Department of Foreign Affairs
Strategic Plan
2008-2011
Presentation to the
Select Committee on Economic and
Foreign Affairs
4 June 2008
1
DFA STRATEGIC PLAN 2008-2011
INTRODUCTION
• The Strategic Plan doc covers the strategic thrust of the
work of the Department in the 2008 – 2011 MTEF
• Our work continues to be guided by the decision, priorities
and policy guidelines emanating from the January Cabinet
Lekgotla and the State of the Nation Address
• The Strategic Plan document has thus been developed
guided by the amended Chapter 5 of the Treasury
Regulations in terms of Section 76 of the PFMA
• Political guidance given by the Minister and Deputy
Ministers has been invaluable in the development of the
Plan
2
DFA STRATEGIC PLAN 2008-2011
STRATEGIC THRUST OF DFA FOR 2008 - 2011
• The work of the DFA remains anchored on the following
overarching priorities
– Consolidation of the African Agenda
– Strengthening of South-South Co-operation
– Strengthening of North-South Co-operation
– Participation in the Global System of Governance
– Strengthening of Bilateral and Economic Relations
• This work is supported by the following activities
– Organisational Strengthening
– Organisational Support
– Rendering of Professional Services
3
DFA STRATEGIC PLAN 2008-2011
Consolidation of the African Agenda
• SA’s work will continue to focus on the strengthening of
African institutions both at regional and Continental level
– AU and its structures
– Implementation of NEPAD
– Strengthening of SADC
• Contribution to Post Conflict Reconstruction and
Development (PCRD)
• Contribute towards peace, security and stability in Africa
• Strengthen Bilateral Relations with all African countries
• Support the hosting of the 2010 FIFA World Cup
4
DFA STRATEGIC PLAN 2008-2011
Consolidation of the African Agenda
• On the strengthening of the AU and its structures- we will continue
with efforts aimed at
– Harmonisation and rationalisation of RECS
– Consolidate support to PAP
• Construction of the Building set to start in the current financial year
• Need to also engage in evolving debate on the eventual role of PAP (
Advisory – legislative)
– Operationalisation of AU Financial Institutions and African Courts
– Engagement of the African Diaspora
• SA to host Summit in October 08
– Strengthen AU-EU Relations
5
DFA STRATEGIC PLAN 2008-2011
Consolidation of the African Agenda
• Support the implementation of NEPAD
– Co-ordination internally in SA
– Manage the African Renaissance Fund
– Continue to advocate for the mobilisation of continental
resources
• SADC
– SA is taking over as Chair of SADC in August 2008
– This presents both opportunities and challenges as the region
faces unique challenges as it advances regional integration
– It is clear that we have to focus on strengthening bilateral ties
with each SADC country as a pre-requisite for the success of
our efforts
6
DFA STRATEGIC PLAN 2008-2011
Consolidation of the African Agenda
•
SADC
– At a strategic level, SA has a vested interest in a successful integration
agenda in the region
– Individual SADC member states have to confront a variety of
challenges largely imposed by their objective economic situations
which are currently impacting negatively on the need for singularity of
purpose and action to advance regional development
– We also have a SADC that has residual areas of instability that require
careful management as we move forward
– By far - the most immediate challenges are to engage and redirect the
Integration agenda so that it truly advances regional development and
– Encourage peace and stability in the region
7
DFA STRATEGIC PLAN 2008-2011
Consolidation of the African Agenda
• SADC
– Focus of SA’s Chairship will thus be to contribute to the
strengthening of SADC both in terms of capacity and
implementation of its programmes
– The current integration debate coupled with the developments
around the EU-EPA negotiations will also be a key area of focus
– Elections will also take place in several SADC countries in the
MTSF – with Angola and Zimbabwe set to have their elections in
2008
– SA will send its observers to these elections as part of the
SADC contingent
8
DFA STRATEGIC PLAN 2008-2011
Strengthen South South Co-operation
• Our work in this area will focus on the strengthening of SA’s
engagement in multilateral organisations of the South such
as the G-77 and China, and NAM
• We will also engage with other south-south groupings such
as IBSA, NAASP, IOR, FOCAC, and Africa-South America
Forum
• The growing interest amongst emerging developing
countries to have structured engagements with the African
continent has resulted to the formation of the Africa- India
