Welcome day
Exchange students
campus Brussels 20152016
Who are you?
Who are we?
• KU Leuven, campus
Brussels
• KU Leuven ≠ Odisee
• KU Leuven 1425
Who are we?
1. Centralised
International
Office – in Leuven
2. Mobility Office
Campus Brussels
3. Key persons
internationalisation
and academic
responsibles
4. Stuvo Plus
5. ESN
KULBrussels
Who are we?
1. Institutional Coordinator KU Leuven:
o
Mrs. Elke Timmermans
2. Mobility Office KU Leuven, campus Brussels
Head of International Office Faculty of Economics and Business =
o Ingeborg Vandenbulcke
Mobility coordinator KU Leuven, campus Brussels =
o Dirk G. Van Waelderen
Staff incoming students Faculties of Arts & Economics and Business=
o Rebecca Rampelberg
Who are we?
3. Key persons internationalisation
Faculty of Arts
Faculty of Economics and
Business
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Netherlands/Hungaria/Wroclaw:
Elke Brems
United Kingdom: Walter
Verschueren
Belgium and France: Luc
Loonbeek
Germany/Finland: Joël Rooms
Italy: Giovanni Bevilacqua
Russia/Poland except Wroclaw:
Liutauras Kazakevicius
Spain: Danny Masschelein
(International coordinator – Arts
faculty)
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Occupational Environmental
Management:
Talia Stough
Commercial Sciences + Business
Administration:
Ann Pauwels, Alea Fairchild,
Rosanne Vanpee
Commercial Engineering:
Jef Hendrickx
MIBEM/MIBEB: Katrien Wauters
Teacher Training: Oliver Holz
Who are we?
4. Integration officer @ student counseling:
Accommodation, insurance, community registration,
banking etc (= not study related): Mrs. Marieke
Steurs – 1st floor
5. ESN KULBrussels and buddies
Where are we?
Where are we?
Where are we?
Where are we?
What do we offer…
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Very motivated staff, skilled in problem solving
Wide choice of courses offered in English
Study in centre of Brussels
Positive student environment
Academic and cultural experience
Erasmus/Exchange practicalities &
deadlines
• Further registration: if applicable in Mobility Office KU
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Leuven campus Brussels
Password and log-in: Mobility office KU Leuven campus
Brussels – in your welcome package
Finalising the Learning Agreement: DEADLINE 05/10
Submit Emergency Data sheet (received by e-mail):
DEADLINE 22/09
Student card (for student restaurant & other): will be
distributed the following weeks by the Mobility Office –
Belgian address ASAP
Erasmus/Exchange practicalities &
deadlines
• Information session (mandatory!) on-line platform for
students: 23 & 25/09 12.30-13.30, Hermes building, room 5215
and 4201
• Information and sign-up session on insurance (strongly
recommended!): Hermes building, 01/10 12.30-13.30, room
4215
• Library information Hermes building (strongly
recommended!): 30/09, 12.30-13.30
room 4215
Erasmus/Exchange practicalities &
deadlines
• Education and Exam Regulation:
http://www.kuleuven.be/education/regulations/
• Course schedule available on (only courses from our brochure
Exchange studies in Brussels):
http://onderwijsaanbod.kuleuven.be/opleidingen/v/e/
Courses
• Available courses from the
brochure Exchange
studies in Brussels:
https://feb.kuleuven.be/eng/br
ussels/exchangeprogrammes
/Exchange_studies_in_Bruss
els1516
Password and log-in
1. an ODISEE account, in the form
of firstname.lastname@student.odisee.be, that can be used to
Login to the PC’s in the classrooms and library and access your
personal network drive + print of exam card
2. a KU Leuven account/student number, in the form of a letter
followed by 7 digits (e.g. r0123456) and that provides:
o Access to all IT applications provided by KU Leuven, in particular
KU Loket and the electronic learning environment
o Access to your KU Leuven mailbox
You first need to activate both accounts. As long as you have not done so,
you will not be able to access the offered IT facilities. Use the activation
code of your scratch card.
Erasmus/Exchange practicalities &
deadlines
• Student services @ T’Serclaes:
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bookshop(ground floor - C)
student counselling + ombudsperson (1st floor – A/
Stuvo Plus),
student administration(1st floor - B)
library (1st – 8th floor - C)
ICT (3rd floor - A)
DeMineen (student card necessary)
• Student services @ Hermes:
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Computer rooms
Pub & Sandwich bar
Study breaks
Fall semester
• Only 13 weeks of classes
before Christmas
• Papers, group works,
intermediate evaluations!
• Study hard => good
chance in nice results 
• If not => retries in
August/September 
Fall semester
Agenda:
• Last day of classes fall
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semester - December 18th
First day of exams – January
11th
Last day of exams: 30/01
Exam results: by 05/02
Retakes – enrol the first week
of July
Spring semester
• Only 13 weeks of classes
before exams
• Papers, group works,
intermediate evaluations!
• Study hard => good
chance in nice results 
• If not => retries in
August/September 
Spring semester
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Welcome day: 04/02
First day of classes: 08/02
Last day of classes: 20/05
Easter holiday:
28/03 -08/04
International week:
09/05 – 13/05
Global village XL & goodbye:
Preparation 11/05
Event May 12/05
First day of exams: 30/05
Last day of exams: 25/06
Exam results – 01/07
More information?
Mobility Office KULeuven campus Brussels
T’Serclaes 5th floor – B05-23
Warmoesberg 26 1000 Brussel
Tel: +32(0)2 210 13 37
E-mail: mobility.brussel@kuleuven.be
Closed every Monday morning till 13.00 and Friday afternoon from 13.00
Facebook group: Incomingmobility@KULeuvenCampusBrussels
https://www.facebook.com/groups/765627490149831/
Websites:
https://www.econ.kuleuven.be/eng/brussels/exchangeprogrammes/Exch
ange or
http://www.arts.kuleuven.be/home/english/internationalisation/brussels/m
obility_office/exchange_students_and_programmes
Today and following days
• Lunch in room 1119
• Information market @ courtyard T’Serclaes
• Tour in campus + Brussels, if registered!
(main entrance Hermes)
• Questions and answer @ Mobility Office:
Monday from 13.00