Chief 101
NC Office of State Fire Marshal
Fire Department
Ratings and Inspections
Chief 101 Class
●
This class consists of several
programs that together will satisfy
the 9S inspection criteria as
specified by the North Carolina
Administrative Code. The primary
objective of the course is to inform
current and future chief officers of
the various aspects and
complexities surrounding the
operations and organization of
North Carolina fire departments.
Program Objectives
●
Understand the basis of the
procedures that govern a ratings
and response inspection.
●
Describe the various aspects of the
response rating system as adopted
in North Carolina.
●
Recognize various sources of
information that will assist
departments in preparing for an
inspection.
Ratings and Certification
Consequences of non-compliance:
●
Insurance Premiums
●
Potential Residential
Development
●
Potential Commercial
Development
●
Local Funding Tied To Property
Development
Ratings and Certification
Consequences of non-compliance:
●
Pension Fund
●
Fireman’s Relief Fund
●
Fireman’s Death Benefit - N.C.
●
Fireman’s Death Benefit - U.S.
●
Grants
Status of NC Fire Districts
2000
2009
Fire Departments…………………….1316……..1280
Fire Districts…………………………..1546……. 1547
Municipal Districts………………….352……... 368
Rural Districts……………………..1194……..1179
Non-Profit Corporations……………….964………911
Municipal Departments………………..351……...367
County Departments……………………..1……...….2
Fire Protection Definitions
Fire Protection Definitions
●
Fire Insurance District
(G.S. 153A-233)
An area outside corporate limits
with boundaries approved by the
County Board of Commissioners for
fire insurance purposes.
Fire Protection Definitions
●
Rural Fire Protection District
(G.S. 69-25)
An area outside corporate limits with
boundaries designated by petition of
35% of the resident free-holders in
which a fire tax not to exceed $0.15
per $100.00 valuation has been
authorized by the resident qualified
voters within the district.
Fire Protection Definitions
●
Fire Service District
(G.S. 153A-300)
An area outside corporate limits with
boundaries approved by the County
Board of Commissioners in which a
fire tax is levied without referendum
for fire protection services. Such
district or districts may include
territory within corporate limits if
approved by resolution of the
municipal governing body.
Fire Insurance Districts
Fire Insurance Districts
●
Fire Insurance Districts must be
properly established and
documented.
– For NC 9S Inspection purposes, only
properly established Fire Insurance
Districts can receive certification.
– Any Fire Insurance District, not
properly established, must have
corrections completed before
inspection results can be issued.
Fire Department
Ownership
Fire Department
Ownership
Who actually “owns” the fire
department?
●
Is it a part of a municipal
government?
●
Is it a non-profit organization?
●
Who/What is the governing body
of the fire department?
Fire Department
Ownership
●
Who pays the Fire Department
bills?
●
Who carries the Workmen’s
Compensation Insurance on the
fire department personnel?
●
Who signs the annual Certification
Roster for the department?
●
Is there a contract to provide fire
protection services?
Fire Department
Ownership
●
What is the organization’s legal
name?
●
If a non-profit, what is the name of
the organization as it appears in its’
Charter/Articles of Incorporation?
●
Is it the same name as on any
contracts and legal documents of the
organization?
●
Who is the legal ‘head’ of the fire
dept?
Fire Department
Ownership
Does the organization’s legal name….
●
match the name on the apparatus
titles?
●
match the name displayed on the
apparatus and vehicles owned by
the organization?
9S / 9E Rating
Requirements
Materials Needed for OSFM Inspection
9S / 9E Rating
Requirements
●
Charter and any amendments
– Required for the incorporated,
non-profit fire department
organization.
– See example on following slide.
9S / 9E Rating
Requirements
Sample of Fire
Department
Charter in NC
State of
North
Carolina
Department
of the
Secretary of State
To all whom these presents shall come, Greetings:
I, Thad Eure,
Secretary of State of the State
ofNorth Carolina, do hereby certify the following and
hereto attached ( 3 sheets to be a true copy of
ARTICLES OF AMENDMENT
OF
CASTALIA COMMUNITY VOLUNTEER FIRE DEPARTMENT, INC.
(Which changed its name to: Castalia volunteer Fire Department, Inc.)
and the probates thereon, the original of which was
filed in this office on the 18th day of September 19 86 ,
after having been found to conform to law.
In Witness Whereof, I have hereunto set my hand
and affixed my official seal.
18th
Done in Office , at Raleigh, this
day
September
86
of
in the year of our Lord 19 .
Secretary of State
By
Deputy Secretary of State
9S / 9E Inspections Charter
●
Review your charter regularly with
focus on:
– Article 1 which establishes the legal
name of the organization.
