Library Cataloging & Processing
Specifications for Vendors
Basic Profile
 These specifications apply to all libraries in the Dallas ISD.
 Vendors will supply RDA cataloging to be followed and the Dallas ISD holdings format for all items.
 The library automation system is School Library • Solution (The Library Corporation); holdings information is
listed in the 949 local holdings field (format specified below).
 All items will be classified using the latest, unabridged version of the Dewey Decimal Classification System
(DDC 22).
 Only Library of Congress Subject Headings (LCSH) will be assigned to each item. Sears Subject Headings
are not acceptable.
 Do not use Juvenile floating subdivisions in subject headings (e.g., Juvenile literature, Juvenile fiction).
 All items are cataloged in English; do not use foreign language subject headings.
 Submit one bibliographic record per title, with separate 949 holdings fields for each copy.
 Submit cataloging records electronically (via websites or email to MARC@dallasisd.org).
 No pockets, cards or catalog cards.
 521 Lexiles must be included for all titles.
 658 Curriculum tags must be in the record.
 856 tag: It must be active URL, not a book jacket link.
 Prebound books need to retain original ISBN on back of title page in record.
 Nonprint publishers have to have valid 856 in record
 546 populated if foreign language
Shared-use Facilities (with Dallas Public Library)
 Current shared-use facilities include Arcadia Park Elementary (Arcadia Park Branch) and Brashear
Elementary (Hampton Illinois Branch).
 Barcode ranges are provided by the Dallas ISD, as specified below.
 Vendors will supply US MARC 21 bibliographic records that conform to AACR2 standards and
specifications as provided by the Dallas Public Library.
 Call numbers will be per DPL specifications
 Vendors will process all items according to processing specifications as provided by the Dallas Public
Library. DPL approved vendors are Ingram, Baker and Taylor, Midwest Tape,and Recorded Books.
 All items are shipped to Library Processing, DallasISD, 2525 S. Ervay, Dallas, TX 75215.
 Vendors will supply a second set of US MARC 21 bibliographic records that conform to AACR2 standards
and the Dallas ISD specifications (including holdings format) as listed below.
Cataloging Nonfiction Items
 Cut unabridged DDC numbers at the first prime.
 Workmarks (cutters) for all items, except individual biographies and author series, consist of the first three
letters of the main entry, and are entered in uppercase letters. Workmarks for individual biographies consist
of the biographee’s full first entry of the name as recorded in the 600 field of the bibliographic record,
entered in uppercase letters. Workmarks for author series – Modern Critical Interpretation, Modern Critical
Views, Major Literary Characters, Twentieth Century Views, Twentieth Century Interpretations, Twayne
Masterwork Studies – consist of first three filing letters of the title entry.
 Classify individual biographies as 921. Classify collective biographies as 920.
 General nonfiction items are placed in the NFC collection; there is no call number prefix.
 Reference materials are placed in the REF collection; use REF as a call number prefix.
 Professional materials are placed in the PRF collection; use PROF as a call number prefix.
 If the item is in a language other than English, enter the language as a suffix following the call number
utilizing the three-letter code from the MARC code list for languages as maintained by the Library of
Congress at http://www.loc.gov/marc/languages/language_code.pdf
 Classify graphical items with the appropriate Dewey number for the subject of the work, not 741.5.
Cataloging Fiction Items
 Workmarks (cutters) for all items consist of the first three letters of the main entry, and are entered in
uppercase letters.
 Easy fiction items are classified as E, and are placed in the EFC collection.
 General fiction items are classified as FIC, and are placed in the FIC collection.
 Story collection items are classified as FIC, and are placed in the FIC collection.
 If the item is in a language other than English, enter the language as a suffix following the call number
utilizing the three-letter code from the MARC code list for languages as maintained by the Library of
Congress at http://www.loc.gov/marc/languages/language_code.pdf
Common Language Codes (others on handout)
Chinese = CHI
Japanese = JPN
Russian =
RUS
French = FRE
Korean
= KOR
Vietnamese = VIE
German = GER
Latin
= LAT
Yiddish = YID
Italian = ITA
Multiple Languages = MUL

Classify graphic novels titles which are fiction items as fiction; do not classify in 741.5.
Cataloging Audiovisual Materials
 Workmarks (cutters) for all items except individual biographies consist of the first three filing letters of the
title entry, and are entered in uppercase letters. Workmarks (cutters) for individual biographies consist of
the first three letters of the biographee’s last name, entered in uppercase letters.
 DVD videorecordings are placed in the VRD collection; use DVD as a call number prefix.
 Cassette sound recordings are placed in the SRC collection; use CAS as a call number prefix.
