North Carolina
Chief 101

Chief 101 Class
 This class consists of several programs that together will satisfy the 9S inspection criteria as specified by the North Carolina
Administrative Code. The primary objective of the course is to inform current and future chief officers of the various aspects and complexities surrounding the operations and organization of North Carolina fire departments.

Program Objectives
 Understand the basis of the procedures that govern a ratings and response inspection.
 Describe the various aspects of the response rating system as adopted in
North Carolina.
 Recognize various sources of information that will assist departments in preparing for an inspection.

Ratings and Certification
 Consequences of noncompliance:
– Insurance premiums.
– Pension funds.
– Firefighters’ Relief Fund.
– State and federal Fireman’s Death
Benefits.
– Grants.

Status of N.C. Fire Districts
2009 2014
Fire Departments……………………..1280……..1249
Fire Districts…………………………..1547……..1539
Municipal Districts………………….368……....373
Rural District……………………....1179….….1166
NonProfit Corporations……………….911……. 1048
Municipal Departments………………..367……....373
County Departments………………...…...2……........2

Fire Protection Definitions
 Fire Insurance District
(G.S. 153A-233)
– An area outside corporate limits with boundaries approved by the County
Board of Commissioners for fire insurance purposes.

Fire Protection Definitions
 Rural Fire Protection District
(G.S. 69-25)
– An area outside corporate limits with boundaries designated by petition of
35% of the resident free-holders in which a fire tax not to exceed $0.15 per $100.00 valuation has been authorized by the resident qualified voters within the district.

Fire Protection Definitions
 Fire Service District
(G.S. 153A-300)
– An area outside corporate limits with boundaries approved by the County
Board of Commissioners in which a fire tax is levied without referendum for fire protection services. Such district or districts may include territory within corporate limits if approved by resolution of the municipal governing body.

Fire Insurance Districts
 Fire Insurance Districts must be properly established and documented.
– For N.C. 9S Inspection purposes, only properly established Fire Insurance
Districts can receive certification.
– Any Fire Insurance District not properly established must have corrections completed before inspection results can be issued.

Fire Department
Ownership
 Who actually “owns” the fire department?
– Is it part of a municipal government?
– Is it a non-profit organization?
– Who/What is the governing body of the fire department?

Fire Department
Ownership
 Who pays the fire department bills?
 Who carries the workers’ compensation insurance on the fire department personnel?
 Who signs the annual certification roster for the department?
 Is there a contract to provide fire protection services?

Fire Department
Ownership
 What is the organization’s legal name?
 If it is a non-profit, what is the name of the organization as it appears in its
Charter/Articles of Incorporation?
 Is it the same name as on any contracts and legal documents of the organization?
 Who is the legal ‘head’ of the fire department?

Fire Department
Ownership
 Does the organization’s legal name:
– Match the name on the apparatus titles?
– Match the name displayed on the apparatus and vehicles owned by the organization?

9S/9E Rating
Requirements
 Sample of Fire
Department
Charter in N.C.
State of
North
Carolina
Department
of the
Secretary of State
To all whom these presents shall come, Greetings:
I, Thad Eure, Secretary of State of the State ofNorth Carolina, do hereby certify the following and hereto attached ( 3 sheets to be a true copy of
ARTICLES OF AMENDMENT
OF
CASTALIA COMMUNITY VOLUNTEER FIRE DEPARTMENT, INC.
(Which changed its name to: Castalia volunteer Fire Department, Inc.) and the probates thereon, the original of which was filed in this office on the 18th day of September 19 86 , after having been found to conform to law.
In Witness Whereof, I have hereunto set my hand and affixed my official seal.
Done in Office , at Raleigh, this 18th day of September in the year of our Lord 19 86 .
Secretary of State
By
Deputy Secretary of State

9S/9E Inspections
Charter
 Review your charter regularly with focus on:
– Article 1, which establishes the legal name of the organization.
– Article 3, which establishes the purpose for which the corporation is organized and what you are expected to provide and do.
– Maintaining the appropriate language used to describe the workings of the organization.