– Article 3 which establishes the purpose
for which the corporation is organized,
what you are expected to provide and
do.
– maintaining the appropriate
language used to describe the
workings of the organization.
9S / 9E Inspections Contract
●
Contract with County and/or Municipality
– Needed by a non-profit organization to
provide service to a fire insurance district.
– Required signatures
One of the following combinations
depending on organization:
 County Manager or the Chairman of the
County Board of Commissioners plus Clerk
to the Board
 City or Town Manager / Administrator or
Mayor plus the Town / City Clerk
President of the Board
Secretary of the Fire Department
9S / 9E Inspections Contract
9S / 9E Inspections Verification
9S / 9E Inspections Verification
●
Verification by City/Town
– Needed by a municipal fire
department stating that the
department is in fact an entity of
the municipality.
– See example on following slide
for wording and signatures.
9S / 9E Inspections Verification
WHEREAS, The Volunteer Fire Department of the Town of ______________ is a
part of the town’s municipal government and serves as an agency of the town; and
WHEREAS, The Volunteer Fire Department of the Town of ______________ has
requested confirmation of this Agency relationship; and
WHEREAS, This Agency’s relationship is longstanding and
acknowledged.
generally
NOW THEREFORE, Be it resolved, that the Town of _______________ does hereby
confirm this Agency’s relationship and does verify by this Resolution that relationship.
Adopted this __________ day of ________________________, 19___.
ATTEST:
______________________________
Clerk
________________________________
Mayor
9S / 9E Inspections Designation
●
Designation of Insurance District
– Needed for rural fire insurance
districts
– See example on following slide for
language
9S / 9E Inspections Designation
Taken from the minutes of the _______________ County Board of
Commissioners on ___________________, ____.
The _______________ presented a written description and map of the
________________ Fire District which are set out in full in the minutes. He
indicated that the Commissioners needed to approve the description and map
prior to certification and map had been approved by the NC Department of
Insurance. Commissioner _________________ made the motion to approve
the map and description of the ________________ Fire District which was
seconded by Commissioner ________________ and passed by unanimous
vote.
___________________________
_____________________________
County
Clerk to the Board
(Affix County Seal Here)
9S / 9E Inspections - Map
●
GIS map or DOT map with written
description.
– Written descriptions no longer
needed if approved GIS mapping is
provided.
9S / 9E Inspections - Map
Example of GIS Map
9S / 9E Inspections Personnel
●
Current NCSFA Certification Roster
of Members meeting these
requirements
– Twenty firefighters for Main Station


18 firefighters
2 traffic control
– For each Sub-Station 8 additional
firefighters are required
– See example of official NCSFA form
9S / 9E Inspections Personnel
●
Junior Members and / or those
members less than 18 years of age:
– will NOT be credited as part of the
20 / 8 member roster.
– will NOT be credited towards
minimum 12 / 4 member average
response requirement.
North Carolina State Firemen’s Association
P.O. Box 188
Farmville, NC 27878
800-253-4733
Sample of
NCSFA
Roster
Signature
Page
2003
ANNUAL CERTIFICATION OF FIREMEN
North Carolina General Statute 58-86-25 requires that all certified fire departments submit a
complete roster of its eligible firemen annually. This certified list determines eligibility for
the $50,000 line-of-duty death benefit as well as eligibility for Pension Fund credit. Failure
to accurately and promptly report this information is violation of G.S. 58-86-25 and will
automatically result in a loss or reduction of benefits.
REPORT BY FIRE DEPARTMENT CHIEF
As Fire Department Chief, I have determined that the attached roster is a valid and accurate list
of all eligible firemen, within the definition contained in North Carolina General Statute 58-8625.
Name of Fire Department __________________________________________________
Fire Department Mailing Address ____________________________________________
City_______________________________ State_____________ Zip Code___________
Name of Fire Chief__________________________________________________
(Please print or type)
Signature of Fire Chief_______________________________________________
Date______________________Daytime Telephone _(_____)______________________
County__________________________
CERTIFICATION BY GOVERNING BODY
Pursuant to G.S. 58-86-25, the governing body of a fire department operated by (i) a county is
the county board of commissioners, (ii) a city is the city council, (iii) a sanitary district is the
sanitary district board, (iv) a corporation, whether profit or nonprofit, is the corporation's board
of directors and (v) any other entity is that group designated by the board. Therefore, in our
capacity as the governing body of the above-named fire department, we certify and find that the
