33rd ASEAN Ministers on Energy Meeting (AMEM) and Associated Meetings
5 – 9 October 2015, Grand Hyatt Hotel, Kuala Lumpur, Malaysia
“Powering ASEAN towards a Greener Community”
GENERAL INFORMATION
1. DATE AND VENUE
The 33rd ASEAN Ministers on Energy Meeting (AMEM) and associated meetings
will be held from 5 to 9 October 2015 in Kuala Lumpur, Malaysia. (Please see
Attachment 1 - Tentative Programme of the Meetings – for details)
The 2015 ASEAN Energy Business Forum (AEBF) and relevant events will be in
conjunction with the above meetings. Details administrative arrangement for the
Forum is provided separately.
All meetings and events will be held at:
Grand Hyatt Hotel
Address: 12 Jalan Pinang, Kuala Lumpur, Malaysia, 50450
Phone: +60 3 2182 1234
Fax: +60 3 2182 1288
Website: kualalumpur.grand@hyatt.com
2. DELEGATIONS
The 33rd AMEM and Associated Meetings will be attended by delegates from
ASEAN Member States, ASEAN Dialogue Partners, ASEAN Secretariat, ACE,
HAPUA, ASCOPE, IEA, ERIA, and other invited guest parties/international
organisations.
3. PRE REGISTRATION
Delegates are requested to complete and return the Meeting Registration Form
(Attachment 2) to the address indicated in the Form no later than 28 August
2015 for logistic arrangements.
Kindly address your duly filled-in Forms through email or fax:
Emails: zulhilmi@st.gov.my; zulazri@st.gov.my;
mazhar @kettha.gov.my; aminah.mohammed@kettha.gov.my
Fax: +603-8881-1249
Should there are queries related with registration matters, kindly contact the
following officer(s) in charge:
Name: Muhd Azhar Sallehen @ Salihin
Email: mazhar@kettha.gov.my
Phone/mobile: +603-8883-6234/ +60 14-6624649
Name: Azuwan bin Azahar
Email: azuwan.azahar@kettha.gov.my
Phone/mobile: +603-8883-6345/+60 17-2054877
4. HOTEL/ACCOMMODATION
Delegates are responsible for making their own accommodation and hotel
booking directly to the hotel of delegation’s preference.
Each delegate shall be responsible for hotel costs including room charges,
cancellation fee, telephone/fax/telex and other services provided by the
Hotel.
Kindly fill up the Hotel Reservation Form (attachment 3) and send to the
preferred hotel no later than 28 August 2015 and cc the following officers
in charge:
Name: Madam Wan Roslina binti Wan Abdullah
Email: roslina.abdullah@kettha.gov.my
Phone/mobile: +603-8883-6171/+60 12-2694446
Name: Ms Norhaiza bt Omar
Email: norhaiza@kettha.gov.my
Phone/mobile: +603-8883- 3712/+60 1
Name: Madam Aminah Binti Mohammed
Email: aminah.mohammed@kettha.gov.my
Phone/mobile: +603-8883-6199/ +60 12-7244540
As alternative to the Grand Hyatt Hotel, the following hotels located nearby
the Meeting venue are recommended:
IMPIANA KLCC HOTEL
13, Jalan Pinang,
50450 Kuala Lumpur,Malaysia
Telephone: +60(3) 2147 1111
Fax: +60(3) 2147 1100
NOVOTEL KUALA LUMPUR CITY CENTRE
2 Jalan Kia Peng,
50450 Kuala Lumpur, Malaysia
Manager In-charge: Mr. Karamjit Singh
General Line: +60 3-2147 0888 Fax: +60 3-2147 0820
Email: H6324-RE1@accor.com
LE APPLE BOUTIQUE HOTEL (KLCC) SDN.BHD. (963265-D)
No.160, Jalan Ampang,
50450, Kuala Lumpur , Malaysia .
Tel : +6 03 2179 3777 Fax : +6 03 2179 3666
THE ZON ALL SUITES RESIDENCES ON THE PARK
161-D Jalan Ampang
50450 Kuala Lumpur
Tel : +063-2164 8000
Fax : +603-2164 1000
Email : elly@zonhotel.com.my
Delegates are welcome to stay in other hotels if so desired but the regular shuttle
services will be provided between the Meeting venue and Designated/ Panel
Hotels.