Forum – which will be inaugurated in April 2008 in New
Delhi, India
9
DFA STRATEGIC PLAN 2008-2011
Strengthen South South Co-operation
• More on IBSA
– SA hosted 2nd IBSA Summit last October and will host a
Ministerial Meeting in March 08 in preparation for the 3rd
Summit to be hosted by India later this year
– Marked expansion of areas of co-operation
– People to people dimension include
•
•
•
•
•
Women’s Forum
Parliamentary Forum
Journalist Programme
Social Development/ Civil Society Forum
Also academia and Business
10
DFA STRATEGIC PLAN 2008-2011
Strengthen North South Co-operation
SA’s engagement with the North is largely informed by the
imperative of advancing the African Agenda as well as broader
development interest of the South
• G-8
• TICAD
11
DFA STRATEGIC PLAN 2008-2011
Participate in the Global System of Governance
•
•
SA’s engagement in the global system of Governance will continue
to cover the political, economic and social spheres of our work
Whilst our engagement as non-permanent member of the UNSC
will lapse at the end of 2008
– We will continue to advance our engagements in other key
areas of UN work
– One of the key areas will be advancing the reform of the UN
– Another key issue that is proving highly topical in multilateral
debates especially due to its cross cutting nature and impact is
Climate Change
• Govt is seized with the matter and necessary co-ordination
with key Departments is done through the IRPS Cluster
12
DFA STRATEGIC PLAN 2008-2011
Participate in the Global System of Governance
•
•
Briefly on SA’s focus in the 2nd year of UNSC seat
We will build on the achievements of 2007 which include inter alia:– Leadership on African and thematic issues (Sudan, Côte d’Ivoire and
the DRC)
– Revitalisation of the debate on Chapter VIII institutions and the
Council and the need for closer co-operation between the AU Peace
and Security Council and the UN Security Council
– SA co-leadership of the Security Council Mission to Africa 2007
– Focus on women in peace and security; small arms and light
weapons
– Promoted African perspectives on Security Sector Reform
– Leadership on Timor-Leste
– Active engagement in UNSC subsidiary bodies: e.g. CounterTerrorism Committee and 1540 Committee on weapons of mass
destruction and non-State actors
13
DFA STRATEGIC PLAN 2008-2011
Participate in the Global System of Governance
• UNSC seat – 2008
• Particular focus will be
– To further advance the theme of enhancing co-operation between
the United Nations and regional organisations in particular the AU
– Under SA’s Presidency of the UNSC in April 2008 – a joint
meeting of the UNSC and the AUPSC has been organised
• We will also continue to advocate for more transparent and
democratic working methods and procedures in the UNSC
• We are also continuously conscious of the setbacks we experienced
in our first year – particularly the negative media coverage over SA’s
positions (Myanmar, Iran, listing of South Africans on UNSC terror
list)
• A communications strategy has now been developed to address this
challenge
14
DFA STRATEGIC PLAN 2008-2011
Participate in the Global System of Governance
• Key Substance Issues in 2008
– Kosovo
– Visit by Counter-Terrorism Committee’s expert support
structure to South Africa (mid-2008)
– Renewal of 1540 mandate
– Iran; Middle East; Lebanon/Syria
– DRC; Sudan; Western Sahara
15
DFA STRATEGIC PLAN 2008-2011
Disarmament, Non-Proliferation & Arms Control
• Active role in disarmament, non-proliferation and arms control in
relation to both WMD and conventional weapons
• Promote and support non-proliferation of WMD, whilst guarding
against controls becoming a means to deny countries access to
advanced technologies
• Active engagement in fora (IAEA; UNSC) dealing with situations of
concern, including Iran and the DPRK
• Promote principled positions on the inalienable right of all States to
pursue advanced technologies for peaceful purposes; need to
preserve the credibility of the relevant multilateral institutions (IAEA)
and the UNSC; pursue peaceful, negotiated solutions to address
security concerns
16
DFA STRATEGIC PLAN 2008-2011
Middle East Peace Process
South African profile increased over the last year as witnessed in:
• Hosting of the UN Africa Meeting on the Question of Palestine - May 2007
• US invitation to attend the Annapolis Peace Conference November 2007
• French invitation to attend the Paris Donors’ Conference in aid of Palestinian
reconstruction and development – December 2007
• Hosting of PNA caretaker Foreign Minister and Palestinian Ambassadors
serving in Africa- scheduled for April 2008
Moving Forward
• South Africa will remain involved in capacity and institution building in Palestine
