CA -ACME BYLAWS
As of: 22 January 2013
ARTICLE I- NAME
The name of this organization shall be the California Advisory Council on Military
Education (CA-ACME)
ARTICLE II - PURPOSE
Section 1. This organization is established to:
A. Promote and support quality education programs that are available to all military
personnel, veterans and their family members.
B. Collaborate with military and college educators and other professional
organizations associated with academic and vocational education.
C. Submit recommendations to institutions and governmental agencies that support
CA-ACME purposes. Identify, study, and seek solutions to issues that jointly affect
colleges and military, veterans and eligible family members.
ARTICLE III- MEMBERSHIP AND VOTING RIGHTS
Section 1. Voluntary Membership is encouraged and may be held by:
A. Representatives from private and public schools accredited by regional or
national agencies and/or approved by State Approving Agencies (SAA).
B. Federal and state agencies that have professional, helping, supportive and
educational interest in serving CA-ACME objectives.
C. Education Services Officers and education staff from all military services.
D. Veterans, Educational Counselors, Advisors and all staff persons of public and private
academic/vocational institutions assisting active duty, veteran students and eligible
family members.
E. Representatives of state and federal education regulatory agencies.
Section 2. Members are entitled to elect Board Members and vote on matters brought
before general membership.
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ARTICLE IV - ORGANIZATION
Section 1. Board of Directors. The Board of Directors shall supervise, control, and direct
affairs of the organization pursue its purposes and determine its policies, except as
otherwise provided in these Bylaws.
The Board may propose operating rules and
procedures as deemed advisable to carry on day-to-day operations.
The CA-ACME
members shall be informed of any policies adopted by the Board since the
last regular meeting. These policies shall remain in effect unless the voting members
elect to change or rescind them.
Section 2. Officers. The officers of this Association shall be: President, Vice President, Treasurer,
Secretary, Chair Military, Chair Veterans, Chair Institutions, one Director per region, Director of
Technology, Director of Development, Director of Communications, Director of Membership, and
Military Educational Representatives. All Board Members will serve without compensation. Any
elected officer who is unable to perform their duties may be replaced subject to the review of the
board.
A. Election of Executive Officers. The election in odd years will include the following Board
Members, which are: The Vice President, Treasurer, Secretary, Chair Military, Director of
Development, Director of Communication, and Directors of Region 1 and 3. The election in
even years will include the following Board Members, which are: Chair Veterans, Chair
Institutions, Director Technology, Director Membership, and Directors of Region 2, 4
and 5.
B. President will be replaced by the existing Vice President on odd election years and may
remain on the Board as Past President.
C. Elections will be held annually by Director of Membership conducting electronic
ballots. Formal Induction will occur after tally of votes at the Advisory Board Meeting.
Candidates can run more than one term. If unopposed, they can be re-elected another
two year term. In the event of a tie, a run-off will be conducted for one additional week.
D. Military Educational Representatives shall be appointed based on the review of the
board and will hold no voting rights.
E. Terms of Office. Shall be approximately two years for elected and appointed officers.
Past Presidents shall have a non-expiring term with no voting rights. Immediate Past
President retains voting rights as long as they are an active participant of the Board.
F. Vacancies in Offices. Any vacancy shall be appointed by the President. If the President
is vacant, the Vice President shall become President.
Section 3. Meetings. The Executive Board Meetings shall be determined by the Board
and occur at least annually. The Regional Chairs shall determine the Regional
Meetings. General membership meetings shall be determined by the Board.
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Section 4. Quorum. A majority of the voting members shall constitute a quorum at
general membership meetings. A majority of the Board shall constitute a quorum at
board meetings. At a minimum, the President or one of the three Chairs must be in
attendance.
ARTICLE V- ADMINISTRATION
Section 1. Duties of Officers.
A. President. The President shall be the principal officer of CA-ACME and shall:
1. Preside at all board and general meetings.
2. Be an ex-officio member of all committees.
3. Appoint all standing and special committee chairs with advice and consent of
the Board.
4. Ensure program is developed and carried out to achieve the purposes of CAACME.
5. Appoint replacements for the offices of Chair Military, Chair Veterans, Chair Institutions,
Secretary, Treasurer, Director of Development, Director of Technology, Director of
Membership, Director of Communications, and Regional Directors with advice and consent
of the Board, if any positions become vacant.
6. Perform other duties as assigned by the Board and/or membership.
7. Attend at least one regional meeting per region, per year, or coordinate an
appropriate substitute.
B. Vice President shall:
1. In absence of president, preside over meeting.
2. Assist president in any administrative function of CA-ACME.
3. In the event of an emergency, and the president position becomes vacant, Vice President
will serve as the interim president.
C. Treasurer shall:
1. Maintain a complete accounting of accounts receivable and payable and make
a report available upon the Board's request.
2. Maintain State and Federal Compliance requirements for 501c3.
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3. Perform other duties as assigned.