Should there are queries related with hotel/accommodation matters, kindly
contact the above following officer(s) in charge.
5. COURTESSY ACCOMMODATION
Courtesy (complimentary) accommodations will be borne by the Host Country
during the official meetings for Ministers (or his/her representatives) of ASEAN
Member States and Dialogue Partners, Secretary-General /Deputy SecretaryGeneral of ASEAN, ASEAN & Dialogue Partner SOE Leaders and Head of
Delegation of the ASEAN Secretariat, ACE, HAPUA and ASCOPE.
Other personal expenses shall be on personal account.
6. TRANSPORTATION
Courtesy pick-up/ airport transfer to all delegates will be provided. Regular
shuttle services will be provided between the Meeting venue and Designated/
Panel Hotels. Shuttle services are not provided for personal use.
7. COURTESSY TRANSPORTATION
A courtesy vehicle will be provided for the Minister of Energy of ASEAN Member
State and Dialogue Partner. Should the Minister is being represented by his/her
Deputy, a designated vehicle will be provided for the same. For reasons of
security, it is mandatory to use the designated vehicle for movement purposes.
A courtesy vehicle will also be provided for Senior Official on Energy (SOE)
Leader of ASEAN Member States and Dialogue Partner; Head of Delegate of the
ASEAN Secretariat, HAPUA, ASCOPE, AERN; and Executive Director of the ASEAN
Centre for Energy.
Coaches will be provided for certain programmed events.
8. LIAISON OFFICERS AND PERSONAL SECURITY OFFICERS
A Liaison Officer (LO) and a Personal Security Officer (PSO) will be assigned to
each of the ASEAN Energy Ministers, the Dialogue Partner Energy Ministers and
Secretary General of ASEAN (or his Deputy Secretary General).
A LO will also be assigned to the:
a) the ASEAN Senior Officer on Energy (SOE) Leader;
b) the Dialogue Partners SOE Leader;
c) Head of Delegate of the ASEAN Secretariat;
d) Executive Director of the ASEAN Centre for Energy (ACE); and
e) Head of Delegate of HAPUA & ASCOPE
The LO will be the channel of communication between the Delegation and the
33rd AMEM Secretariat.
In the interest of security, delegations are requested to keep their respective
PSOs and LOs informed of the movement of their charges should they decide to
have privately arranged programs.
9. SECURITY
The Royal Malaysian Police (RMP) will be responsible for the security of all
delegations throughout the duration of the meeting.
The Government of Malaysia will assign a PSO only to the :
a) the ASEAN Energy Ministers;
b) the Dialogue Partner Energy Ministers; and
c) Secretary General of ASEAN.
The Kuala Lumpur International Airport (KLIA) and KLIA 2 will operate
normally on the days of arrival and departure for all delegates. The RMP will
enforce strict security measures at both airports throughout.
Vehicles used in official motorcades and coaches are subject to strict security
inspection before being delivered for use by the Ministers/ Senior Officers and
will be kept under permanent guard to avoid any possible interference.
The Meeting venue will be subject to rigorous security checks. Only accredited
persons with official meeting passes will have access to the meeting areas.
Temporary Importation of Firearms and Radio Communication Devices:
By the Laws and Regulations of Malaysia, Personal Security Officer(s) of
ASEAN/Dialogue Partners Energy Ministers, who wish to bring firearms and
radio communication devices into Malaysia, must obtain a permit in advance
through the diplomatic channel. No firearms are allowed to be used in public or
be brought to the meeting rooms.
10. DISTRIBUTION OF DOCUMENTS
Each delegation will be provided 2 documents kits for each meeting. The rest of
the delegates are requested to print their own copies.
11. AIRPORT FACILITATION
The arrival of the Energy Ministers and delegations at KLIA will be protocol
assisted.
Staff of Diplomatic Missions who require access to the VIP facilities so as to
receive their Ministers should submit their request to the AMEM-33 Secretariat
in advance.