(On a bilateral basis as well as through the IBSA and NAASP forums)
• DFA maintains that Palestinian unity is a pre-requisite for progress in resolving
the Arab-Israeli conflict. Will engage with Hamas/Fatah based on the principals
of the Spier process
• South Africa will maintain pressure for Annapolis Process follow up Conference
in Russia to take place and for the Israel-Syria negotiation track to be opened
17
DFA STRATEGIC PLAN 2008-2011
Strengthen Political and Economic Relations
• Focus of SA’s bilateral engagements has traditionally been on the
consolidation of political relations
• With bilateral political relations largely solidified
– Key challenge is to leverage SA’s extensive global diplomatic
reach & international political standing to advance the country’s
economic interests
• The focus during the MTSF will be on strengthening of economic
diplomacy in order to respond the government's priority of growing the
economy to address our socio-economic challenges
• Bilateral relations with partners both in developed and developing
countries will continue to be utilised to identify opportunities for
strengthening on co-operation
18
DFA STRATEGIC PLAN 2008-2011
Strengthen Political and Economic Relations
• In order to advance this objective - it was imperative to harness our
efforts across all spheres of govt
• A co-ordination mechanism has now been established – which will pool
our international engagement efforts in order to leverage resources
better
• We have also developed a marketing strategy framework which
amongst others seeks to improve the projection of SA abroad
• China has been identified as a first test case for country wide coordination of SA’s international work
19
DFA STRATEGIC PLAN 2008-2011
Strengthen Political and Economic Relations
• With the engagement with China, three events have been
chosen:– 2008 Celebrations of 10 years of SA-China diplomatic
relations
– 2010 Shanghai World Expo
– Partnership for Growth and Development (led by dti)
20
DFA STRATEGIC PLAN 2008-2011
Strengthen Political and Economic Relations
•
•
•
•
•
China - 2008 Celebrations of 10 years of SA-China diplomatic relations
Three phased approach
Phase I : SA Weeks 07 to 29 April 2008
– Cultural events in 4 cities (Beijing, Shanghai, Hong Kong, Guangzhou) ;
Political Seminars; Celebrations of the South African National Day,
Phase II : SA participation in Beijing Olympics during August 2008
– Hosting of SA hospitality suite branded eKhaya, at one of the main
venues (led by Sports and Recreation)
– eKhaya will serve to promote SA and sustain the momentum of the
Celebrations
Phase III : October – November 2008
– The final phase will take place in October to early November 2008
during President Mbeki’s State Visit
– The President’s State Visit will coincide with Trade Expos, to be held in
Beijing, Guangzhou, Hong Kong and Shanghai
21
DFA STRATEGIC PLAN 2008-2011
Strengthen Political and Economic Relations
• Overall the focus of our bilateral engagements is on
strengthening of political relations
• We will use the infrastructure of our Missions in every region
– In Africa (46 Missions in 43 countries)
– In Asia (18 Missions in 14 countries)
– In the Middle East (12 Missions in 10 countries)
– In Europe (26 Missions in 22 countries)
– In the Americas (17 Missions in 10 countries)
• We will also engage with representatives of these countries in
SA
22
RESOURCE ALLOCATION
23
DFA STRATEGIC PLAN 2008-2011
3 YEAR SPENDING PATTERN OF THE DEPARTMENT
Budget
R’000
Actual
Expenditur
e
R’000
Variance
R’000
2,
693,7
66
2,644,347
49,419
98.2%
3,042,14
9
2,944,679
97,470
96,8%
4,119,06
3
4,036,682
82,381
98%
Financial Years
2005/2006
2006/2007
2007/2008
(Projected
expenditure)
% Spent
24
DFA STRATEGIC PLAN 2008-2011
2008 MTEF BUDGET ALLOCATIONS
• The approved MTEF budget allocations for the department is as
follow:
- 2008/09
R4 340 708 billion
- 2009/10
R5 162 615 billion
- 2010/11
R4 983 406 billion
25
2008 MTEF REQUESTS
Amount
requested
R ‘000
Amount
approved
R ‘000
Variance
R ‘000
Budget proposals
Increased capacity in MissionsAsia and Africa
74,000
Foreign Service Dispensation
68,000
22,000
52,000
12,000
56,000
Strengthening of the
department
Chairing of SADC
100,000
0
35,000
100,000
17,000
18,000
Diaspora
Inflation Adjustment
80,000
80,000
0
0
57197
0
26
OVERVIEW OF 2008/09 BUDGET
Budget proposals
African Renaissance Fund
Infrastructure - Washington
TOTAL
Amount
requested
R ’000
Amount
approved
R ‘000
Variance
R ‘000
200,000
33,000
167,000
70,000
20,000
50,000
627,000
286,000
341,000
ADJUSTMENTS TO BASELINE
Exchange rate gains
Baseline efficiency savings
TOTAL
166,000
23,333
530,000
27
Schedule of proposed budget for 2008/09 cont..
