CEDARS Statewide:
February 9, 2012 Webinar
Bilingual Validations
Common CEDARS Questions
HQT Questions relating to CEDARS
Logical Deletes – threshold settings
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Welcome!
Bilingual Validations – live Feb 15
October Enrollment report available
Common CEDARS Questions
◦ Staff Type Codes
◦ HQT tool use of CEDARS data
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Logical Delete Threshold
◦ Basic concepts
◦ CEDARS data manual as a tool
◦ NEW threshold settings page
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Live on Feb 15th (submissions sent 2/15)
Will error Bilingual Student records
Data Quality Reports available since Jan
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Live on OSPI’s k12 website:
http://www.k12.wa.us/DataAdmin/default.aspx
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Staff Type Codes
◦ Appendix U in CEDARS
◦ Not the same list of ALL available Duty or Staff Type
codes available for S-275 fiscal reporting
◦ Staff type codes that are not valid for CEDARS may
be valid for S-275 fiscal reporting
 Ex: coaches, office/clerical staff
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HQT Tool uses CEDARS data
◦ CEDARS to HQT Tool Data Map:
http://www.k12.wa.us/CEDARS/default.aspx
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◦ Hosted by OSPI Title II, Part A office
◦ WEBINAR: March 1, 2012 (1-4PM) Registration link
not yet available
◦ Register online for ESD in-person trainings at:
http://www.surveygizmo.com/s3/803913/RegistrationTechnical-Assistance-HQT-Data-Collection-Tool
The in-person trainings will be held at the following ESDs:
Date
Location
Address
Time
Feb.13, 2012
ESD 101
4202 S. Regal, Spokane, 99223-7738
1pm – 4pm
TBD
ESD 121
800 Oakesdale Ave. SW Renton, 98057-5221
TBD
Feb. 28, 2012
ESD 105
33 S. 2nd Ave. Yakima, 98902-3486
1pm – 4pm
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CEDARS Processing Basics
◦ District sends zipped CEDARS file submission
 Contains 13 text files (i.e. Location, SchoolStudent)
 Some districts have their SIS vendor send automatically
◦ CEDARS checks files for correct naming and all files
◦ End of above process is considered “Submitted”
status
◦ Nightly loading starts at 6:30PM each day
◦ The logical delete threshold evaluation happens
during nightly loading
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What is meant by the term “logical delete?”
◦ Records stored in a database
 Use “key fields” to uniquely identify the record
 Start date – date we first receive and load the record
 End date – date the record is logically deleted and no
longer used for any data reporting from CEDARS
Key Fields
Data
From CEDARS submission
District Sends
Record Start Record End
Automatic in database
OSPI assigns
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What are the “key fields” for each file?
◦ CEDARS data manual has an indicator for a key
field: http://www.k12.wa.us/CEDARS/Manuals.aspx
◦ Chart from Logical Delete FAQ document:
http://www.k12.wa.us/CEDARS/TrainingMaterials/L
ogicalDeleteFAQ.doc
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A logical delete can occur to a record for 3
reasons:
◦ The record is missing from your current
submission.
◦ The record now has a submission exception (error).
◦ A key field used to identify the record has changed
in the most recent submission. When key fields
change, the old record is logically deleted.
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Logical deletes can occur:
◦ Without tripping the threshold
◦ Without any submission exceptions (errors)
◦ Due to normal school district business practices
 Ex. StudentSchedule records are logcially deleted in
high numbers the first week of school
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Where do I find the threshold settings?
◦ CEDARS -> Submissions tab -> Logical Delete
Thresholds
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Current default settings are 2% for each file
◦ If the records in the most recent submission would
logically delete 2% or more of the existing records,
CEDARS does not finish loading the most recent
submission.
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Changing the percentage for the threshold is
now available to CEDARS District
Administrators!
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This webinar recording will be posted to the K12 web site at
http://www.k12.wa.us/CEDARS
THANK YOU!
OSPI Customer Support
customersupport@k12.wa.us
1.800.725.4311
Emily Rang
Meaghan Thompson
Magen Blevins
Micah Ellison
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