 Compact disc sound recordings are placed in the SRD collection; use CD as a call number prefix.
 Do not catalog sound recording and book combinations or other audiovisual software items.
Processing Requirements for Books
 Attach mylar jackets to all hardcover books with dustcovers.
 Apply a heavy vinyl cover permanently adhered to the covers of paperback books (e.g., Lysguard, Kapco).
 Attach 2.5 mil label protectors over exposed spine labels and barcode labels.
 Attach barcode on the upper right corner of the back cover, ½ inch from the bend of the spine and 3/4 inch
from the top edge of the book. See illustration.
 Attach one spine label, with the bottom edge of the label 1½ inches from the bottom edge of the spine, on
all books with traditional spines. Attach one spine label on the lower left hand corner of the front cover, with
the bottom edge 1½ inches from the bottom edge of the book and 1 inch in from the spine, on all items with
a folded cover (similar to a magazine).
 Install theft detection devices as directed below.
 Attach pockets only if required by theft detection devices.
3/12/2016
-2-



AR reading labels if purchased are to be installed inside, NOT on spine.
Attach a property label listing the school name and Dallas ISD inside the front cover, near the spine, with
the text reading up.
Board books: property label on the back of the book under barcode.
Processing Requirements for E-Books and Web Resources
 E-Books and web resources barcodes are required to be placed in the holdings records with barcodes.
 E-books which are site specific will utilize the orgEBK for the school
 E-books which are all district-wide will use 998EBK
No Videocassettes
Processing Requirements for DVDs, CDs and Playaways
 Provide processing components if not approved for AV processing.
 Attach 2.5 mil label protectors over exposed spine labels and barcode labels.
 Attach barcode on the upper left corner of the front of the container, ½ inch from the spine and 3/4 inch from
the top edge of the container. See illustration.
 If the container is a jewel case or other case less than 3/8 inch thick, attach one spine label on the front
cover, lower left hand corner – 1 inch in from the spine and the bottom edge 1½ inches from the bottom
edge of the container. For all other containers, attach one spine label; bottom edge of the label should be
1½ inches from the bottom edge of the final container.
 Property labels should be attached outside front cover close to spine.
 No theft detection devices as directed below.
Holding Codes
 A holdings code consists of an agency number (see attached campus list) and a valid, 3-character
collection code (e.g., 270EFC).
 Use the following collection codes:
Collection
Nonfiction
Easy
Fiction
Graphic Novel
Reference
Professional
Videorecording VHS
Videorecording DVD
Sound Recording Cassette
Sound Recording CD
Sound Recording MP3
EBook
3/12/2016
Code
NFC
EFC
FIC
GNC
REF
PRF
VRC
VRD
SRC
SRD
SRP
EBK
Classification
DDC Number
E
FIC
DDC/FIC
DDC Number
DDC Number
DDC/FIC
DDC/FIC
DDC/FIC
DDC/FIC
DDC
DDC
-3-
Call Number Prefix
E
FIC
GNC
REF
PROF
VHS
DVD
CAS
CD
SRP
EBK
Web Audio Resource
3/12/2016
WBR
DDC
-4-
WBR
Barcode Specifications
 Item barcodes are 14-digit CODABAR barcodes with a mod 10 check digit.
 949 Holdings and Barcodes are required for all media, including e-books and web resources
 See processing specifications above for proper barcode placement.
 The Dallas ISD institutional code is 3434. The leading number for all item barcodes is 3.
 Vendors request barcode ranges via email (barcodes@dallasisd.org) or FAX (972-925-4704). Please
include with the request the school name, P.O. number OR purpose and the number of barcodes needed.
Large vendors may request blocks of numbers.