Branch
Compensation
of Employees
Goods and
Services
Cap
Exp.
Total
Management
30,089
48,055
253
78,397
Human
Resources
MGT
47,521
67,413
-
114,934
FSI & PRAU
25,909
31,929
-
57,838
Corporate
Services
103,095
186,441
356,435
645,971
TOTAL
Programe 1
206,614
333,838
356,688
897,140
28
Schedule of proposed budget for 2008/09 cont...
Branch
Americas HO
Compensation
of Employees
Goods and
Services
Cap
Exp.
Total
16,248
7,897
0
24,145
135,455
123,888
6,667
266,011
19,885
6,125
0
26,010
Europe
Missions
365,263
226,714
8,915
600,895
Sub-total
536,851
364,624
15,582
917,061
Americas
Mission
Europe HO
29
Schedule of proposed budget for 2008/09 cont..
Branch
Compensation
of Employees
Goods and
Services
Cap Exp.
Total
Multilateral
Missions
48,165
39,581
2,227
89,973
Multilateral HO
39,060
18,088
32
57,181
Sub-Total
87,225
57,669
2,259
147,154
Africa Multilateral
HO
17,407
188,434
181
206,022
14,059
12,946
0
27,005
31,466
201,380
181
233,027
Africa Multilateral
Mission
Sub-Totals
30
Schedule of proposed budget for 2008/09 cont..
Branch
Compensation
of Employees
Goods and
Services
Cap
Exp.
Total
Africa Bilateral
HO
36,348
33,510
166
70,151
Africa Bilateral
Mission
288,043
243,297
27,971
559,311
Sub-Total
324,391
276,807
28,137
629,462
28,178
15,100
0
43,278
Asia Missions
181,005
197,446
15,557
394,009
Su-Total
209,183
212,546
15,557
437,287
Asia HO
31
Schedule of proposed budget for 2008/09 cont..
Branch
Compensation
of Employees
Goods and
Services
Cap
Exp.
Total
Public
Diplomacy
21,129
13,707
1,045
35,881
State Protocol
47,079
56,405
7,000
110,484
Programme 3
68,208
70,111
8,045
146,365
NAASP
33,000
PAP-Building
145,000
UNDPRentals
Foreign
Services
Dispensation
33,000
10,348
56,000
145,000
10,348
56,000
32
Schedule of proposed budget for 2008/09 cont..
Transfers and Subsidies
2008/09
African Renaissance Fund
398,925
African Union
152,922
African, Caribbean and Pacific: Membership
Fee
Bacterial and Toxic Weapons Convention
3,650
458
Bureau of International Exposition:
Membership Fees
27
Commonwealth: Membership Fees
17,745
Comprehensive Test Ban Treaty
Group of 77 Countries
Humanitarian Aid
5,518
105
17,072
India Brazil South Africa Trust Fund
7,378
Indian Ocean Rim Research Centre
133
New Partnership for Africa's Development
31,620
33
Schedule of proposed budget for 2008/09 cont..