Assistance on customs, immigration and baggage clearance (tagged luggage) will
be provided by the AMEM-33 Secretariat permanently based at both KLIA and
KLIA2.
The Ministers and delegates will proceed to the Designated Hotels in the vehicles
provided.
All baggage’s are subject to security screening and will be marked accordingly.
12. MEDICAL FACILITIES
All Delegates will have access to medical services which is made available in the
vicinity of the grand Hyatt Hotel.
The Government of Malaysia will only provide primary and outpatients
treatment at the clinics. Severe cases will be referred to the nearest Government
health care facilities..
Medical facilities do not include medical check-ups and dental treatment.
Delegates wishing to undergo a medical check-up or to obtain dental treatment
should make their own arrangements with the many available private hospitals
and dental clinics at their own expense.
Medical teams will be made available 24/7 during the whole duration of the
meeting as well as during all outdoor excursions.
13. HEALTH ENTRY REQUIREMENTS
Yellow Fever vaccination is mandatory for Delegates who have visited the
designated Yellow Fever infected countries within a month prior to the date of
their arrival to Malaysia.
List of infected countries:
Africa
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Angola
Benin
Burkina Faso
Burundi
Cameroon
Central African Republic
Chad
Congo
Cote d’Ivoire
Democratic Republic of the
Congo
Equatorial Guinea
Ethiopia
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Kenya
Liberia
Mali
Niger
Nigeria
Rwanda
Sao Tome and Principe
Senegal
Sierra Leone
Somalia
Sudan
Togo
Uganda
United Republic of Tanzania
 Gabon
 Gambia
 Ghana
 Guinea
 Guinea-Bissau
Latin America
 Bolivia
 Brazil
 Colombia
 Ecuador
 French Guiana
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Zambia
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Guyana
Panama
Peru
Suriname
Venezuela
14. CURRENCY
Malaysian Currency known as Ringgit Malaysia with the symbol MYR for
International while symbol RM for local use. Bank notes comes with domination
of RM1,5,10,20,50 and 100. Coin domination 5 cents, 10 cents, 20 cents and 50
cents. Other conversion rates may be obtained from the Malaysian Central Bank
website (http://www.bnm.gov.my).
15. VISA AND ENTRY REQUIREMENTS
Every person entering Malaysia must possess a valid Passport or internationally
recognized Travel Document valid. The document shall be valid, for more than six
(6) months from the date of entry into Malaysia.
Visa is not required for a stay of less than one (1) month for ASEAN nationals except
Myanmar. Visas are required for duration of stay exceeds (1) month except for
Brunei and Singapore nationals.
16. WEATHER & CLIMATE
Malaysia weather benefits from a tropical climate with high temperatures and high
humidity throught out the year. Daytime temperature rise above 30°C (86°F) yearround and night-time temperatures rarely drop below 20°C (68°F).
17. ELECTRICAL PLUG/OUTLET AND VOLTAGE INFORMATION
Voltage: 220-240 Volts (U.S./Canada are 110-120 Volts)
Primary Socket Type: British BS-1363
Multi-voltage appliances (laptops, etc.): Plug adapter
110-120V electronics: Plug adapter + step-down transformer
Hair dryers, curling irons, etc.: Plug adapter + voltage converter
18. INTERESTING PLACES IN KUALA LUMPUR
a) Petronas Twin Towers
It’s soaring to a height of 451.9 metres, the 88 storey twin structure in Kuala
Lumpur’s crown jewel. Majestic by day and dazzling by night, the PETRONAS
Twin Towers was inspired by Tun Dr Mahathir Mohamad’s vision for
Malaysia to be a global player. Other attractions in KLCC are Suria Shopping
Complex, Petronas Philharmonic Hall, Petronas Art Gallery, Aquaria
Ocenarium, KLCC Park and Petrosains Discovery Centre.
b) Kuala Lumpur Old Railway Station
British built several beautiful building in Kuala Lumpur during they rule
Malaysia. One of the beautiful building still standing until today after 100
years is Kuala Lumpur Railway Old Station. Fully complete in 1910 with the
cost about RM23000, the designer A.B Hubback took an effort to combine a
few type of architecture designed such Neo Moorish and Mughal as the main
element in the building.
c) Malaysia National Museum
Malaysia National Museum was built on the former site of Selangor Museum
had collapsed due to bombardment by alliances air forces during the second
world war. Shortly after Malaysia gained independence from the British
government had appointed an architect named Mr. Ho Kok Hoe to design a
museum that has a design like an old Malay palace. The new Museum was
officially opened in 31 August 1963 after 4 years construction.
