Online Membership System
(OMS)
Regional Workshop
Agenda
1.
2.
3.
4.
5.
6.
7.
Introductions
Benefits
Things to note
Key stages
Support and Training
Let’s have a look
Q&A – throughout
Benefits
• Accelerate the processing of annual renewals and day to
day registrations
• Assist club officers in maintaining their membership
information and calculating fees due
• Provides members with the ability to amend their own
personal details
• Provides a scalable and flexible application to
accommodate the current and future data storage
strategies of the ASA and WASA
• Access to reports
• Ability to view club financial status
Things to note
• Will replace CMS and current paper based
processes
• Is not a system to replace existing club
management software e.g. Swim Club Manager
• Will still require signed paper membership
forms – Cat 2 only
• Ability to export membership information into
club management systems
Key Stages
• Phase 1a – Club System
• Phase 1b – Administration System
• Phase 1c – Members System
• Go Live – January 2012
• Members System – February 2012
Support and Training
• Regional Workshops
• Virtual Workshops – dates on next slide
• User guide will be sent to clubs direct and be
available on the website prior to launch
• Dedicated membership services team
• Hints and Tips on each of the pages
• FAQ’s
• Online demonstration of the system
Virtual Workshops
• Using Cisco Webex
• Must pre-book, only 22 places per workshop
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Friday 11th November, 7pm
Sunday 13th November, 2pm
Monday 21st November, 7pm
Friday 25th November, 7pm
Wednesday 30th November, 7pm
Monday 5th December, 7pm
Tuesday 6th December, 7pm
Wednesday 7th December, 7pm
Log On Information
• Each club will have a Club Online Administrator which is
the Club Registration Officer that is registered with the
ASA
• Initial steps - need to activate the log in details
• Please ensure your registration officer has an email
address lodged with the ASA
• To activate your membership input your information –
membership number, email, surname
– get a e-mail to activate (only valid for 24hrs)
– create a password
– use the system
Things to know
• Can only assign rights if the member is a club
officer
• Difference between renewals membership
screen and everyday membership screen
• Cannot submit renewal data until such a time an
action has been made
• Can complete renewals over a period of time –
building a renewals batch
• Can only select data protection choices
and website visibility on a new member
Things to Know
OMS for members:
• Individual member will be able to view their own
details such as:
– Name, address, DOB, email address, data protection
choices, qualifications
• Individual member will be able to amend:
– Address, telephone number, email address, data
protection choices, website visibility
Thank you
Please complete the feedback form
– available as a hard copy or leave your email to
receive the web link
http://www.keysurvey.co.uk/survey/391841/1b1b/