Transfers and Subsidies
Organization for Economic Co-operation and
Development
Other International Organizations
2008/09
216
1,032
Perrez-Guerrero Trust Fund
South Centre
Southern African Development Community: Membership
Fees
56
1,107
30,789
United Nations Human Rights
316
United Nations Children's Fund
211
United Nations Convention on the Law of Sea
527
United Nations Development Programme
1,052
United Nations Development Programme: Local Office
Costs
5,200
United Nations Technical Co-operation
105
United Nations Voluntary Fund for Disability
United Nations: Membership Fees
TOTAL
70
79,592
755,826
34
DFA STRATEGIC PLAN 2008-2011
2008 MTEF ALLOCATIONS
•
The non granting of the requested amount by National Treasury will impact on
the Department’s ability to achieve its priority objective of strengthening and
expand our representation in Asia and Africa
•
Furthermore R100 million was requested because the department has over
the years experienced significant expansion especially between the years
1994 and 2001. Consequently cabinet approved in 2001 an organisational
structure reflective of the capacity needed to discharge on the department’s
mandate. The department has carefully analysed its baseline and realised that
given the ongoing filling of vacant posts, the operational budget is insufficient
to support the current establishment
35
DFA STRATEGIC PLAN 2008-2011
PROPERTY AND FACILITIES MANAGEMENT
• The Department operates both in South Africa and in 105 countries
and 121 diplomatic missions abroad
– The geographic spread and inherent complexities place high
demands on the Department to provide accommodation, facilities,
goods and services to enable staff to function optimally
•
Two Chief Directorates were created to manage the processes around
accommodation, facilities and the provision of goods and services:
– The Chief Directorate: Property and Facilities Management deals
with all aspects relating to property management.
– The Chief Directorate: Supply Chain Management manages the
sourcing and provisioning of goods and services and the
management and safekeeping of these goods and services
36
DFA STRATEGIC PLAN 2008-2011
PROPERTY AND FACILITIES MANAGEMENT
Key focus areas of the Asset Management Plan
• New Head Office
– Department had obtained approval to construct HO under PPP
– Construction of the new Head Office commenced in September
2007 under an early works contract
– PPP contract negotiations are in the final stages
– TA III approval is expected at end of March 2008
– Construction will be completed in March 2009
– The facility will be occupied by the Department in March 2009
37
DFA STRATEGIC PLAN 2008-2011
ASSET MANAGEMENT PLAN
Challenges facing the Department with new HQ project
•
Numerous issues raised by Treasury in December 2007 that impacted
on finalisation of the PPP agreement
•
The securing of adequate funding to continue with the early works until
TA III approval and financial close is achieved
38
DFA STRATEGIC PLAN 2008-2011
ASSET MANAGEMENT
Key focus areas
•
•
Acquisition of properties
For missions abroad three types of accommodation are provided:
– Chanceries or office accommodation
– Official Residences for Heads of Missions
– Staff housing for all other transferred officials
•
•
•
The majority of these properties are currently rented
Current rental costs are considerably high and are expected to
increase significantly in the future
A strategy was approved to methodically purchase properties abroad
39
DFA STRATEGIC PLAN 2008-2011
ASSET MANAGEMENT
•
Focus of the property acquisition strategy
–
–
–
–
P5 (UN Security Council), G8
Cities where multilateral organisations are located
SADC and other strategic partners
Strategic partners, e.g. IBSA
•
In 2008/09 properties will be acquired in India, Kenya, USA and Japan.
– Refer to page 55 of the Strategic Plan for more details
•
For details of acquisitions in 2009/10 and 2010/11 refer to pages 57
and 59 of the Strategic Plan
40
DFA STRATEGIC PLAN 2008-2011
ASSET MANAGEMENT
Maintenance of State-owned properties
• More resources have been allocated to address maintenance of state
owned properties abroad.