The Malaysia National Museum, consisting of the a large central entrance hall
flanked by two exhibition wings, is given the appearance of being raised
above the ground on piles. The gable of the entry hall features the Tebar
Layar a two part, sloping ventilation space. Below this, the window and
decorative panels are based on traditional open work wood carving. The
murals illustrating Malaysian historical events and culture in the style of
batik painting complete the decoration of the 362 foot long main façade.
Museum Opening Time: 900am – 6.00pm daily
d) Our King Exhibition at Old National Palace
One of the newest attractions in Kuala Lumpur is Our King Exhibition held in
old National Palace. The exhibition, which is operated by the Department of
Museums Malaysia was originally only for the period from 15 April to 15
June 2012 has been extended into a permanent exhibition. This exhibition
shows the uniqueness of the Monarchy System practiced in Malaysia where
the Sultan was elected become a King also known as Yang Dipertuan Agong
by rotation system. Here, also the visitors get to see the profile of all 12
Sultan who had become the King, but the emphasis given to the current Yang
Dipertuan Agong Almu’tasimu Billahi Muhibbuddin Tuanku Alhaj Abdul
Halim Mu’adzam Shah Ibni Almarhum Sultan Badlishah from state of Kedah.
e) Central Market Kuala Lumpur
Central Market Kuala Lumpur is located just a few meters from the Klang
River in the heart of Kuala Lumpur city centre. At the beginning of its
initiation in 1888, Central Market functions as a wet market, to supply of
daily goods for tin miners around Kuala Lumpur and Ampang. It location
close to river facilitate delivery of essential goods from Klang, Klang is the
former capital city for Selangor.
In 1930s, Central Market through a process of renovation, the permanent
building as what we see today was build. Due the rapid development of
Kuala Lumpur, 1970s Central Market survive from been demolished due
intervention by Malaysian Heritage Society to preserved Central Market as
Heritage Site. In 1985, Central Market Kuala Lumpur has transformed to
have a new look and extension building was built at the back of Centrel
Market in 1986.
Using a Hawkers concept, today Central Market Kuala Lumpur playing a role
to introduce local industry such arts and craft to local and foreign tourist.
f) Bukit Bintang
Featured as the world’s fourth best shopping city, Kuala Lumpur is indeed a
shopper’s paradise. This place will leave one spoilt for choice with its
abundant fashion, food and entertainment options. There is a huge selection
of local and international brands available across nine signature malls within
the area.
