Introduction to IE 399

Minimum of 20 consecutive business days
except for official holidays

Some companies require longer durations

Manufacturing or Service organization

A positive evaluation by the company

An interpretive technical essay
Project: Solution to a practical IE problem

Administrative Issues
(Prior to Fall 2010)

You need to find a company

By yourselves



Through the dean’s summer practice office





Relatives, friends, acquaintances, etc.
Application to companies through their web pages
Correspondence: Room No: EA412 Duygu Musaoğlu
The companies requesting summer trainees contact the dean’s office
Ms. Musaoğlu announces these company requests as they are
received, to the students on their webpage
http://mfstaj.bilkent.edu.tr:8080/student/index.jsp
The students are selected via a lottery draw
Through our department’s resources


Our department has agreements with a number of companies
The name of the companies and the selection criteria will be
announced through our web page
Administrative Issues
(Prior to Fall 2010)

Get your company approved


Pick the sealed envelope from Ms. Musaoğlu



If the company is not listed among the “approved companies”,
then we MUST get your company approved by course
coordinators
“Staj Değerlendirme Formu”
The latest pick up date of the envelopes is one week before your
summer training start date
In the first day of your summer practice, hand the sealed
envelope to your supervisor in the company

Your supervisor will fill in these forms and post them via mail or
you can hand the sealed envelope to Ms. Musaoğlu personally
Academic Issues
(During the Fall Semester)




We address academic questions relating to the
content of the technical report
Reports are evenly distributed among all faculty
members
Each faculty member evaluates the reports
assigned to him/her by taking assistance from a
graduate student
Course coordinators:

IE 299: Figen Eren; IE 399: Osman Alp.
Requirements



Prerequisites: IE 299
The sealed envelope (Staj Değerlendirme Formu) must
be received by the Dean’s Office no later than the sixth
Monday of Fall Semester
Deadline for submitting the reports is the third Monday of
Fall Semester


Exact date is announced at the start the semester
The students who receive an "unsatisfactory" (U) grade
repeat the summer training during the next summer



Re-registers to the course in the next Fall semester
Summer training during the winter break is not allowed
Two summer practices can be conducted in one summer
Recommendations







Project either assigned by the supervising engineer, or
proposed by the student and approved by company
A project in which you can use the tools and methods of IE
Project to be completed onsite
Go over the “Summer Practice Evaluation Form” before
visiting the company and writing your report
Selection of a well motivated problem
A good problem definition
This semester two students failed because their project did
not meet our standards.
Grading of The Report - 1


Reports are evaluated by the faculty members and/or the graduate
teaching assistants
At the end of the first evaluation, if the student receives a grade
 Below 40: Fail in the report evaluation and Unsatisfactory in
the course.
 Between 40 and 69, inclusive or less than 50% performance in
some class of criteria (i.e., Format and Organization, Language,
Content): Rewrite in the report evaluation following the
feedback provided.
 Greater than or equal to 70 with a minimum of 50%
performance in each class of criteria: Pass in the report
evaluation
Grading of The Report - 2

Those students who receive a Rewrite in the first evaluation submit
their revised reports in two weeks after the notification. The same
faculty member evaluates their reports again
 Below 70 or less than 50% performance in some class of
criteria : Fail in the report evaluation and Unsatisfactory in the
course.
 Greater than or equal to 70 with a minimum of 50% performance
in each class of criteria: a Pass in the report evaluation
Summer Practice Evaluation Form -1

FORMAT AND ORGANIZATION (20%)






Cover Page
Page Limits and Numbering (5-10 pages)
Margins and Alignment
Section Division and Headings
Appendix (Should be in English, cited in text,
no handwriting allowed)
References (Uniformity of format, cited in text)
Summer Practice Evaluation Form - 2

LANGUAGE (10%)




Grammar
Spelling and Punctuation
Technical Terminology
Style (Conciseness and clarity, use of
formal language)
Summer Practice Evaluation Form - 3

CONTENT (70%)



General Information About the Company
(Sector, location, suppliers, customers, etc)
Project

Problem Definition

Motivation

Approach and Method

Results
Conclusion
Restructuring the Course

Currently, we are restructuring the summer
practice course according to the feedback
we received from our students and the
companies

We are designing new programs
“Focused” Summer Training

To fulfill the requirements of this program,
the student will work in a company





in a well-defined (on-going) project
under the supervision of an IE
in a multidisciplinary team
at least two months during the summer
performing IE related tasks
“Focused” Summer Training

Currently, we are communicating with a
number of companies to initiate this
program

Some companies already initiated such
programs by themselves, e.g. Eczacibasi
You might also search for such companies
by yourselves

Linking IE399 to IE477/478

We want to enhance the link between
IE399 and IE477/478 projects

There might two way links:


A prelude to IE477/478
Follow-up for recently finished projects
Prelude to IE477/478 Projects

An IE477/478 Project can be conducted in
the company that you are having your
summer training

We might give a priority to your team to
pick that project
Prelude to IE477/478 Projects



An extension of the project that you work on
could be defined as IE477/478 project
A completely different project can also be defined
Whichever project is defined, you will be one step
ahead since



You know the company and the people
You know the current system
You know how decisions are made, how operations
are conducted, etc.
Follow-up for IE477/478 Projects




In IE477/478 projects, the requirements
are to define, solve and implement a real
life project in an organization
Implementation takes in April and May
Sometimes, the semester ends before the
implementation completely accomplished
Implementation phase is one of the most
difficult part of our profession
Follow-up for IE477/478 Projects



We are planning to arrange summer
training positions in some of the
companies that senior students are
currently conducting an IE477/478 project
We will send juniors to complete and
support the implementation phases
In this way, new IE477/487 projects can
also spin off from these projects
Please follow the web page…


Visit the course page at
http://www.ie.bilkent.edu.tr/~ie399 frequently
New information will be announced as it
becomes available



Quotas for regular summer training
Announcement of new programs and associated
companies
Updated content of the report
FAQ

Summer training in a foreign country

Practice at two or more companies

Others questions?