• Refer to page 55 of the Strategic Plan for details
Asset Disposals
• The Department of Public Works is authorised to dispose off Stateowned properties abroad
• The following properties were identified for disposal in 2008/09
– Chancery and official residence -Germany, Bonn, Official residence
–Switzerland, Zurich, Official residence Brazil, Sao Paulo, Staff
housing - Namibia, Windhoek and Walvis Bay, Parking bay France, Paris
• These properties were handed over to DPW for disposal
41
DFA STRATEGIC PLAN 2008-2011
ASSET VALUATION
•
Valuation Strategy and Project Plan : 2008 - 2011
- Project plan developed and discussed with National Treasury
•
Asset Categories to be valuated
- Phase 1 (2008/2009): Land and Buildings, Motor Vehicles, Paintings,
Sculptures, Oriental Carpets, and any other
works of Art
– Phase 2 and 3: (2009/2011): Computer Hardware, Furniture and
Equipment
(Office and Domestic), Audio Visual Equipment, Gardening Equipment,
and other Equipment
– Valuation will be conducted according to regions in the following sequence:
• 2008/2009: Head Office together with Europe and Americas
• 2009/2010: Asia and Middle East
• 2010/2011: Africa
42
DFA STRATEGIC PLAN 2008-2011
INFORMATION AND COMMUNICATIONS TECHNOLOGY PLAN
•
•
The focus of the Department for 2008 -2011 will be:
– Voice over Internet Protocol (VOIP)
– Windows 2003 Advance Server
– Business Process Management (BPM)
CMS
Diplomatic Immunities and Privileges (DIAP) system
– Business Intelligence (BI)
Modernise DFA’s Information Technology
(Refer to page 64 - 65 of the Strat Plan document)
43
DFA STRATEGIC PLAN 2008-2011
CONSULAR SERVICES
Priority areas in the next 3 years
•
•
•
•
•
To launch and roll-out the Consular Management System (CMS) to
missions with VoIP;
To launch the ROSA (Registration of South Africans Abroad)
application as well as to market and promote the usage of ROSA by
citizens travelling abroad;
Establish and operationalise the Rapid Response Team (RRT) to deal
with emergencies, involving SA citizens abroad;
Continue to provide Consular Services to SA citizens; and
Accredit the Consular Training to SAQA standards
44
DFA STRATEGIC PLAN 2008-2011
SECURITY
•
•
•
Continue to vet all departmental officials during the MTEF period
Ensure the security of people, information and assets/facilities of the
department
Roll out of a security awareness programme to all departmental
officials (MISS)
45
ORGANISATIONAL
STRENGTHENING
46
DFA STRATEGIC PLAN 2008-2011
REORGANISATION OF BRANCH HCM
• Expanding work of the Department
• Increasing International demands
• Increasing numbers in the Department +/- 5 200
employees (including Locally Recruited Personnel in
Missions)
• Increased scope of Training and Development
In order to meet the above-mentioned challenges, the
Branch: HCM was split into Branches namely, Human
Resources; and Training and Research
47
DFA STRATEGIC PLAN 2008-2011
Branch HCM (what was)
Human Resources Branch
Training and Research Branch
(Current)
(Current)
•
People Management
•
Effective and efficient
processes
•
Building Human Resource
Capacity
•
People Development
– Diplomatic and General
Training
•
Policy Research and Analysis
•
Co-operation with other
Diplomatic Academies
48
ORGANISATIONAL ESTABLISHMENT
• Establishment as at 31 December 2007
– Head Office and Missions
COMPONENT
TOTAL POSTS
FILLED
HEAD OFFICE
MISSION
TRAINING POOL
HR POOL
CADET / LEARNERS
TOTAL
1854
737
53
0
0
2644
1446
618
52
39
59
2214
VACANT
FUNDED
408
119
1
0
0
528
VACANT
UNFUNDED
0
0
0
0
0
0
Steps taken to fill funded vacancies as at Jan 07 to Dec 07:
Advertised:
361
Filled:
438
External Appointments: 288
Internal Promotions:
150
Total:
438
49
ORGANISATIONAL ESTABLISHMENT
•
Representivity: Employment Equity Table
Occupational Band
Data
MALE
FEMALE
GRAND
TOTAL
African
Coloured
Indian
White
African
Coloured
Indian
White
6
0
3
0
0
1
0
0
10
60%
0%
30%
0%
0%
10%
0%
0%
100%
94
10
14
35
55
3
2
16
229
%
41%
4%
6%
15%
24%
1%
1%
7%
100%
Count
281
26
31
182
226
18
31
182
977
%
29%
3%
3%
19%
23%
2%
3%
19%
100%
Count
153
10
10
26
242
17
18
112
588
%
26%
2%
2%
4%
41%
3%
3%
19%
100%
Count
128
7
0
3
174
6
1
2
321
%
40%
2%
0%
1%
53%
2%
1%
1%
100%
33
0
0
0
52
0
0
1
86
38%
0%
0%
0%
60%
0%
0%
2%
100%
Total Count
695
53
58
246
749
45
52
313
2211
Total %
31%
2%
3%
11%
34%
2%
2%
14%
100%
Count
Top Management
%
Count
Senior Management
Prof qualified and experienced