9S/9E Inspections
Contract
 Contract with County and/or Municipality:
– Needed by a non-profit organization to provide service to a fire insurance district.
– Required signatures:
– One of the following combinations depending on organization:
• County Manager or the Chairman of the
County Board of Commissioners plus Clerk to the Board, or
• City or Town Manager/Administrator or
Mayor plus the Town/City Clerk.
– President of the Board.
– Secretary of the Fire Department.

9S/9E Inspections
Contract

9S/9E Inspections
Verification

9S/9E Inspections
Verification
 Verification by city/town:
– Needed by a municipal fire department stating that the department is in fact an entity of the municipality.
– See example on following slide for wording and signatures.

9S/9E Inspections
Verification
WHEREAS, The Volunteer Fire Department of the Town of ______________ is a part of the town ’ s municipal government and serves as an agency of the town; and
WHEREAS, The Volunteer Fire Department of the Town of ______________ has requested confirmation of this Agency relationship; and
WHEREAS, This Agency ’ s relationship is longstanding and generally acknowledged.
NOW THEREFORE, Be it resolved, that the Town of _______________ does hereby confirm this Agency ’ s relationship and does verify by this Resolution that relationship.
Adopted this __________ day of ________________________, 19___.
ATTEST:
______________________________ ________________________________
Clerk Mayor

9S/9E Inspections
Designation
 Designation of Insurance District:
– Needed for rural fire insurance districts.
– See example on following slide for language.

9S/9E Inspections
Designation
Taken from the minutes of the _______________ County Board of
Commissioners on ___________________, ____.
The _______________ presented a written description and map of the
________________ Fire District which are set out in full in the minutes. He indicated that the Commissioners needed to approve the description and map prior to certification and map had been approved by the NC Department of
Insurance. Commissioner _________________ made the motion to approve the map and description of the ________________ Fire District which was seconded by Commissioner ________________ and passed by unanimous vote.
___________________________ _____________________________
County Clerk to the Board
(Affix County Seal Here )

9S/9E Inspections
Map
 GIS map or DOT map with written description.
– Written descriptions no longer needed if approved GIS mapping is provided.

9S/9E Inspections
Map
 Example of GIS Map

9S/9E Inspections
Personnel
 Current NCSFA Certification Roster of
Members meeting these requirements.
– 20 firefighters for main station:
• 18 firefighters.
• 2 traffic control.
– For each sub-station 8 additional firefighters are required.
– See example of official NCSFA form.

9S/9E Inspections
Personnel
 Junior Members and/or those members less than 18 years of age:
– Will NOT be credited as part of the
20/8 member roster.
– Will NOT be credited towards minimum 12/4 member average response requirement.

 Sample of
NCSFA
Roster
Signature
Page
North Carolina State Firemen’s Association
P.O. Box 188
Farmville, NC 27878
800-253-4733
2003
ANNUAL CERTIFICATION OF FIREMEN
North Carolina General Statute 58-86-25 requires that all certified fire departments submit a complete roster of its eligible firemen annually. This certified list determines eligibility for the $50,000 line-of-duty death benefit as well as eligibility for Pension Fund credit. Failure to accurately and promptly report this information is violation of G.S. 58-86-25 and will automatically result in a loss or reduction of benefits.
REPORT BY FIRE DEPARTMENT CHIEF
As Fire Department Chief, I have determined that the attached roster is a valid and accurate list of all eligible firemen, within the definition contained in North Carolina General Statute 58-86-
25.
Name of Fire Department __________________________________________________
Fire Department Mailing Address ____________________________________________
City_______________________________ State_____________ Zip Code___________
Name of Fire Chief__________________________________________________
(Please print or type)
Signature of Fire Chief_______________________________________________
Date______________________Daytime Telephone _(_____)______________________
County__________________________
CERTIFICATION BY GOVERNING BODY
Pursuant to G.S. 58-86-25, the governing body of a fire department operated by (i) a county is the county board of commissioners, (ii) a city is the city council, (iii) a sanitary district is the sanitary district board, (iv) a corporation, whether profit or nonprofit, is the corporation's board of directors and (v) any other entity is that group designated by the board. Therefore, in our capacity as the governing body of the above-named fire department, we certify and find that the

 Sample of
NCSFA
Roster

9S/9E Inspections Service
Test
 Service Test on Engine.
– Must be signed.
– See example on following slide .

