Kalamazoo College
Mail & Copy Center Student Organization Information
Hours:
 The Mail & Copy Center window is open from 10:00am to 7:00pm during the academic year and from 10:00am to
12:00pm and 1:00pm to 4:00pm during the summer months. During the academic year 5:00pm to 7:00pm is for
package pickup only.
 Please refrain from entering the Mail & Copy Center unless your situation is necessary, such as picking up cartons of
paper or large packages. Please check at the window for access permission. Please understand that while you may
receive an “instant” email notice that your package has been delivered, it does take us some time to sort and
process packages. Please do not ask for your package until the pink Package Slip has been placed in your mailbox.
Student Organization Mail:
 All outgoing Student Organization mail must have a 13-digit account number on envelopes. These 13-digit account
numbers can be obtained from Student Commission. If this information is not supplied, the mail will be opened to
determine ownership and then returned to owner for proper processing.
 If Student Organization mail has been mailed out without identifying information and then returned to us for any
reason, it will need to be opened to determine ownership.
Student Mail – On-Campus Distribution:
 When bringing bulk mailings or items to the Mail & Copy Center for delivery to student mailboxes:
o If the items will fit in the mailboxes, please have them in numerical order, rubber band together, and place them
in the “On-Campus” mail chute if able, or hand off at the window, if necessary.
o If the items will not fit in the mailboxes, please distribute them from your office or consider setting up a pick-up
table in Hicks. We will distribute a few oversized items, just not large quantities.
 Student Mailbox Dimensions are: 3” wide x 5” tall x 15” deep
Copies:
 You must use 13-digit account numbers and dates on all purple copy request forms and green supply request
forms. Avoid using “ASAP” as a due date on copy requests.
 Completed copies will be placed in your Student Organization Mailbox. Please make sure that anyone picking up
the copies knows this and has access to the mailbox. If the copies will not fit in the mailbox, a white package slip
will be placed in the mailbox and the copies can be picked up at the window.
 Please allow 24-hour turn-around time. Requests may be done sooner depending on the Copy Center workload.
Reminders:
 While we are both knowledgeable in all the Mail & Copy Center services and functions, for more detailed or
technical assistance please contact:
 Carol Cowper for Mail Services, M-F, 8:30 a.m.- 4:30 p.m., 337-7252
 Deb Stevens for Copy Services and Staples Office Supply Services, M-F, 9:00 a.m.-1:00 p.m., 337-7253
7/14/11