District 5580 Assistant
Governors
Training Seminar 2011
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RI Theme 2011-2012
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District XXXX
District Team Training Seminar
RI President 2011-2012
Kalyan Banerjee and wife, Binota
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District XXXX
District Team Training Seminar
Kalyan Banerjee
• Member of the Rotary club of Vapi, Gujarat, India,
since 1972.
• Served Rotary as a director,
• Rotary Foundation trustee, committee and task force
chair,
• International Assembly group discussion leader,
• President's representative,
• District governor.
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District XXXX
District Team Training Seminar
District 5580 Governor 2011-2012
Tom Riley & wife Ann
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District XXXX
District Team Training Seminar
District Goals for 2011-2012
• $100 per capita Foundation Annual Giving
• Meet the $2000/Club Polio Challenge
• Net increase of 1 new member / club
• Increase of 3 new clubs, including 1 Rotaract
and 1 Interact club
• Vision 6 Clubs
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District XXXX
District Team Training Seminar
District Administration
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District XXXX
District Team Training Seminar
Communication Plan
• Responsibility for communication
• Frequency of communication
• Content of communication
• Methods of communication
• *Web Meetings
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District XXXX
District Team Training Seminar
Questions
&
Comments
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District XXXX
District Team Training Seminar
Role and Responsibilities
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Rotary Leaders
District leaders
• District governor
Club leaders
• District governor-elect
• Club presidents
• District governor-nominee
• Club secretaries
• District Trainer
• Club committee chairs
• District committees
• * Club-level trainers
• District Office- Diane Collins
• Other assistant governors
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District XXXX
District Team Training Seminar
District Responsibilities
• Assist in developing district goals.
• Coordinate the governor’s official visit with
clubs.
• Communicate clubs’ strengths, weaknesses, and
progress toward goals.
• Attend district meetings.
• Participate in Rotary Foundation programs,
events, and fundraising.
• Help develop future district leaders.
• Provide continuity with for your replacement
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District XXXX
District Team Training Seminar
Your Responsibilities
• Help presidents-elect develop effective goals.
• Visit clubs at least four times a year.
• Monitor the progress of each club’s service projects.
• Encourage club leaders to attend district meetings.
• Motivate clubs to follow through on the governor’s
requests.
• Assist clubs in planning and scheduling the governor’s
official visit and attend all related club assemblies.
• Coordinate training with the district Training committee
and *Club Trainer
• Assist clubs identifying district committee members
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District XXXX
District Team Training Seminar
Responsibilities
• Briefing the incoming assistant governor on
the status of clubs
• Assist the clubs in identifying a *Club Trainer
• Learn and conduct * Web Meetings with club
leadership (for training contact District Trainer )
• *Quarterly Assistant Governors Web Meetings
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District XXXX
District Team Training Seminar
Role and Responsibilities
Questions
&
Comments
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District XXXX
District Team Training Seminar
Working with Clubs
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Club Leadership Plan
• Develop long-range goals
• Set annual goals
• Conduct club assemblies
• Ensure clear communication
• Provide continuity in leadership
• Amend club bylaws to reflect practices
• Increase fellowship
• Ensure every member is active and INCLUDED!
• Develop a training plan with Club Trainer
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District XXXX
District Team Training Seminar
Club Committees
• Club Administration
• Membership
• Public Relations
• Service Projects
• The Rotary Foundation
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District XXXX
District Team Training Seminar
Goals
• Before the start of the Rotary year, assistant
governors should help clubs set annual
goals.
• These goals should address elements of an
effective club and should support the club’s
long-range plans.