SOUTHWOOD
Sample of
NCSFA
Roster
NC State Fireman's Association
PO Box 188
Farmville, NC 27828
800-253-4733
252-753-3335
This Roster was last
updated on 4/27/04
Lenoir
Day Phone#
000-000-0000
Secretary
Nikki Hooker
Number Paid
Number Volunteer
Tommy Howard
SOUTHWOOD
1556 Hwy 58 S.
Kinston, NC 28504
NCSFA Member
SSN
Y
NAME / DOB
Certification Letter
Y
Email
PHONE# / EMAIL
1 000-00-0000 Josh Brewer
7/3/85
410 Sandy Foundation Rod
Deep Run, NC
GEN MAR P/V/R CERT
000-00-0000_
M
M
V
Y
________________________________________
2 000-00-0000 Roland Chadwick
10/15/55
1663 Hwy 55
Kinston, NC 28501
000-00-0000
M
M
V
Y
________________________________________
3
Black Harper Road
Kinston, NC 28504
___-___-____
M
M
V
Y
________________________________________
4 000-00-0000 Jordan Craven
9/26/87
136 Waller Farm Road
Kinston, NC 28504
000-00-000
M
M
V
Y
________________________________________
5 000-00-0000 Josh Daugherty
3/8/79
2123 Cobb Road
Kinston, NC 28504
000-00-0000
M
M
V
Y
________________________________________
6 000-00-0000 Andrew Davis
8/16/87
1263 Elijah Loftin Road
Kinston, NC 28504
000-00-0000
M
M
V
Y
________________________________________
7 000-00-0000 Daniel Davis
7/11/85
1263 Elijah Loftin Road
Kinston, NC 28504
000-00-0000
M
M
V
Y
________________________________________
8 000-00-0000 Bobby Deaver
___/___/___
Rt 4 Box 509 H
Kinston, NC 28504
___-___-____
M
M
V
Y
________________________________________
9 000-00-0000 Kenny Dunham
___/___/___
Route 3
Kinston, NC 28501
___-___-____
M
M
V
Y
________________________________________
10 000-00-0000 Sam Dunham
___/___/___
Route 3
Kinston, NC 28501
___-___-____
M
M
V
Y
________________________________________
11 000-00-0000 Clyde C. Dunham, Jr.
___/___/___
Route 3
Kinston, NC 28501
___-___-____
M
M
V
Y
________________________________________
12 000-00-0000 Josh Durham
___/___/___
Rt. 3
Kinston, NC 28501
___-___-____
M
M
V
Y
________________________________________
13 000-00-0000 Edward Earl Eubanks
___/___/___
Rt 5 Box 399B
Kinston, NC 28501
___-___-____
M
M
V
Y
________________________________________
14 000-00-0000 Jonathan Edward Eubanks
7/23/84
6482 Wyse Fork Rd.
Kinston, NC
M
S
P
Y
________________________________________
15 000-00-0000 Justin Lee Eubanks
9/5/87
1665 Woodington Rd.
Kinston, NC
M
S
P
Y
________________________________________
16 000-00-0000 Junior Hardison
___/___/___
Rt 5 Box 61
Kinston, NC 28501
___-___-____
M
M
R
N
________________________________________
17 000-00-0000 Roger Hill
___/___/___
1012 Tyrez Rd.
Kinston, NC 28501
___-___-____
M
M
R
N
________________________________________
18 000-00-0000 Nikki Hooker
___/___/___
2148 Lane St.
Kinston, NC 28504
___-___-____
M
M
R
N
________________________________________
19
Elijah Loften Road
,
___-___-____
M
M
V
N
________________________________________
Robert Clark
___/___/___
James Houston
___/___/___
ADDRESS
9S / 9E Inspections Service Test
●
Service Test on Pumper
– Must be signed.
– See example on following slide.