19. List of Embassies in Malaysia:
ASEAN COUNTRIES
i)
BRUNEI
High Commissioner
H.E. Dato Paduka Haji Alaihuddin Bin Pehin
Orang Kaya Digadong Seri Lela Dato Seri Utama Haji Awang Mohd Taha
Address
HIGH COMMISSION OF BRUNEI DARUSSALAM
Chancery : Suite 19-01, 19th Floor, Menara Tan & Tan
Jalan Tun Razak, 50400 Kuala Lumpur
Tel. : 03-2161 2800/ 2828 (Visa) ext. 124
Fax. : 03-2163 1302/2161 1810
Email : bhckl@brucomkul.com.my
Office : Monday-Friday; Hours 8.30 am – 12.30 pm, 1.30 pm – 4.30 pm
ii) CAMBODIA
Ambassador Extraordinary and Plenipotentiary
H.R.H. Princess Samdech Reach Botrei
Preah Anoch NORODOM ARUNRASMY
Address
ROYAL EMBASSY OF CAMBODIA
Chancery : No. 46, Jalan U-Thant
55000 Kuala Lumpur
Tel. : 03-4257 1150/3711
Fax. : 03-4257 1157/4251 5771
Email : camemb.mys@mfa.gov.kh
Office : Monday- Friday; Hours 9.00 am – 5.00 pm
iii) INDONESIA
Ambassador Extraordinary and Plenipotentiary
H.E. Air Chief Marshal (Rtd) Herman Prayitno
Address
EMBASSY OF THE REPUBLIC OF INDONESIA
Chancery: 233 Jalan Tun Razak, 50400 Kuala Lumpur
Tel. : 03-2116 4017/ 4016
Fax. : 03-2141 7908 / 2142 3878
Email : info@kbrikualalumpur.org
Website: www.kbrikualalumpur.org
Office : Monday – Friday; Hours 9.00 am - 5.00 pm
iv) LAOS
Ambassador Extraordinary and Plenipotentiary
H.E. Khamphan Anlavan
Address
EMBASSY OF THE LAO PEOPLE'S
DEMOCRATIC REPUBLIC
Chancery : No. 7 Jalan Mesra, Off Jalan Damai
55000 Kuala Lumpur
Tel. : 03-2148 7059
Fax : 03-2145 0080
Office : Monday- Friday; Hours 9.00 am – 12.00 pm, 2.00 pm – 5.00 pm
v) MYANMAR
Ambassador Extraordinary and Plenipotentiary
H.E. U Zaw Myint
Address
EMBASSY OF THE REPUBLIC OF THE UNION OF MYANMAR
Chancery : No.8 (C), Jalan Ampang Hilir
55000 Kuala Lumpur
Tel. : 03-4251 6355 / 4251 5595 / 4251 4455
Fax. : 03-4251 3855
Email : myanmarembassykl@gmail.com
Website: www.myanmarembassy-kl.org
Office : Monday – Friday; Hours 9.30 am - 5.30 pm
vi) PHILIPPINES
Ambassador Extraordinary and Plenipotentiary
H.E. J. Eduardo Malaya
Address
EMBASSY OF THE
REPUBLIC OF THE PHILIPPINES
Chancery : No. 1, Changkat Kia Peng, 50450 Kuala Lumpur
Tel. : 03-2148 4233/ 9989/ 6528
03-2148 4654/ 4682/ 6538
Fax : 03-2148 3576
Duty Officer: 017-3475487
Email : kualalumpur.pe@dfa.gov.ph
webmaster@philembassykl.org.my
klpe_malaysia@yahoo.com
Website : www.philembassykl.org.my
Facebook : www.facebook.com/PhlembassyKL
Office: Monday – Friday; Hours: 8:00 am – 12:00 noon, 1:00 pm – 5:00 pm
vii) SINGAPORE
High Commissioner
H.E. Vanu Gopala Menon
Address
HIGH COMMISSION OF THE REPUBLIC OF SINGAPORE
Chancery: 209 Jalan Tun Razak, 50400 Kuala Lumpur
(Temporary premises):
Level 15, West Wing, The Icon, No. 1, Jalan 1/68F
Jalan Tun Razak, 50400 Kuala Lumpur
Tel. : 03-2161 6277
Fax : 03-2161 6343 (Main Fax)
03-2163 4875 (Administration)
03-2164 1013 (Consular)
Email : singhc_kul@sgmfa.gov.sg
Website: www.mfa.gov.sg/kualalumpur
Office : Monday-Friday
Hours 8.30 am – 1.00 pm, 2.00 pm – 5.00 pm
viii) THAILAND
Ambassador Extraordinary and Plenipotentiary
H.E. Damrong Kraikruan
Address
ROYAL THAI EMBASSY
Chancery : 206 Jalan Ampang
50450 Kuala Lumpur
Tel. : 03-2148 8350/ 8420 (Chancery)