Requirements for Theft Detection Devices
 Provide and attach the appropriate theft detection device for the following libraries:
School Name
Adams, Bryan High
Adamson, W.H. High
Carter High
Conrad High
Balch Springs Middle
Barbara Manns Complex
Dade, Billie Middle School
Edison Middle
Garcia Middle
Gilliam Collegiate Academy
Hillcrest High
Holmes,Zan Middle
Hillcrest High
Jefferson, Thomas High
Kimball, Justin High
Lang Middle
Lincoln High
Francisco”Pancho” Medrano
Middle
Molina High
Richards, Ann Middle
Seagoville High
Secondary and Elementary DAEP
South Oak Cliff High
Spruce, H. Grady High
Tasby Middle
Townview Magnet Center
Walker Middle
White, W.T. High
3/12/2016
Make & Model
Checkpoint 9.5 MHz
Checkpoint 9.5 MHz
3M Tattletape
Checkpoint 9.5 MHz
3M Tattletape 3502 DM
3M Tattletape
3M Tattletape 3502 D
3M Tattletape
Checkpoint 9,5 MHz
Pentor 3030
Checkpoint 9.5 MHz
3M Tattletape 3502 BP
Checkpoint 9.5 MHz
Checkpoint 9.5 MHz
Checkpoint 9.5 MHz
Checkpoint 9,5 MHz
Checkpoint 9.5 MHz
Checkpoint 9.5 MHz
3M Tattletape
3M Tattletape 3802 BC
Checkpoint 9.5 MHz
3M Tattletape 3502 DM
Checkpoint 9.5 MHz
Checkpoint 9.5 MHz
Checkpoint 9.5 MHz
3M (Knogo)
Checkpoint 9.5 MHz
Checkpoint 9.5 MHz
-5-
Placement of target
attach pockets inside front cover
back inside cover - date due target
front inside cover – date due target
front inside cover - date due target
EM tag
back inside cover - date due target
back inside cover - date due target
front inside cover – date due target
front inside cover - date due target
back inside cover – date due target
attach pockets inside front cover
front inside cover - date due target
inside front cover – date due target
back inside cover – date due target
back inside cover – date due target
back inside cover – date due target
back inside cover – date due target
back inside cover – date due target
949 Local Holdings Field Format
 This field is repeatable.
 Do not use the Dynix 949 format.
 Subfields must be in alphabetical order.
949 Subfield
$a
$b
$c
$d
$g
$p
$s
Description
Holdings code – see above
Call number prefix
Call number and workmark (cutter)
Call number suffix – e.g. SPA for Spanish language materials
Barcode
Price – include the $ and decimals
Source (vendor – P.O. number)
Example
001REF
REF
780.3 BAK
SPA
33434123456789
$75.50
ACME-123456
Order and Shipping Specifications (NOTE changes: Read carefully)
 District-wide specifications are available for download on the Library Media Services webpage under
Vendor Opportunities.
 ALL orders will be shipped to:
Library Media Services – Processing
2525 S. Ervay
Dallas, Texas 75215
 All invoices will have to be made available on-line or emailed to pkslipinvoice@dallasisd.org as well as
send to Accounts Payable to be paid. LMS does not send invoices to Accounts Payable.
 Books are to be packed in Dewey order as well as the packing slip.
 Boxes must be numbered to indicate sequence (Box 1 of 3, 2 of 3, etc.).
 District Purchase Order numbers must be printed on shipping labels.
 Provide packing slips with prices or invoice copy with shipment.
 Only two shipments per purchase order will be accepted. The first is due within 30 days of receipt of
the purchase order, and the second is due no later than 90 days after receipt of the purchase order.
All other shipments will be returned at the vendor’s expense. All shipments must be received three
weeks before the end of the fiscal year.
 Vendors should immediately contact Library Media Services, (972) 925-2160, if they receive a purchase
order without an accompanying title list.
 Do not substitute titles or bindings or format.
 A Do Not Exceed (DNE) amount is used on most library orders. Vendors are responsible for orders that
exceed the DNE amount.
 Vendors who do not comply with the district specifications will not be placed on the approved bid list.
 Please address all questions concerning these specifications to the Office of the Director (972) 925-2160.
3/12/2016
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School Name
Type
Agency
School Name
Type
Agency
School Name
Type
Adams, Bryan
Adams, John Quincy
High School
001
Conner, S.S.
Elementary School
101
Conrad, Emmett J.
Adams, Nathan
Elementary School
233
Adamson, W.H.
High School
Alexander, Birdie
Agency
Elementary School
129
Hill, Robert T.
Middle School
050
High School
028
Hillcrest
High School
006
Cowart, Leila P.
Elementary School
130
Hogg, James S.
Elementary School
157
002
Cuellar, Gilbert, Sr.
Elementary School
276
Holmes, Oliver Wendell
Middle School Academy
051
Elementary School
235
Middle School
062
Holmes, Zan
Middle School
100
Allen, Gabe P.
Elementary School
103
Elementary School
241
Anderson, William M.
Elementary School
104
Hood, John B.
Middle School
052
Angelou, Maya HS
High School
030
Dade, Billy E.
DAEP* Formerly AEP East
and AEP South
Dealey, George B.
Montessori Academy
134
Hooe, Lida
Elementary School
158
Arcadia Park
Elementary School / Joint Use
105
Elementary School
135
Hotchkiss, L.L.
Elementary School
159
Atwell, William H.