Fire Department_______________________________________________________________
Date of Test: ____/_____/_____
Apparatus M anufacturer:__________________________________________ Year M odel:________
Depart. Apparatus #:______________
M anufacturer’s M ake and M odel #: ______________________________________ M anufacturer’s Serial #:__________________________
Engine M ake & M odel: _______________________ Engine Displacement: __________ Base H.P.: _______@ ____ Gov. RPM
Pump M ake & M odel: ________________________Pump Serial #:_______________ Torque: _________@_________RPM
Gear Ratio: (Engine to Pump) @ : 150 psi. ____________ 200 psi. _____________ 250 psi. _____________
Transmission Gear Used for Test: 150 psi. ____________ 200 psi. _____________ 250 psi. _____________
Pressure Control Test :
(P=PASS F=Fail)
100% @ 150psi___, 100% @ 90psi___, 50% @ 250psi___
Test Requirements: (100 %) __________________ GPM @ 150 psi. Net Pump Pressure
Test perform ed by:_______________________
Test Requirements: (70 %) __________________ GPM @ 200 psi. Net Pump Pressure
Test Location:____________________________
Test Requirements: (50 %) __________________ GPM @ 250 psi. Net Pump Pressure
Elevation:_____ Water Tem p.:___ Air Tem p.:___
Test Conducted From
Draft
Hydrant
Suction Hose Size: _____ Inches Length: ______ Feet Lift: _____Feet
Time to Obtain Suction: _______ Seconds
No Load Governed Speed: Specified - _____ RPM and Recorded - _____ RPM
Vacuum Test: drop in 5 min. :_____ Inches
Location on Apparatus where Speed Check Readings are taken: _________________ Taken with:___________________________
Counter Ratio: ENGINE or PUM P: 1 To ______
Tank to Pump Flow Test:________Gallons Delivered at _______GPM
(circle one)
First Test Layout:___________________
TIME
Tip Size:_____" Nozzle Pressure:______psi GPM:______ (Parallel, Series, Single Stage)
COUNTER
ENGINE
TEST
ACTUAL
SUCTION
NET PUMP
PITOT
PUMP
SPEED
TACH.
PRESSURE
PRESSURE
SUCTION
PRESSURE
PRESSURE
PRESSURE
FROM
SPEED
GAUGE
GAUGE
IN Hg.
(CORRECTED)
SPEED
APPARATUSAPPARATUS
GPM
OIL
ENGINE
PRESSURE
COOLANT
TEMP.
COUNTER
TOTALS
AVERAGE
Excess Power Test: _____ GPM @ _____psi. Net Pump Press.; Counter Pump Speed______RPM , Counter Engine Speed______RPM
Apparatus Tach. Speed______RPM
All Test Results are Accurate and Correct:________________________________________-Signature____________________________________________-Title
Second Test Layout:___________________
TIME
Tip Size:_____" Nozzle Pressure:______psi GPM:______ (Parallel, Series, Single Stage)
COUNTER
ENGINE
TEST
ACTUAL
SUCTION
NET PUMP
PITOT
PUMP
SPEED
TACH.
PRESSURE
PRESSURE
SUCTION
PRESSURE
PRESSURE
PRESSURE
FROM
SPEED
GAUGE
GAUGE
IN Hg.
(CORRECTED)
SPEED
APPARATUSAPPARATUS
GPM
OIL
ENGINE
PRESSURE
COOLANT
TEMP.
COUNTER
TOTALS
AVERAGE
Third Test Layout:___________________
TIME
ENGINE
TEST
ACTUAL
SUCTION
NET PUMP
PITOT
PUMP
SPEED
TACH.
PRESSURE
PRESSURE
SUCTION
PRESSURE
PRESSURE
PRESSURE
FROM
SPEED
GAUGE
GAUGE
IN Hg.
(CORRECTED)
SPEED
COUNTER
TOTALS
Tip Size:_____" Nozzle Pressure:______psi GPM:______ (Parallel, Series, Single Stage)
COUNTER
APPARATUSAPPARATUS
GPM
OIL
ENGINE
PRESSURE
COOLANT
TEMP.
9S / 9E Inspections –
Weight Tickets
●
Certified weight tickets with
following:
–
–
–
–
–
Apparatus owner (fire dept. name)
Apparatus number
Date weight obtained
Gross weight of apparatus
Certification (of scales) stamp on
ticket
– Signature of weighmaster (person
conducting the weight
measurement)
9S / 9E Inspections –
Weight Tickets
9S / 9E Inspections Clothing Form
●
Protective Clothing Form
– Must be notarized
– See example on following slide
PROTECTIVE CLOTHING FORM
I, AC Daniels, Fire Chief of the Castalia Fire
Department, do hereby certify that the Fire Department has
the following inventory of Protective Clothing:
NOMEX:
20
20
Coats
PBI:
___ Pants
20
20
Coats
Pants
Traffic Control / Reflective Vests:
Total # Helmets:
40
Total # Pr. Gloves:
40
Total # Pr. Boots:
40
Total # Hoods:
40
10
Minimum number of complete outfits available from the
totals above: 40
(1 Complete Outfit = 1-Coat, 1-pair Pants, 1-Helmet, 1-pair
Boots, 1-pair Gloves & 1-Hood)
9S / 9E Inspections Alarm Logs
●
Review of alarm logs (call reports)
– required to verify response to
reported structural alarms.
– your inspector will review for:



date, time and location;
response of personnel & apparatus;
plus any additional information
pertinent to the alarm.