Fire Department_______________________________________________________________ Date of Test: ____/_____/_____
Apparatus M anufacturer:__________________________________________ Year M odel:________ Depart. Apparatus #:______________
Manufacturer’s Make and Model #: ______________________________________ Manufacturer’s Serial #:__________________________
Engine M ake & M odel: _______________________ Engine Displacement: __________ Base H.P.: _______@ ____ Gov. RPM
Pump M ake & M odel: ________________________Pump Serial #:_______________ Torque: _________@_________RPM
Gear Ratio: (Engine to Pump) @ : 150 psi. ____________ 200 psi. _____________ 250 psi. _____________
Transmission Gear Used for Test: 150 psi. ____________ 200 psi. _____________ 250 psi. _____________
Pressure Control Test :
(P=PA SS F=Fail)
100% @ 150psi___, 100% @ 90psi___, 50% @ 250psi___
Test Requirements: (100 %) __________________ GPM @ 150 psi. Net Pump Pressure Test perform ed by:_______________________
Test Requirements: (70 %) __________________ GPM @ 200 psi. Net Pump Pressure
Test Requirements: (50 %) __________________ GPM @ 250 psi. Net Pump Pressure
Test Location:____________________________
Elevation:_____ Water Tem p.:___ Air Tem p.:___
Test Conducted From Draft Hydrant
Suction Hose Size: _____ Inches Length: ______ Feet Lift: _____Feet Time to Obtain Suction: _______ Seconds
No Load Governed Speed: Specified - _____ RPM and Recorded - _____ RPM Vacuum Test: drop in 5 min. :_____ Inches
Location on Apparatus where Speed Check Readings are taken: _________________ Taken with:___________________________
Counter Ratio: ENGINE or PUM P: 1 To ______ Tank to Pump Flow Test:________Gallons Delivered at _______GPM
(circle one)
First Test Layout:___________________ Tip Size:_____" Nozzle Pressure:______psi GPM:______ (Parallel, Series, Single Stage)
TIME GPM COUNTER
PUMP
SPEED
ENGINE APPARATUSAPPARATUS
SPEED TACH.
TEST
PRESSURE PRESSURE
ACTUAL
SUCTION
SUCTION
PRESSURE
NET PUMP
PRESSURE
PITOT
PRESSURE
FROM
COUNTER
SPEED GAUGE GAUGE IN Hg.
(CORRECTED)
OIL ENGINE
PRESSURE COOLANT
TEMP.
TOTALS
AVERAGE
Excess Power Test: _____ GPM @ _____psi. Net Pump Press.; Counter Pump Speed______RPM , Counter Engine Speed______RPM
Apparatus Tach. Speed______RPM
All Test Results are Accurate and Correct:________________________________________-Signature____________________________________________-Title
Second Test Layout:___________________ Tip Size:_____" Nozzle Pressure:______psi GPM:______ (Parallel, Series, Single Stage)
TIME COUNTER ENGINE APPARATUSAPPARATUS TEST ACTUAL SUCTION NET PUMP PITOT GPM OIL ENGINE
PUMP
SPEED
SPEED
FROM
COUNTER
TACH.
SPEED
PRESSURE PRESSURE SUCTION PRESSURE PRESSURE PRESSURE
GAUGE GAUGE IN Hg.
(CORRECTED)
PRESSURE COOLANT
TEMP.
TOTALS
AVERAGE
Third Test Layout:___________________ Tip Size:_____" Nozzle Pressure:______psi GPM:______ (Parallel, Series, Single Stage)
TIME COUNTER
PUMP
SPEED
ENGINE APPARATUSAPPARATUS
SPEED TACH.
TEST
PRESSURE PRESSURE
ACTUAL
SUCTION
SUCTION
PRESSURE
NET PUMP
PRESSURE
PITOT
PRESSURE
FROM
COUNTER
SPEED GAUGE GAUGE IN Hg.
(CORRECTED)
GPM OIL ENGINE
PRESSURE COOLANT
TEMP.
TOTALS

9S/9E Inspections
Weight Tickets
 Certified weight tickets with the following:
– Apparatus owner (fire dept. name).
– Apparatus number.
– Date weight obtained.
– Gross weight of apparatus.
– Certification (of scales) stamp on ticket.
– Signature of weighmaster (person conducting the weight measurement).