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District XXXX
District Team Training Seminar
Planning Guide for Effective
Rotary Clubs
• Tool that helps clubs establish realistic
goals
• Contains assessment and goal-setting
sections for major areas of club
operations
• Includes strategies to achieve goals
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District XXXX
District Team Training Seminar
Effective Goals
• Shared
• Measurable
• Challenging
• Achievable
• Time specific
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District XXXX
District Team Training Seminar
Minimum Standards for Clubs
• Pays per capita dues to RI
• Meets regularly
• Ensures that members subscribe to appropriate
magazines
• Implements service projects
• Accepts the visit of the governor or assistant
governor
• Maintains appropriate liability insurance
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District XXXX
District Team Training Seminar
Effective clubs
• Sustain or increase their membership
• Address the needs of their communities
and communities in other countries
• Support The Rotary Foundation both
financially and through participation
• Develop club leaders beyond the club
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District XXXX
District Team Training Seminar
Your Club Visit
Focuses on:
• Assessing a club’s progress toward its
goals and the strategies being used to
achieve those goals
• Suggesting practical solutions to
problems challenging the club
• *New Innovations for clubs
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District XXXX
District Team Training Seminar
Memo of Club Visit
• Tool for district leaders to assess club
effectiveness
• Final version serves as an official
record of a club’s annual progress
• Based on the elements of an effective
club
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District XXXX
District Team Training Seminar
Governors Official Visit
Focuses on:
• Motivating club members to participate in service
projects
• Reviewing the status of the Club Leadership Plan
• Bringing attention to important Rotary issues
• Paying special attention to new, weak, and
struggling clubs
• Personally recognizing outstanding club projects
and the contributions of individual Rotarians
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District XXXX
District Team Training Seminar
Working with Clubs
Questions
&
Comments
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District XXXX
District Team Training Seminar
Resources
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Club Resources
• Club officers and other club members
• Past club leaders
• * Club Trainer
• Club members’ spouses and families
• Rotary partners in service (Rotaract,
Interact, Rotary Community Corps)
• Leaders and members of other community
service organizations
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District XXXX
District Team Training Seminar
Meetings for Club Members
• L.E.A.D.S & P.E.T.S
Presidents-elect training seminar
• District assembly
• District conference
• District leadership seminar
• District membership seminar
• District Rotary Foundation seminar
• *Rotary Leadership Institute (RLI)
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District XXXX
District Team Training Seminar
District Resources
• District committee members
• District governor
• District governor-elect
• District governor-nominee
• District Trainer
• District Office – Diane Collins
• Fellow assistant governors
• Past district leaders
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District XXXX
District Team Training Seminar
RI and Foundation Resources
• Official Directory
• RI Catalog
• Manual of Procedure
• The Rotarian or Rotary regional magazines
• Rotary World
• RI Web site
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District XXXX
District Team Training Seminar
Resources
Questions
&
Comments
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District XXXX
District Team Training Seminar
Role and Responsibilities
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District Committees
• Provide support and guidance to clubs.
• Help establish district goals.
• Work with district leaders to plan strategies to
achieve club and district goals.
• Promote and attend district training meetings and
the district conference.
• Manage communication between RI and the
district on the committee’s area of focus.
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District XXXX
District Team Training Seminar
Key Relationships
District leaders
Club leaders
• District governor
• Club presidents
• District governor-elect
• Club secretaries
• District governor-nominee
• Club committee chairs
• District Trainer
• * Club-level trainers
• District Office - Diane Collins
• Assistant governors
• Other district committees and
their members
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District XXXX
District Team Training Seminar
Working with Clubs under
the Club Leadership Plan
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District XXXX
District Team Training Seminar
Club Leadership Plan
• Develop long-range goals
• Set annual goals
• Conduct club assemblies
• Ensure clear communication
• Provide continuity in leadership
• Amend club bylaws to reflect practices
• Increase fellowship
• Ensure every club member is active
• Indentifying a *Club Trainer & Develop a training plan
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District XXXX
District Team Training Seminar
Club Committees
Club
Admin.
Membership
Public
Relations
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Service
Projects
The Rotary
Foundation
District XXXX
District Team Training Seminar
District Committees
Club
Admin.
Membership
Development
Public
Relations
District
Programs
The Rotary
Foundation
Finance
Membership
Public
Relations
District
Programs
The Rotary
Foundation
District
Conference*
Extension
RI
Convention*
Training*
* These district committees may work with more than one club committee.
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District Team Training Seminar
Working with Clubs
An effective communication plan
considers:
• Each club’s needs
• Example of successful projects
• Available resources
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District XXXX
District Team Training Seminar
Elements of a Key Message
• Examples of Rotarians in action — making
differences in their clubs, their communities, and
the world
• Committee goals and strategies to achieve them
• Links between club members and the committee
• Results from previous projects, plans, and
discussions showing the committee’s work with
clubs
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District XXXX
District Team Training Seminar
Presenting to Clubs
• Create an outline of your presentation.
• Demonstrate how the information shared will
address challenges.
• Begin with an example or vivid description.
• Be brief.
• Suggest ways that participants can access further
information and take action.
• Involve your participants.
• Conclude by summarizing the main points.
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District XXXX
District Team Training Seminar
8:1 Ratio
• It takes eight hours of preparation to
produce one good hour of
presentation.
• Before the presentation, invest time to
ensure it will increase Rotarian
participation in activities related to the
committee.