9S / 9E Inspections Attendance Logs
●
Review of department membership
attendance logs:
– for both drills and meetings.
– accurate records must be maintained
to validate attendance of the
department membership to drills and
meetings.
– minimum of 36 hours attendance
required, by each members, per year.
9S / 9E Inspections –
Drills / Meetings
– Departments are required to
provide a minimum of 48 hours of
drills and meetings per year.
– Firefighters are required to attend a
minimum of 36 hours of drills and
meetings per year.
9S / 9E Inspections –
Inventory
●
Apparatus Equipment Inventory
– Individual check-off sheets covering
maintenance requirements will be
reviewed.
– The Inspector will look for:

date of equipment inventory check.

notes of condition of equipment.

resolution of any problems /
concerns.
Equipment Requirements
Specifications, Maintenance, Inspections,
Documentation
9S / 9E Inspections
Maintenance
Maintenance Check-off Sheet
All required ‘first out’ apparatus must have
Apparatus Equipment and Maintenance
Check-Off Sheets completed, at a minimum,
monthly.
Equipment - Pumper
Pumper Minimum Requirements:
●
750 GPM UL Approved Fire
Pump
●
500 Gallon Water Tank
●
GVW Plate
●
Annual Vehicle Safety Inspection
Equipment - Pumper
Pumper Minimum Equipment
Requirements:
●
●
2 – 150’ 1-1/2” or 1-3/4”
pre-connected attack line
with nozzle attached
1 – Booster Reel or a 3rd 150’
pre-connected attack line
with nozzle attached
Equipment - Pumper
Pumper Minimum Equipment
Requirements (continued):
●
2 – 10’ Sections of ‘Suction’
Hose
●
4 – SCBAs
●
1 – 12’ or 14’ Roof Ladder
●
1 – 24’ or 35’ Extension Ladder
Equipment - Pumper
Pumper Minimum Equipment
Requirements (continued):
●
●
●
1 – Axe
1 – Crowbar (Halligan Tool can
substitute)
1 – Claw Tool (Halligan Tool can
substitute)
Equipment - Pumper
Pumper Minimum Equipment
Requirements (continued):
●
●
●
1 – Pike Pole
2 – Hand Light (4 volt wet or
6 volt dry)
2 – Shovels (no folding military
entrenching tools)
Equipment - Pumper
Pumper Minimum Equipment
Requirements (continued):
●
2 - Class BC Portable Extinguishers @
20 lb. minimum
●
1 - First Aid Kit
●
1 - Bolt Cutter (minimum 14” handles)
●
1 - 100’ of ½” Rope
Equipment - Tanker
Minimum Tanker Requirements:
●
Minimum 1,000 Gallon Water
Capacity
●
Adequate Hose for Filling
& Dumping
●
Properly Baffled
●
G.V.W. Plate
●
Annual Vehicle
Safety Inspection
Vehicle Safety Inspections
Your OSFM Inspector will expect you to
provide the necessary documentation,
on your apparatus and vehicles, to
verify the NC or Federal Vehicle Safety
Inspections have been completed and
are current.
Vehicle Safety Inspections
Apparatus/Vehicle Weight
Type of Inspection
Required
●
10,000 lbs. or less
Requires NC Inspection
●
10,001 lbs. or more
Requires NC or Federal
Inspection
Vehicle Safety Inspections
Federal Safety Inspections of Apparatus:
●
Fire department must forward copies of
the inspection paperwork to NC DMV for
recording.
Stephen Saucier
Safety & Emissions Inspection
1100 New Bern Ave. Room 104
Raleigh, NC 27699
ssaucier@ncdot.gov
Phone: (919) 861-3037
●
Failure to do so will result in financial
penalties, per vehicle, levied against the
non-compliant department.
Fire Station Buildings
All Fire Station buildings shall provide
suitable heating, as well as all
weather protection, of the
department’s response equipment.
OSFM Fire Ratings
Inspectors
■
A.C. Daniels / AC.Daniels@ncdoi.gov
919-661-5880 ext. 333
■
Chet Hill / Chet.Hill@ncdoi.gov
■
Kent Hood / Kent.Hood@ncdoi.gov
■
David Summey / Davie.Summey@ncdoi.gov
■
Vernon Ward / Vernon.Ward@ncdoi.gov
■
Bryant Waters / Bryant.Waters@ncdoi.gov
NC DOI / Office State Fire Marshal
Mail Service Center 1202
Raleigh, North Carolina 27699
1-800-634-7854 / (919) 661-5880
fax: (919) 662-4670