9S/9E Inspections
Weight Tickets

9S/9E Inspections
Clothing Form
 Personnel Protective Clothing Form.
– See example on following slide.

PROTECTIVE CLOTHING FORM
I, AC Daniels , Fire Chief of the Castalia Fire
Department, do hereby certify that the Fire Department has the following inventory of Protective Clothing:
NOMEX: 20
Coats
20
___ Pants
PBI: 20
Coats
Traffic Control / Reflective Vests: 10
Total # Helmets: 40
20
Pants
Total # Pr. Gloves:
Total # Pr. Boots:
Total # Hoods:
40
40
40
Minimum number of complete outfits available from the totals above: 40
(1 Complete Outfit = 1-Coat, 1-pair Pants, 1-Helmet, 1-pair
Boots, 1-pair Gloves & 1-Hood)

9S/9E Inspections
Alarm Logs
 Review of alarm logs (call reports).
– Required to verify response to reported structural alarms.
– Your inspector will review for:
 date, time and location.
 response of four personnel and one engine.
 any additional information pertinent to the alarm.

9S/9E Inspections
Attendance Logs
 Review of department membership attendance logs for both drills and meetings.
– Accurate records must be maintained to validate attendance of the department membership to drills and meetings.
– Minimum of 36 hours attendance required by each member per year.

9S/9E Inspections
Drills/Meetings
 Departments are required to provide a minimum of 48 hours of drills and meetings per year.
 Firefighters are required to attend a minimum of 36 hours of training drills per year.

9S/9E Inspections
Inventory
 Apparatus Equipment Inventory.
– Individual check-off sheets covering maintenance requirements will be reviewed.
– The inspector will look for:
• date of equipment inventory check.
• notes of condition of equipment.
• resolution of any problems/concerns.

9S/9E Inspections
Maintenance
 Maintenance Check-off Sheet.
– All required ‘first out’ apparatus must have Apparatus Equipment and
Maintenance Check-off Sheets.
– Maintenance sheets must be checked monthly.

Equipment
Engine
 Engine minimum requirements:
– 750 GPM UL-Approved fire pump.
– 500 gallon water tan k.
– GVW plate.
– Annual Vehicle Safety Inspection.

Equipment
Tanker
 Minimum tanker requirements:
– Minimum 1,000 gallon water capacity.
– Adequate hose for filling and dumping.
– Properly baffled.
– G.V.W. plate.
– Annual Vehicle Safety Inspection.

Vehicle Safety Inspections
 Your OSFM Inspector will expect you to provide the necessary documentation on your apparatus and vehicles to verify the
N.C. or Federal Vehicle Safety
Inspections have been completed and are current.

Vehicle Safety Inspections
Apparatus/Vehicle Weight
10,000 lbs. or less
10,001 lbs. or more
Type of Inspection Require d
N.C. Inspection
N.C. or Federal Inspection

Vehicle Safety Inspections
 Federal Safety Inspections of Apparatus.
– Fire department must forward copies of the inspection paperwork to N.C. DMV for recording.
Stephen Saucier
Safety & Emissions Inspection
1100 New Bern Ave. Room 104
Raleigh, NC 27699 ssaucier@ncdot.gov
Phone: (919) 861-3037
• Failure to do so will result in financial penalties, per vehicle, levied against the non-compliant department.

Fire Station Buildings
 All fire station buildings shall provide suitable heating, as well as all-weather protection of the department’s response equipment.

N.C. OSFM Fire Ratings
Inspectors
 Davie Summey / Davie.Summey@ncdoi.gov
 Tony Bailey / Tony.Bailey@ncdoi.gov
 Chet Hill / Chet.Hill@ncdoi.gov
 Vernon Ward / Vernon.Ward@ncdoi.gov
 Deral Raynor / Deral.Raynor@ncdoi.gov
 Terry Young / Terry.Young@ncdoi.gov
NC DOI / Office State Fire Marshal
1202 Mail Service Center
Raleigh, North Carolina 27699-1202
1-800-634-7854 / (919) 661-5880 fax: (919) 662-4670