Rental
Contains Café, Fuel Tank, Surface, and
Vault properties. Information needed for
generating bills and posting payments
RPTA Log
Captures information about
correspondence related to Homestead
and other RPTA related mailings
12+
To be replaced by
MRPTS
Cannot be granted public
access, contains sensitive
taxpayer data
12+
To be replaced by
MRPTS
Cannot be granted public
access, contains sensitive
taxpayer data
12+
To be replaced by
MRPTS
Cannot be granted public
access, contains sensitive
taxpayer data
12+
To be replaced by
MRPTS
Cannot be granted public
access, contains sensitive
taxpayer data
12+
To be replaced by
MRPTS
Cannot be granted public
access, contains sensitive
taxpayer data
19+
To be replaced by
MRPTS
Cannot be granted public
access, contains sensitive
taxpayer data
Tax Certificates
Contains Tax sale information that is
needed to produce Certificate of Tax sale
Tax Sale Seminar (Registration)
Contains Information about Tax Sale
Buyer Data
Tax Sales
Contains information about Tax sale such
as Buyer Information, Sold properties
Folio
Contains Historical Case Information
SOAR Refunds (RPTA)
PEC
Contains details about SOAR refunds by
voucher number.
12+
To be replaced by
MRPTS
Cannot be granted public
access, contains sensitive
taxpayer data
Contains Public Release Extract
Information. Public Release Extract
Conversion process for creating MS
Access format
12+
To be replaced by
MRPTS
Yes, published to Public
8+
To be replaced by
MRPTS
Cannot be granted public
access, contains sensitive
taxpayer data
Mobil Video /Pictometry
Contains Geographic information and
integrates with CAMA
Attachment 29
Electronic TaxPayer Service Center
(DC's web site for taxpayer
registration, filing and payment) Individual income Database
Contains information for individual
income tax types
Electronic TaxPayer Service Center
(DC's web site for taxpayer
registration, filing and payment) Business Database
Contains information for business tax
types
Electronic TaxPayer Service Center
(DC's web site for taxpayer
registration, filing and payment) - Real
Property database
Contains information for real property
tax type
Electronic TaxPayer Service Center
(DC's web site for taxpayer
registration, filing and payment) Business registration database
Contains Business registration (FR-500)
Taxpayer Administration System (TAS)
This database is the system or record for
the District's Individual Income, Business
and Real Property tax types
Federal tax return data (STAX)
Contains Federal tax line item
information of the returns and DC tax
line information allowing Compliance
campaigns to be run. Campaigns are run
by comparing federal and DC tax
information
11+
To be replaced by
MITS
Cannot be granted public
access, contains sensitive
taxpayer data
11+
To be replaced by
MITS
Cannot be granted public
access, contains sensitive
taxpayer data
To be replaced by
MRPTS
Data can be provided
publicly except for
related owner SSNs
To be replaced by
MITS
Cannot be granted public
access, contains sensitive
taxpayer data
To be replaced by
MITS
Cannot be granted public
access, contains sensitive
taxpayer data
To be replaced by
MITS
Cannot be granted public
access, contains sensitive
taxpayer data
11+
11+
11+
Attachment 29
Notice Preview application (DOC1)
Contains information of all the Notices
sent out by the Integrated Tax system to
the taxpayers
Contains information of all the paper
returns and payment checks that are
scanned in the In-house scanning
Integrated Data Capture System (IDCS) applications
11+
11+
To be replaced by
MITS
Cannot be granted public
access, contains sensitive
taxpayer data
To be replaced by
MITS
Cannot be granted public
access, contains sensitive
taxpayer data
To be replaced by
MITS
Cannot be granted public
access, contains sensitive
taxpayer data
Cannot be granted public
access, contains sensitive
taxpayer data
Document and Image Repository
(Filenet)
Contains information of the images and
the index of the images of Tax returns
from In-house scanning or by Locbox
Scanning applications
11+
Contact Tracking System (CTS - Siebel)
Contains correspandance information
that is scanned in-house and Business
registrations completed in ETSC
To be replaced by
MITS
11+
Customer Service Call center (Aspect)
Contains information to route the calls
and manages Compliance and Customer
service call Centers
To be replaced by
MITS
wait times may be
exposed to public
Individual Fed State Tax information
(Mountain EDI)
This contains information of the
individial returns filed through Electornic
tax providers such as HR Block and
comes through IRS and hence also
referred to as Fed State tax returns
To be replaced by
MITS
Cannot be granted public
access, contains sensitive
taxpayer data
Street Vendor Compliance application
This database maintains the Street
vendor Demographic Information ,
updates payment information received
and is used by Customer Service.
To be replaced by
MITS
Cannot be granted public
access, contains sensitive
taxpayer data
11+
11+
15+
Attachment 29
CityWide Clean Hands (CCH)
Contains debt information provided by
OTR(Tax line item data and Tax debt
data) and other external agencies such as
Department of Emplyment Services and
District of Columbia Office on Aging
Compliance Datawarehouse
This contains and provides statistics from
DMV Data, DOES data, BOE data, OTR tax
data and assists in compliance of the tax
filing requirements
Executive Dashboard/ Business
Intelligence database (SAND)
This Contains tax processing statistics;
Provides executives reports and the
ability to drill down/up through the data.
Allows users to run Queries without
IT/Developer intervention
Tracks Refund Patterns
Contains refund information to prevent
Fraud
Protest Appeals System
Contains appeals information related to
taxpayer appeals regarding offers of
Compromise, Refund Denial and waiver
requests for Penalty and Interest
Excise tax system
This database is contains Gross receipts
tax payment history for Alcohol,
Cigarette, Commerical Mobile, Natural
gas, Public Utility, Heating Oil, Cable TV,
Toll Telecom, Rolling Stock tax types
Interstate Business
Contains payment History and tracks
payment history
11+
To be replaced by
MITS
Cannot be granted public
access, contains sensitive
taxpayer data
To be replaced by
MITS
Cannot be granted public
access, contains sensitive
taxpayer data
To be replaced by
MITS
Cannot be granted public
access, contains sensitive
taxpayer data
To be replaced by
MITS
Cannot be granted public
access, contains sensitive
taxpayer data
To be replaced by
MITS
Cannot be granted public
access, contains sensitive
taxpayer data
17+
To be replaced by
MITS
Cannot be granted public
access, contains sensitive
taxpayer data
17+
To be replaced by
MITS
Cannot be granted public
access, contains sensitive
taxpayer data
11+
11+
1+
15+
Attachment 29
Historical Information
Contains Historical information from the
old Legacy tax system
Modernized e-File (MeF)
Contains electronically filed individual
income tax returns
17+
To be replaced by
MITS
Cannot be granted public
access, contains sensitive
taxpayer data
1
To be replaced by
MITS
Cannot be granted public
access, contains sensitive
taxpayer data
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