03-2143 2125/ 2127 (Consular)
Fax : 03-2148 6527/6615 (Chancery)
03-2148 6573 (Consular)
Email : thaikula@mfa.go.th (Chancery)
consular@thaibizmalay.com (Visa Enquiries)
Office : Monday - Friday
Hours 9.00 am - 1.00 pm; 1.00 pm – 5.00 pm
ix) VIETNAM
Ambassador Extraordinary and Plenipotentiary
H.E. Pham Cao Phong
Address
EMBASSY OF THE SOCIALIST
REPUBLIC OF VIET NAM
Chancery : No. 4, Persiaran Stonor
50450 Kuala Lumpur
Tel. : 03 - 2148 4036 /21410709 (Chancery)
03 - 21411817/21484534 (Consular)
03 - 214146 92 (Trade)
Fax : 03-2148 3270 / 2141 2973 (Chancery)
03 - 21636334 (Consular)
03 - 21414696 (Trade)
Email : vnemb.my@mofa.gov.vn
Website: www.vietnamembassy-malaysia.org
Office : Monday- Friday
Hours 9.00 am - 12.00 noon, 2.00 pm - 4.30 pm
DIALOGUE PARTNERS
x)
UNITED STATES OF AMERICA
Ambassador
H.E Joseph Y. Yun
Address:
Embassy of the United States Kuala Lumpur
376 Jalan Tun Razak
50400 Kuala Lumpur, Malaysia
Telephone: 60-3-2168-4997
Fax: 60-3-2148-5801
Email: klacs@state.gov
Xi)
PEOPLE'S REPUBLIC OF CHINA
Ambassador Extraordinary and Plenipotentiary
H.E. Huang Huikang
Address:
229, Jalan Ampang, 50450 Kuala Lumpur, Malaysia
Tel: 00603-21428495(Administration)
21636815(Consular and Visa Affairs, extention: 102, 103, 104)
21416093(Culture and Education)
42513555(Economy and Business)
Emergency Tel: 006-0123720197 (ONLY FOR EMERGENCY)
Fax: 00603-21414552(Administration)
21636809(Consular and Visa Affairs)
21429368(Culture and Education)
42513233(Economy and Business)
Xii) REPUBLIC OF KOREA
Ambassador of the Republic of Korea
H.E Cho Byungjae
Address
No. 9 & 11, Jalan Nipah,
Off Jalan Ampang, 55000 Kuala Lumpur, Malaysia
TEL: (603) 4251-2336
FAX: (603) 4252-1425
E-Mail: korem-my@mofa.go.kr
xiv) RUSSIAN FEDERATION
Ambassador Extraordinary and Plenipotentiary
H.E. Valery N. Yermolov
Address:
No.263, Jalan Ampang
50450 Kuala Lumpur, Malaysia
E-mail: rusembmalaysia@yandex.ru
Hours of operation:
Monday 08.00-13.00, 14.00-17.00 hours
Tuesday to Friday 08.00-13.00, 14.00-16.00
xv) JAPAN
Ambassador Extraordinary and Plenipotentiary
H.E. Makio Miyagawa
Address
No.11, Persiaran Stonor,
Off Jalan Tun Razak,
50450 Kuala Lumpur,
Malaysia.
Tel: 03-2177 2600
(General)
Fax : 03-2167 2314
E-mail Address :jis@kl.mofa.go.jp
xvi)
INDIA
High Commissioner
H.E. Shri T.S. Tirumurti
Address
The High Commission of India
Level 28, Menara 1 Mon't Kiara,
No. 1, Jalan Mon't Kiara,
50480, Kuala Lumpur
Tel: (00-603) 6205 2350 , 6205 2351,
6205 2352,6205 2353 & 6205 2354
Fax: (00-603) 6143 1173
Working hours: 0900 hours to 1730 hours (Monday to Friday)
Website: www.indianhighcommission.com.my
xvii) AUSTRALIA
High Commissioner
H.E. Rod Smith
Address:
The Australian High Commission
No 6, Jalan Yap Kwan Seng, 50450 Kuala Lumpur
General line: 603 2146 5555
General fax: 603 2141 5773
General opening hours: 8:30am to 4:30pm from Monday to Friday
xviii) NEW ZEALAND
High Commissione
H.E. Dr. John Anton Subritzky
Address
New Zealand High Commission
Level 21, Menara IMC, 8 Jalan Sultan Ismail
50250 Kuala Lumpur
Telephone: (+60 3) 2078 2533
Facsimile: (+60 3) 2078 0387
E-mail: nzhcklenquiries@mfat.govt.nz