specialists and mid-management
Skilled technical / academically
qualified workers, junior
management, supervisors, foremen,
superintendents
Semi-skilled / discretionary decisionmaking
Count
Unskilled / defined decision-making
%
* The total number 2211 excludes 3 Political Office Bearers
50
ORGANISATIONAL ESTABLISHMENT
Occupational Band
Data
MALE
FEMALE
GRAND
TOTAL
African
Coloured
Indian
White
African
Coloured
Indian
White
6
0
3
0
0
1
0
0
10
60%
0%
30%
0%
0%
10%
0%
0%
100%
94
10
14
35
55
3
2
16
229
%
41%
5%
6%
15%
24%
1%
1%
7%
100%
Count
281
26
31
182
226
18
31
182
977
%
29%
3%
3%
19%
23%
2%
3%
18%
100%
Count
314
17
10
29
468
23
19
115
995
%
32%
2%
1%
3%
47%
2%
2%
11%
100%
Total Count
695
53
58
246
749
45
52
313
2211
Total %
31%
2%
3%
11%
34%
2%
3%
14%
100%
Count
Top Management
%
Count
Senior Management
Middle management
Below Assistant Director
Data
MALE
FEMALE
GRAND
TOTAL
African
Coloured
Indian
White
African
Coloured
Indian
White
8
0
2
11
7
1
0
4
33
24%
0%
6%
34%
21%
3%
0%
12%
100%
Disability
Count
%
* The total number 2211 excludes 3 Political Office Bearers
* The number of disabled people are included in the total number 2211
51
DFA STRATEGIC PLAN 2008-2011
Employment Equity & Organisational Culture
•
Implement and monitor the Employment Equity plan
•
Share the survey results in Missions, for both transferred employees
and the Locally Recruited Personnel.
•
Develop and implement interventions to enhance the organisational
culture of the Department. (Head Office and Missions)
•
Facilitate the implementation of the Departmental Service Delivery
improvement Plan
52
DFA STRATEGIC PLAN 2008-2011
Talent Management
•
Develop and implement the DFA HR Capacity Building project
– Flexible organisational arrangements e.g. specialised Units
– Succession plan
– Strategic Language Development Plan
•
Implement the career management framework and establish a webbased Career Centre
•
Design and implement the career paths for the first 5 years in DFA e.g.
Cadets and Line function new entrants.
•
Continue with Employer Branding activities
53
DFA STRATEGIC PLAN 2008-2011
Employee Health and Wellness
•
Implement a robust Employee Health and Wellness strategy
•
Implement the pre and after posting debriefing sessions for families
•
Improve processes and programmes to intensify support to transferred
employees and their spouses
•
Implement an on-line health and wellness programme called e-Care
system
•
Implement the results of the HIV and AIDS Knowledge, Attitudes and
Practice (KAP) survey
54
DFA STRATEGIC PLAN 2008-2011
TRAINING AND RESEARCH BRANCH
•
Two Chief Directorates – FSI and PRAU are in process of being
reconstituted into a single Branch
•
Proposed new name - Diplomatic Academy
55
DFA STRATEGIC PLAN 2008-2011
TRAINING AND RESEARCH BRANCH
• The Branch will pursue the following two main objectives:
– Train and develop employees of the DFA to contribute to
Government’s priority programmes and to contribute to the
enhancement of individual and organisational programmes; and
– To conduct research and analysis on issues pertaining to South
Africa’s foreign policy
• These objectives are underpinned by the following strategic priorities
for the next three years:
– Training and Development of competent diplomats;
– Research and Analysis on issues pertaining to South Africa’s
foreign policy;
– Networking and Partnership with relevant stakeholders;
– Capacity Building and Development for SADC and the AU; and
– Retain intellectual capacity and develop mentoring and coaching
mechanisms
56
DFA STRATEGIC PLAN 2008-2011
Internal Audit
•
Our work in the Dept is supported by a strong internal audit system
•
•
Our Internal Audit Unit assists with facilitating Risk Assessment
This work is supported by a very committed Audit Committee which
plays a very critical monitoring and evaluation role in ensuring full
compliance to the PFMA and other related performance obligations
and requirements
57
DFA STRATEGIC PLAN 2008-2011
CONCLUSION
•
As indicated in pages 50-52 – The Department has also developed a
Service Delivery Improvement Plan for 2008/9 which is meant to
address implementation issues as we advance our work
•
This presentation only lifted some key issues of our work and could not
cover everything in the time allocated
•
The DFA Team that has accompanied me will also be available to assist
in responding to questions
58
Thank you
59