Middle School Academy
042
Houston, Sam
Elementary School
160
Balch Springs
Barack Obama Male
Leadership Academy @
B.F.Darrell
Bayles
Middle School
352
DeGolyer, Everette Lee
DESA (Dallas
Environmental Science
Academy)
DeZavala, Lorenzo
Middle/High School
381
Elementary School
108
Bethune, Mary McLeod
Elementary School
274
Blair, W.A.
Elementary School
109
Blanton, Annie Webb
Elementary School
110
Middle School
071
Ireland, John
Elementary School
161
Elementary School
260
Jackson, Stonewall
Elementary School
162
Donald, L.O.
Elementary School
136
Jefferson, Thomas
High School
007
Dorsey, Julius
Elementary School
137
Johnston, Albert S.
Elementary School
163
Douglass, Frederick
Elementary School
Elementary School Learning
Center
Elementary School Learning
Center
Middle School Learning
Center
266
Jones, Anson
Elementary School
164
139
Jordan, Barbara
Elementary School
133
140
Junkins, Jerry R.
Elementary School
279
Kahn, Louise Wolff
Elementary School
275
Kennedy Curry
241
Kennedy, John F.
Elementary School
142
Kiest, Edwin J.
Middle School
Elementary School Learning
Center
Elementary School
354
Elementary School
Kimball, Justin F.
008
Dunbar, Paul L.
Earhart, Amelia
Botello, Felix G.
Elementary School
289
Bowie, James
Elementary School
112
Brashear, Jimmie Tyler
Elementary School / Joint Use
172
Browne, T.W.
Middle School
043
Elementary DAEP formerly
AEP East and AEP South
Ervin, J.N.
Bryan, John Neely
Elementary School
114
Field, Tom W.
Elementary School
144
Budd, Harrell
Elementary School
115
Florence, Fred F.
Middle School
046
Burleson, Rufus C.
Elementary School
117
Foster, Stephen C.
Elementary School
145
Burnet, David G.
Elementary School
116
Frank, Anne
Elementary School
280
Kleberg
High School
Elementary School Learning
Center
Elementary School
Bush, George H.W.
Elementary School
304
Franklin, Benjamin
Middle School
047
Knight, Obadiah
Elementary School
168
Elementary School
169
Edison, Thomas A.
074
King, Martin L., Jr.
268
166
128
167
Bushman, W.W.
Elementary School
118
Garcia, Hector
Middle School
077
Kramer, Arthur
Cabell, William L.
Elementary School
119
Gaston, W.H.
Middle School
048
Lagow, Richard
Elementary School
170
Caillet, F.P.
Elementary School
120
Gill, Charles A.
Elementary School
147
Lakewood
Elementary School
171
Callejo, Adelfa
Elementary School
247
Gilliam Coll, Kathlyn Joy
High School
085
Lang, Harold
Middle School
076
Carpenter, John W.
Elementary School
121
Gonzalez, Henry B.
Elementary School
234
Lanier, Sidney
Vanguard Elementary School
173
Carr, C.F.
Elementary School
122
Gooch, Tom C.
Elementary School
148
Lee, Robert E.
Elementary School
174
Carter, David W.
023
Greiner, W.E.
Middle School Academy
049
Lee, Umphrey
Elementary School
175
124
Guzick, Frank
Elementary School
240
Lincoln
Magnet High School
009
Cary, Edward H.
High School
Elementary School Learning
Center
Middle School
Hall, Lenore Kirk
Elementary School
149
Elementary School
177
Casa View
Elementary School
125
Halliday, Ebby
Elementary School
305
126
Elementary School
156
178
Henderson, Margaret B.
Elementary School
152
Middle School
053
Longfellow, Henry W.
Middle School Academy
073
Cigarroa, Leonides
Elementary School
Elementary School Learning
Center
Elementary School
Hawthorne, Nathaniel
Elementary School
Central
Lipscomb, William
H. I Holland Elementary
(formerly Lisbon)
Long, J.L.
Lowe, Jack Sr.
Elementary School
176
Cochran, Nancy J.
Elementary School
236
Macon, B.H.
Elementary School
180
Comstock, E.B.
Middle School
045
Madison, James
High School
032
Carver, George W.
Chávez, César
044
281
278
Hernandez, Onesimo
Elementary School
269
Hexter, Victor H.
Elementary School
153
Highland Meadows
Elementary School
284
School Name
Manns Complex, Barbara
M.
Maple Lawn
Type
Agency
School Name
Type
Agency
School Name
Type
Reilly, Martha Turner
Elementary School
198
Stevens Park
Elementary School
211
Reinhardt
199
Stockard, L.V.