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District Team Training Seminar
New Rotary
Programs
in our District
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District XXXX
District Team Training Seminar
Avenues of Service
1.Club Service
2. Vocational Service
3.Community Service
5. *New
Generations
4.International Service
The Avenue of New Generations recognizes the positive change implemented
by youth and young adults involved in leadership development activities,
community and international service projects, and exchange programs that
enrich and foster world peace and cultural understanding
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District XXXX
District Team Training Seminar
“ERGOKO”
Every Rotarian Get One Keep One
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District XXXX
District Team Training Seminar
Club Visioning
District 5580 Visioning Coordinators
Marilyn M Chambers- Club Vision
District Coordinator
Home: 218-643-1539
Cell: 701-640-2532
chamar27jun@earthlink.net
Claudette Holly
Work: 218-547-1515
Home: 218-547-2670
Cell: 218-252-2357
cloudyh@hotmail.com
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District XXXX
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What is a Club Vision
It is a living management tool that:
• Defines a shared commitment
• Provides long-term direction
• Creates a framework to establish
goals and objectives
• Optimizes use of resources
District XXXX
District Team Training Seminar
How Will Clubs Benefit From
Club Visioning?
• Plan-Long range (strategic)
• Annual goals (Actions and plans)
• Continuity in projects/decision making
• Consensus for decision making
• Club members know “what we stand for”
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District XXXX
District Team Training Seminar
Club Vision Process
Planning Steps…
Vision
Actions & Programs
Long Range Plan
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District XXXX
District Team Training Seminar
Club Training Program
• A club-level training program should:
• Ensure that club leaders attend district meetings
• Provide consistent and regular orientation for new
members
• Offer ongoing educational opportunities for current
members
• Create a leadership-skills development program for all
members
• Help the club to create a strategic plan
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District XXXX
District Team Training Seminar
A Club Trainer is:
• Fairly knowledgeable in Rotary, on
the Club, District and International
levels.
• Able to use training tools and ensure
the Club Officers have access to these
sessions.
• A liaison between Club and District
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District XXXX
District Team Training Seminar
Rotary Leadership Institute - RLI
•
MISSION OF THE ROTARY LEADERSHIP INSTITUTE
• “The purpose of The Rotary Leadership Institute is to
provide an educational opportunity for Rotarians identified
as potential leaders by their club presidents.
•
Each club president will be asked annually to nominate
club members as potential club leaders (not necessarily
future presidents) in the years ahead.
• Courses will be given for the nominees to foster Rotary
knowledge and leadership skills.
• It is hoped that these courses will also motivate the
participants to be enthusiastic, creative and dedicated
Rotarians..
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District XXXX
District Team Training Seminar
Rotary Leadership Institute
a grass roots organization of Rotarians that trains young
Rotarians to take the lead in their clubs and in their communities.
• D-5580 & D-5590 formed North Star Division
• North Star Division Chair – Tim Kaminski
• Facilitator training will be in late September
• 1st RLI Institute will be offered in late fall or
early winter.
• Estimated cost to $65-$95 per person plus
transportation & lodging
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District Team Training Seminar
Resources
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Flow of Information
• You can help Rotary clubs locate the resources they need
to be effective.
• You receive information from :
— Clubs
— District leadership (district governor, governor-elect,
governor nominee district trainer, district office, assistant
governors, and other district committees)
— RI and Rotary Foundation committees resource
groups, and appointees
— RI and Rotary Foundation publications
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District XXXX
District Team Training Seminar
Club Resources
• Club officers and other club members
• Past club leaders
• Spouses and family of club members
• Rotary partners in service (Rotaract,
Interact, Rotary Community Corps)
• Leaders and members of other community
service organizations
• * Club Trainer
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District XXXX
District Team Training Seminar
RI and Foundation Resources
• Official Directory
• RI Catalog
• Manual of Procedure
• The Rotarian or Rotary regional magazines
• Rotary World
• www.rotary.org
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District XXXX
District Team Training Seminar
District Resources
• District governor
• District governor-elect
• District governor-nominee
• District Trainer
• District Office – Diane Collins
• District committee members
• Assistant governors
• Past district leaders
• Club Vision Process
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District XXXX
District Team Training Seminar
District 5580 Website
http://www.clubrunner.ca/dprg/dxhome/_home.aspx?did=5580
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District XXXX
District Team Training Seminar
Role of Assistant Governors
• Assist club presidents-elect in setting club goals.
- Collect a completed Planning Guide Effective Rotary Clubs for District Governor
- Complete your Goals and send them to District Governor Elect.
• Visit clubs at least four times a year.
- Schedule quarterly visits . At least once in person
and 3 webinars
• Monitor the progress of each club’s service projects.
• Encourage clubs to follow through on the governor’s
requests and recommendations.
• Help clubs plan and schedule the DG official visit.
• *Promote Club Visioning, Club Trainer and RLI
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Thank You
for serving Rotary
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District Team Training Seminar