State Center Community College District
Fresno City College, Reedley College,
Madera, Oakhurst &
Willow International Centers
Online Probation Workshop
SCCCD - Online Probation Workshop
One of the most common excuses given by those who
are on probation is: “I didn’t know.” This probation
session will offer you the opportunity to understand
your situation and the policies that govern students.
It is your responsibility as a student to be aware of the
district’s probation policies and procedures at the
respective college or center you are planning to attend.
Purpose
 To understand how to improve your
academic standing and avoid continued
probation
 To help you achieve your academic
goal(s)
 To learn strategies for success
What is Probation?
Probation is defined as unsatisfactory progress
in one or both of the following two areas:
 Falling below minimum standards will place
you on probation
 Academic
- Cumulative Grade Point Average
falls below 2.0
 Progress - Cumulative units completed
compared against units attempted is 50% or
less
 Question #1:
What are the two types of probation?
a. Dismissal and Academic
b. Academic and Progress
c. Registration and Financial
d. None of the above
Consequences of Probation
 Registration holds
 Mandated probation counseling
 Financial aid restrictions
 Course selection restrictions
 Ineligible for graduation and transfer
 Semester units limited
 Dismissal from district’s colleges & centers
Consequences of Probation Related to
Registration
Important Notice Regarding Enrollment Priority Changes Effective Fall 2014
Enrollment (registration) priorities are changing effective with the Fall 2014 registration cycle. Per new
Title 5 Regulations of the California Community Colleges, your calculated academic standing will
impact your assigned registration date. A second consecutive term on academic or progress probation
will result in the loss of continuing student registration until the student is no longer on probation. This
means the student would register after all continuing and new students.
These changes will not affect registration for Summer/Fall 2013 but it is important for you to be aware
of how these changes will affect registration dates for future terms.
 Question #2
What are the consequences of probation?
a. Financial aid restrictions
b. Registration holds
c. Unit limitations
d. All of the above
Academic Probation
A student who has attempted at least 12
semester units as shown by the official
academic record shall be placed on academic
probation if the student has earned a grade
point average below 2.0 in all units which
were graded on the basis of the grading
system.
Academic Probation Codes
 A1
Academic Probation Level 1
 A2
Academic Probation Level 2
 AD
Academic Dismissal
Reading the Transcripts
 GPU
 UEAR
 GPT
 SEM GPA
 CUM GPA
= Grade Point Units
= Units Earned
=Grade Points
=Semester Grade Points
=Total Grade Points
Academic Transcript
Question #3
What is Academic Probation?
a. When you attempt at least 12 semester units
and your GPA falls below 2.0
b. When you complete at least 12 units
c. When you do not have a declared major
d. When you drop all of your classes
Progress Probation
A student who has enrolled in a total of at least 12
semester units as shown by the official academic
record shall be placed on progress probation when
the percentage of all units in which the student has
enrolled and for which entries of “W”, “I”, “NP” and
“NC” are recorded reaches or exceeds fifty percent
(50 percent).
Progress Probation Codes
 P1
Progress Probation Level 1
 P2
Progress Probation Level 2
 PD
Progress Dismissal
Progress Probation
 The following acronyms are used for
Progress Probation.
 “W”
 “I”
 “NC”
 “NP”
(WINC)
Withdraw
Incomplete
No Credit
No Pass
Progress Transcript
How to Figure Your Probation Status for
Progress Probation
 Use Cumulative Totals on transcript
 Add the Grade Point Units (GPU) and your
“W”, “I”, “NC”, “NP” (WINC) and divide the
total by 2.
 If total is equal to or larger than (GPU) you
are on Progress Probation
Progress Probation Example
 CUM WINC = 16 + CUM GPU = 12  2
(16 + 12) = 28  2 = 14
14 is greater than 12 CUM GPU
This student is dropping more units than
completing and is on Progress Probation
Question #4
 If you attempt 12 units and you receive 9
units of W’s and 3 units with an A grade, are
you on progress probation?
A. Yes
B. No
Academic & Progress Dismissal
 Dismissed after three consecutive semesters
of a Cumulative G.P.A. of less than 2.0 after
attempting 12 or more GPU units.
 Or you have not completed 50% or more of
the units attempted in three semesters
 Excluding summer sessions
Appeal of Dismissal
 Dismissal - required to sit out of the district for the following:
Dismissal 1: 1 Semester
Dismissal 2: 2 Semesters
Dismissal 3: 4 Semesters
 May appeal any dismissal through petition at the campus or
center you plan to attend if extenuating circumstances exist;
must provide third party documentation
 Examples of extenuating circumstances include: accident,
illness, death in the immediate family, military duty, jury duty,
job displacement, family displacement, instructor error and/or
other circumstances which are justifiable in the judgment of
the college president or his designee
 Turn in Dismissal Appeal by specified deadline as instructed
by Admissions and Records
Question #5
If your cumulative GPA falls below a 2.00 for
three consecutive semesters, what is your
academic standing?
a. Academic Probation Level 1
b. Academic Dismissal (AD)
c. Progress Probation Level 2
d. None of the above
Helpful Hints
 Repeat “D” or “F” grades to improve GPA
 Drop courses before deadlines (refer to class
schedule or college catalog)
 Go to class
 Discuss difficulties with instructors
 Discuss schedule changes with counselor
 Register early
 Select classes and unit load wisely
 Utilize tutoring services
 Enroll in appropriate Counseling classes
Repeating Courses
 Students will be allowed to repeat a course after
receiving a substandard grade(s) and or a W, NC, or
NP one time after initial attempt. A petition will be
required to enroll in a course a third time. A petition
will also be required to enroll in a course a fourth time
only if extenuating circumstances exist
 Your GPA will be calculated differently based on the
number of times you have attempted the course
Question #6
How many times can a student repeat a class,
after receiving a D, F, or W grade, without
filing a petition?
a. One
b. Two
c. Three
d. Four
What’s Next?
 Speak with a Counselor
 Develop a Student Educational Plan (SEP)
 Registration (by appointment)
SCCCD Counseling Departments
Fresno City College
(559) 442-8226
Willow International Center
(559) 325-5230
Reedley College
(559) 638-0337
Madera Center
(559) 675-4800
Oakhurst Center
(559) 683-3940
Online Probation Workshop Quiz
Thank you for participating in the State Center Community College
District’s Online Probation Workshop
The next step is to take the Probation Quiz by clicking below
ADD LINK?
We hope you become a successful
State Center Community College District student!