Middle School
059
200
Stone, Harry
Montessori Academy
212
Storey, Boude
Middle School
060
Sunset
High School
018
Richards, Ann
Elementary School
Elementary School Learning
Center
Elementary School Learning
Center
Middle School
265
Tasby, Sam
Middle School
083
Richardson, Thelma
Elementary
303
Tatum, C.A. Jr.
Elementary School
155
Terry, T.G.
Elementary School
213
Thornton, Robert L.
Elementary School
215
Middle &High School
358
Elementary School
181
Marcus, Herbert
Elementary School
182
Rhoads, Joseph J.
Marsalis, Thomas L.
Elementary School
183
Rice, Charles
Marsh, Thomas C.
201
Agency
054
Mata, Eduardo
Middle School
Elementary School Learning
Center
Montessori Academy
270
Roberts, Oran M.
Elementary School
202
May, Jose
Elementary School
107
Rogers, Dan D.
Elementary School
203
McShan, Lee
Elementary School
286
Roosevelt, Franklin D.
013
Titche, Edward
Elementary School
216
McNair, Ronald E.
Medrano, Esperanza
"Hope"
Medrano, Francisco
“Pancho”
Milam, Ben
Elementary School
264
Rosemont
High School
Elementary and Middle
School (359)
204
Tolbert, Thomas
Elementary School
277
Elementary School
283
Elementary
288
Townview Magnet Center
High School
041
Travis, William B.
Vanguard Academy
217
Truett, George W.
Elementary School
218
Turner, Adelle
Elementary School
219
Twain, Mark
Elementary School
220
Elementary School
222
Elementary School
141
Middle School
056
Martinez, Eladio R.
Middle School
079
Rosemont C.V.
Semos Campus
Rowe, Edna
Elementary School
184
Miller, William B.
Elementary School
Mills, Roger Q.
353
Elementary School
232
Runyon, John W.
Elementary School
237
185
Rusk, Thomas J.
Middle School
055
Elementary School
186
Russell, Clinton P.
Elementary School
205
Molina, Moisés E.
High School
005
Saldivar, Julian T.
Elementary School
271
Moreno, Maria
Elementary School
272
Salazar, Arturo
Elementary School
239
Moseley, Nancy
Elementary School
187
Samuell, W.W.
High School
014
Urban Park
Jill Stone at Vickery
Meadows
Walker, E.D.
Mount Auburn
Elementary School
188
San Jacinto
Elementary School
207
Walnut Hill
Elementary School
224
Multiple Careers Magnet
High School
004
Sanger, Alex
Elementary School
206
Washington, Booker T.
High School
034
North Dallas
High School
024
Seagoville Elementary
Elementary School
208
Webster, Daniel
Elementary School
225
Oliver, Clara
John Leslie Patton Jr.
Academic Center
Peabody, George
Elementary School
189
Seagoville High
High School
015
Weiss, Martin
Elementary School
226
High School
389
Seagoville Middle
Middle School
069
White, W. T.
High School
021
Elementary School
190
Elementary School
244
228
Elementary School
191
High School / Middle School
029
Elementary School
301
Peeler, John F.
Elementary School
192
Elementary School
209
Williams, Sudie L.
Wilmer Hutchins
Elementary
Wilmer Hutchins High
Elementary School
Pease, Elisha M.
Seagoville North
Secondary DAEP formerly
AEP at Village Fair
Silberstein, Ascher
High School
380
Pershing, John J.
Elementary School
193
Skyline
Smith New Tech , A.
Maceo
Smith, Larry
High School
025
Wilson, Woodrow
High School
022
High School
003
Winnetka
Elementary School
229
Elementary School
154
Withers, Harry C.
Elementary School
230
Soto, Celestino M.
Elementary School
287
Young, Whitney M.
Elementary School
250
South Oak Cliff
High School
016
Zaragoza, Ignacio
Elementary School
131
Spence, Alex W.
Middle School
058
Zumwalt, Sarah
Middle School
072
Spruce, H. Grady
High School
017
Professional Library
District
905
196
Starks, John P.
Elementary School
263
EBook Branch
District
998
197
Stemmons, Leslie A.
Elementary School
210
EBook
School Specific
Org
Pinkston, L.G.
High School
012
Pleasant Grove
Elementary School
273
Polk, K.B.
Elementary School
194
Preston Hollow
Elementary School
195
Quintanilla, Raúl
Middle School
068
Rangel, Irma YWLS
Girls School
Elementary School Learning
Center
Elementary School
035
Ray, J.W.
Reagan, John H.
3/12/2016
-8-
School Name
Jt Use School/Public
Libraries
3/12/2016
Type
Agency
New Campuses
-9-