Introduction to Institutional Repositories Presented to members of the UNISA Library Community 6 March 2008 Presented by Ina Smith Research @ UNISA “In alignment and discussion with national research policy directives and in vigorous pursuance of the goal of compliance with international research best practices and bench-marks, the Research Directorate endeavours to develop, facilitate, manage and monitor quality research structures, policies and processes. Such structures and processes will in turn be used to support, nurture and increase research capacity and quality.” – Purpose UNISA Research Directorate What is an IR? • • • • • • • Set of services Management Dissemination Organizational commitment Stewardship Long-term preservation Organization & access/ distribution Open access “Open access (OA) is free, immediate, permanent, full-text, online access, for any user, web-wide, to digital scientific research and scholarly material.” Source: http://en.wikipedia.org/wiki/Open_access Two currents in OA movement: • OA self-archiving in institutional repositories (“green” road to OA) • OA publishing (“gold” road to OA) Benefits of an open access IR • Research out quickly, worldwide • Central archive of research • Increases visibility, usage, impact of research “open access papers are read more widely, and, therefore, cited more frequently. The consequence of this is that they have greater impact” (Jones, Andrew and MacColl 2006) • Open access to all – also those who cannot afford subscribing • Persistent URL • Preservation function Impact an IR can have on research Research on IR Increased usage, impact Increase in citation rate Impact on NRF Rating etc. Shanghai University List Implementing your IR 2007 - 2008 • Needs assessment • Evaluation of software • Proposal • Champions identified • Hardware & Staffing February/ March 2008 Deployment of IR on Developmental Server http://18.104.22.168:8080/dspace/ 6 March 2008 • Introduction & training Next • Evaluation of IR on Developmental Server Project Phases Analysis Design Development Implementation Evaluation About DSpace http://www.dspace.org/ Features offered by DSpace • Web/ Library 2.0 functionalities • Guarantees archiving/ preservation of material in digital format • Persistent URL’s • Subscribe to collections • E-workflow for quality control • Distributed/ Decentralised input • Limit access on various levels • Searchable (incl. full text) – not static web page 10 Repositories National 900 + Repositories International Univ. of Australia Cornell University And many more …. University of St Andrews Digital Repository Model Only digital material can be submitted: digitized or digitally born Source: http://dspace.org/introduction/dspacediagram.pdf Prior to submitting an item to DSpace 1. 2. 3. 4. 5. Obtain permission (copyright clearance, letters of consent) Scan/ Digitize File format File naming convention Convert/ edit documents Collection Administrator Collection Manager UPSpace System Manager UPSpace Administrator Reviewer/s (Accept/ Reject) Metadata Editor Description Available on UPSpace Notification to Subscribers Notification to Submitter IR Workflow & Roles Submitter https://www.up.ac.za/dspace/ Identify Champions Gerard Moerdijk Collection Arnold Theiler Collection Research Articles Jonathan Jansen Collection COP: Architecture COP: Veterinary Sciences Information Model Top-Level Community Faculty e.g. Economic and Management Sciences Sub-Community Department e.g. Auditing Collections E.g. Open Lectures Conference Proceedings Student Projects Research Articles Photo Album Media Columns Metadata Standards Digitization Standards UPSpace Policy Policies & Standards Collection Policies Collection Policies Top-level Community, Sub-Community, Collection Roles in workflow Description of collection Collection license Restrictions File formats File naming conventions Referencing technique Language policy etc. What will your focus be? • • • • • • • Scholarly publications (journal articles) Historical & archival material Popular research material Unpublished research Inaugural addresses Conference proceedings PDF documents, photos, images, video clips, sound clips http://www.sherpa.ac.uk/romeo.php Click to play video clip Article/ Dissertation (final product) Data sets Items in the IR Item consists of … Metadata Bitstream(s)/File(s) Also multiple bitstreams Searching Search Options Full text Keyword (Basic Search) Advanced Search Browse Communities & Collections Titles Authors Date Receive e-mail alerts E-mail alert Recommend an item Restrict access Collection Level Item Level Bitstream Level (File) PDF password (File) Statistical reports Amount of items Items viewed & number of views User logins Words searched Training & Support • • • • • • • Group/ Individual training UNISA DSpace e-mail e.g. email@example.com UNISA DSpace Mailing UNISA DSpace Intranet UNISA DSpace Policy & Collection Policies Frequent communication Animated Online Tutorials and other online training material e.g. pamphlets • IT Help 8/5 Rights, Copyright, Licensing • License stored with each item • DC Element “Rights” – individual items • Copyright/ Rights note for Collection/ Community • Add permission note/ deed of gift • Collection of letters of http://www.dspace.up.ac.za/defaultlicense.pdf consent by publishers • SHERPA/ RoMEO Publishers Policies Letters of Consent Marketing the IR • • • • • • • • Start at home: library staff Library & UP management Visits to departments Pamphlets Campus newsletters & publications E-mails Media Marketing events Registering on the WWW • • • • • Library Catalogue Web pages Search Engines (Google & Google Scholar) Metadata Harvesters IR Registries Library Catalogue Departmental Web Pages Automated Search Linking https://www.up.ac.za/dspace/handle/2263/1125//browse-title Research Report Dept. of Research Support Web Page Google Scholar Google “Africa as a knowledge society” UPSpace Record Publisher’s Record Edit this page University of Pretoria institutional digital repository (UPSpace) on Wikipedia International Harvesters • • • • • • • DSpace http://www.dspace.org/ openDOAR http://www.opendoar.org/ ROAR http://roar.eprints.org/ Open Archives Institute http://www.openarchives.org OAISTER http://www.oaister.org/ DRIVER http://www.driver-repository.eu/ eIFL (SURFshare) http://eifl.sharelab.cq2.org/en/page/page.view/eifl.page • Scopus & Scirus Outcomes of your IR • New roles & responsibilities • Communities of practice (social networks) will be established • Knowledge transfer • Organizational learning • Change of mind-sets • Empowerment • Teamwork Inquiries firstname.lastname@example.org Tel.: +27 12 420 3082 Visit: https://www.up.ac.za/dspace/ Bibliography • Bluh, P. (2006). “Open access,” legal publishing, and online repositories. The journal of law, medicine & ethics, 34(1), 126-30. • Jones, R., Andrew, T. & MacColl, J. (2006). The institutional repository. Oxford, England: Chandos Publishing. • Lynch, C.A. (2003). Institutional repositories: essential infrastructure for scholarship in the digital age. ARL, 226, 1-7. Retrieved January 18, 2007, from http://www.arl.org/newsltr/226/ir.html • Paquette, M. (2005). Editorial: The public-access movement. Perspectives in psychiatric care, 41(1), 1.