D. Secretary shall:
1. Keep a record of the deliberations of CA-ACME minutes and agendas.
2. Maintain the correspondence and history of CA-ACME.
3. Perform other duties as assigned.
E. Chair Military shall:
1. Represent the Department of Defense constituency within the organization.
2. Perform other duties as assigned.
F. Chair Veteran shall:
1. Represent Veteran constituency within the organization.
2. Perform other duties as assigned.
G. Chair Institutions shall:
1. Represent the Civilian higher education constituency.
2. Perform other duties as assigned.
H. Regional Directors shall:
1. Represent their region at all Board meetings.
2. Survey all institutions and agencies within their region for input and
recommendations prior to Board meetings.
3. Act as liaison between CA-ACME and regional constituents. Recruit members
for the CA-ACME within their region.
4. At a minimum, conduct one annual regional meeting.
5. Form committees as needed to organize and conduct regional business.
6. Perform other duties as assigned.
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I. Director of Technology shall:
1. Establish and maintain organizations website. Organize information systems, electronic
data, computer programming and system analysis.
2. Evaluating the use of the organization’s technology and its need.
3. Recommend improvements to software and hardware upgrades.
4. Perform other duties as assigned.
J. Director of Development shall:
1. Planning, organizing, and directing overall communication strategies and public
information activities for the organization;
2. Managing, planning, directing, controlling and implementing a proactive communication
program to enhance the reputation of the association and visibility of the field
3. Representing the organization in the media and other relevant occasions.
4. Perform other duties as assigned
K. Director of Communication shall:
1. Oversee the flow of information within the organization.
2. Develop and implement strategies and plans to communicate the organizations message.
3. Manage media/public relations with press conferences and press releases.
4. Strive to build good relationships with media and local public.
5. Perform other duties as assigned.
L. Director of Membership shall:
1. Develop and implement membership plans for retention of current members and growth of
new members, according to client work plan activities and Board goals.
2. Coordinate, manage, track, and evaluate all membership and renewal activities, including
new members, renewal, and potential member.
3. Ensure membership lists are updated on client websites on a monthly basis.
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4. Perform other duties as assigned.
M. The Past President shall:
1. Advise and assist the President and other officers of CA ACME.
2. Perform other duties as assigned.
N. Military Educational Representatives shall:
1. Advise and assist the President and other officers of CA ACME.
2. Performed other duties as assigned.
Section 2. Roberts Rules of Order, Revised, shall govern all meetings of the CA-ACME,
as consistent with applicable statues and these Bylaws, unless other specific procedures
are provided by the Board.
Section 3. Power of Attorney. The executive officers of the Association shall have authority
as attorney-in-fact to execute and acknowledge on behalf of the Association, legal documents
or other instruments in connection with the operation of the Association as
approved by the Board of Directors.
ARTICLE VI - STANDING COMMITTEES
Standing committees will be appointed by the Board as needed.
ARTICLE VII - AMENDMENT OF BYLAWS
Section 1 . The Bylaws may be revised.
A. Amendment of these Bylaws may be proposed in writing by any member of the
CA-ACME. Written proposals shall be submitted to the Secretary.
B. Such proposals shall be referred to a Bylaws review group appointed by the President
for study and recommendation to the Board. If approved by the Board, the recommended
amendment will be distributed in writing to the membership.
ARTICLE VIII- REGIONS
The five CA-ACME Regions, which include the 58 California counties, are listed at
Addendum A.
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CA-ACME BYLAWS
ADDENDUM A As of: 22 January 2013
REGIONS:
Region 1_
A, San Diego County
B. Imperial County
Region 2_
A. Los Angeles County
B. Orange County
C. Riverside County
D. Ventura County
Region 3_
A. Kern County
B. San Bernardino County
C. Kings County
D. Tulare County
E. Inyo County
F. Santa Barbara
G. San Luis Obispo County
Region 4
A. Monterey County
B. San Benito County
C. San Francisco County
D. Santa Cruz County
E. Santa Clara County
F. San Mateo County
G. Alameda County
H. Contra Costa County
I. Marin County
J. Sonoma County
K. Napa County
L. Solano County
M. Yolo County
N. Lake County
O. Colusa County
P. Mendocino County
Q. Glenn County
R. Humboldt County
S. Trinity County
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T. Del Norte County
U. Siskiyou County
Region 5_
A. Sacramento County
B. Amador County
C. Sutter County
D. Yuba County
E. El Dorado County
F. Placer County
G. Nevada County
H. Sierra County
I. Butte County
J. Tehama County
K. Plumas County
L. Shasta County
M. Lassen County
N. Modoc County
O. Fresno County
P. Merced County
Q. Madera County
R. Mariposa County
S. Mono County
T. Stanislaus County
U. Tuolumne County
V. San Joaquin County
W. Calaveras County
X. Alpine County
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CA-ACME BYLAWS
As of: 22 January 2013
CA-ACME Steering Committee Signatures
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