ALL-COMMUNITY MEETING
1 December 2014
Steering Committee Mission
To act as an organization through which families,
teachers, staff, and the larger community can work
cooperatively to support and enhance the
educational and social experiences of the children
and families at The Expedition School.
TESCA Priorities
This year:
• Community building initiatives
• Playground and school grounds
• Technology and other tools
• Teacher and staff appreciation
• Arts enrichment
• Yearbooks
Additional priorities for future:
• Teacher mini-grants
• Classroom and field trip discretionary fund for each class
TESCA Structure
Co-chairs
Treasurer
Secretary
Room Parent Coordinators
Communications
Coordinator
Grants Coordinator
Community
Liaison
Committee Coordinators
Laying the Foundation
• Established a structure for the organization
• Held an election and recruited committee chairs
• Have been meeting bi-weekly since September 4th
• Drafted and approved bylaws
• Approved filing for 501(c)3 status, committed to
completing application by the end of 2014
• Opened a bank account and process for tracking
funds
• Developed and implemented a communications plan
Laying the Foundation
• Meet weekly with school administrators
• Established policies and procedures for approving
events, and funding requests
• Established and streamlined communications with
the community
• Working committees have been meeting regularly
and planning events and projects
Meeting Schedule
• We meet every two weeks at TES.
• First meeting in the new year is January 15th.
• Meetings are Monday night at 7pm in the
conference room.
• Community members are welcome and
encouraged to attend.
It’s not to early to think about next year…
• The next All-Community meeting is scheduled for 9 Feb.
• At this meeting, we will ask you to elect a Nominating
Committee of 3 current TESCA members.
• Committee is tasked with nominating 1 eligible person for
each Steering Committee position.
• Nominations will be shared with the TESCA.
• Additional nominations may be submitted.
• Formal TESCA election will take place on 15 May.
• If you’re interested in serving on the nominating
committee or the Steering Committee please let us know.
Treasurer’s Report
Revenue/Expense
Income
Allocations
Expense
Rec’d
Spent
Current
Balance
Gaga Ball Pit
562.00
0
562.00
Recorders
340.00
340.00
0
Donations
430.00
Bake Sales
30.05
Child Care
275.00
Hot Tin Roof
607.00
Hillsborough BBQ
312.85
Technology
230.00
0
230.00
Radius Pizza
230.00
Yearbook
250.00
0
250.00
Game Night
537.45
235.00
Recorders
340.00
435.86
1,395.35
95.86*
1299.49
Yearbook Ads
250.00
3,012.35
Net
$ 2,341.49
670.86
Unrestricted
*Recorder expense paid with unrestricted CA funds.
Communications
• Website – www.tes-ca.org
• Google Calendar
• eNewsletter
• Sent out every other Sunday
• Archived on website (Association Information tab)
• TESCA managed email list
• Facebook page
• Closed group
• Based on school directory (Parent Info tab on TES site)
• Posted guidelines for commenting
• Room parent emails as needed
• Paper notes sent home as needed
Hillsborough Holiday Parade
Room Parents
Kindergarten
• Deanne Crawford
• Melanie Laskey
• Elaine Ortiz
• Sally Whitaker
1/2 Teachers
• Johelen Courliss
• Dauren Hamilton
• Jessica Henry
• Amy Hill
• Jennifer Juhlin
• Heather Rael
• Aimée Hobby Rhodes
• Laurie Timberlake
3/4 Teachers:
• Heidi Bell
• Nikki Bratten
• Amy-Jae Crawford
• Joanne Finkle
• Stacy Markwell
• Amanda Powell
• Jennifer Wiziecki Rukas
• Casey Russell
• Susann Westlake
5/6 Teachers
• Libby Barron
• Amy Carabetta
• Heather Norman-Scott
• Aimée Hobby Rhodes
Grants Writing Team
“Full service” team of 12 parent volunteers
We find, research, write, submit, & manage grant applications
Submitted fall 2014
• School Garden Grant (Whole Kids Foundation)
• Arts in Education Grant – creative writing residency for 5th/6th
grade (Orange County Arts Commission)
In progress
• Toolbox for Education Grant (Lowe’s) - deadline Feb 2015
Ongoing/Future directions
• Grants to support technology/purchase of iPads
• Grants to support specific classroom projects
• Teachers & parents please contact us with ideas
Working Committees
Casey Russell
Gina Rhoades
• Fundraising
• Arts
• Hospitality
• Grounds
• Yearbook
• Social
Fundraising Committee
What we’ve done:
What we plan to do:
• Childcare / bake sale at first
• Read-a-thon / book fair
TESCA meeting
• Monthly Restaurant Night
• Guest bartender nights at
Hot Tin Roof
• Pizza / bake sale at Game
Night
• Customer loyalty programs
• Art by Me
• Coin Drive
• Yard Sale
• More Restaurant Night and
Hot Tin Roof events
Hospitality Committee
What we’ve done:
What we plan to do:
• Teacher Workday
• Holiday Luncheon
Breakfasts
• Early Release Snacks
• Fall Party
• Thanksgiving Pies
• Staff Survey
Dec 16th
• Staff Appreciation Week
April 13-17th
• Planning Meeting for Staff
Appreciation Week
Yearbook Committee
What we’ve done:
What we plan to do:
• Selected a publisher
• Sell ads
• Decided format & length
• Pre-sell yearbooks
• Developed ad sales plan
• Collect more photos
• Set timeline
• Plan signing event
• Began collecting photos
• Examine scholarship
• Selected class
representatives
need
Arts Committee
Initial Ideas:
• School-wide art project
• Classroom volunteers to facilitate art education/projects
• Early release Wednesday enrichments clubs
• Art by Me fundraiser
• Collaborate with Ms. Glass to help with school
performances
• Contact Hillsborough Arts Council to invite local artists to
present to/work with our children
Arts Committee - First Official Meeting
Monday, December 8th
6:30pm
The Whistle
Grounds Committee
What we’ve done:
What we plan to do:
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• Gaga Ball pit Dec 13-14
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Widened & Mulched path to Gold Park
Fence (behind teepee)
Teepee
Tetherball
Log balance beam
Temporary swings and climbing structures
Tire structure
Beautification of grounds through
windsocks, bird feeders, planters/pots,
and other outdoor decorative items
Benches, picnic table, and shade sails in
the courtyard
Bluebird house
Soccer ball donations from Sports
Endeavors
Applied for and received a gardening
grant from Weaver Street Market
• Permanent 4-square and hopscotch
• Full size picnic tables
• Two benches
• Implementation of WSM garden grant
• matchbox car/racetrack station
• PVC pipe free play pieces
• Full grounds committee meeting
January 15 at 8am
Social Committee
What we’ve done:
What we plan to do:
• Fall potluck at Gold Park
• 3rd Quarter Event –
• Socials at Hot Tin Roof
• Coffee gatherings at The
Whistle & Weaver Street
Market
• Family Game Night
possibly a pajama movie
night
• 4th Quarter Event – Spring
potluck at Gold Park
Comments or Questions?