Dynamic Payables Overview
Accounts Payables
Invoice Automation for SharePoint
Dynamic Payables offers:
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Cost & Risk Management
Process Visibility & Automation
Governance to account payables processing by utilizing
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Scanning
Workflow
Reporting on a cost effective SharePoint platform www.dynamicpayables.com
Scanning
Document Capture
» Distributed or Centralized
» Use scanners, copiers, import
» Any Volume
» Any source - Paper, Fax, Email
Data Extraction
» Automatically read invoice data
» Data Validation to ERP
» Vendor, PO, etc
» Read barcodes
» Totaling checks and balances
» Eliminates/Reduces Data Entry
Workflow
Approval Processes
» Pre-built Non-PO/PO Workflows
» Distributed Access
» Real-time ERP integration
» GL-Coding
» Match/re-try
» Electronic Routing and Review
» Notification/Escalation
» Delegation
» Flexible Task Assignment
» Group (claim task)
» User
» Task Security
» Holiday/Work Calendar
Reporting
Visibility
» Full Audit Trail
» Reporting
» Real Time Status
» Historical trending
» Dashboard – Key Indicators
» Vendor servicing
» Current invoice activity
» Research
» “Paid status” notification
Document Access
» Directly from ERP
» From SharePoint Portal
» Content Searchable
Non-PO
Workflow
PO
Workflow
Benefits
Cost Reduction & Increased Productivity
» Reduces Data Entry
» Real-time Data Validation
» Reduces Processing Errors
» Eliminates Duplicate Payments
» Reduces Storage and Mail Expenses
» Eliminates Lost/Misfiled Documents
» Distributed Access (documents & process)
» Increases Processing Capacity
» Decreases Compliance Costs
Benefits
Reduced Cycle Times
» Provides for Early Payment Discounts
» Eliminates Late Fee Penalties
» Process Status and Monitoring
Increased Control and Visibility
» Ensures Process Consistency
» Facilitates Load Balancing and Benchmarking
» Automatic Communication with Participants and Vendors
» Provides Real-time:
» Reporting and Access
» Key Indicator Monitoring
» Document Access
» Audit Trail History
Technical
Considerations
Fully Integrated with Microsoft Infrastructure
» Microsoft SharePoint (WSS & MOSS)
» Browser-Based
» Full Featured Document and Records Management
» .Net
» SOA/Web Services, AJAX, XML and SQL Server
» Active Directory Authentication
» Open Architecture/Technology
» Enterprise Expandable (HR, Sales & Marketing, Operations,…)
Cost
Considerations
Lowest Total Cost of Ownership
» Leverages Existing:
» Technology Platform (SharePoint)
» Technical Knowledge and Resources
» Scanning/MFD Devices
» Menu Driven Report Creation (SQL Reporting Services)
» Flexible, Drag & Drop Workflow Designer
» Preconfigured Workflow Templates
Dynamic Payables
» Scanning
» Workflow
» Reporting benefits account payables processing through
» Reduced Cost
» Increased Productivity
» Reduced Cycle Times
» Increased Control & Visibility on a cost effective SharePoint platform www.dynamicpayables.com
For more information or to view a self-paced web-demo contact:
5280 Solutions LLC
877.677.5280 sales@5280solutions.com
www.DynamicPayables.com
