Strategic Asset Management Committee
TERMS OF REFERENCE
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2.0
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ESTABLISHMENT
1.1
The Strategic Asset Management Committee (SAMC) was established by the
Vice-Chancellor to ensure the University’s asset management practices and its
investment into physical infrastructure supports the strategic planning
objectives and is consistent with best practice.
1.2
The Terms of Reference have been developed to reflect the SAMC’s role in
ensuring that asset management and investment supports the University’s
New Directions Strategic Plan 2013-2015.
RESPONSIBILITIES
2.1
The SAMC is integral to ensuring the University undertakes asset
management activities as a corporate responsibility. The broad membership
ensures a whole-of-organisation view to ensure the University’s assets are
managed in a systematic, efficient and coordinated manner. This ensures the
assets meet the required level of service in the most cost effective manner for
present and future users. The continuing role of this Committee is important
in implementing, monitoring and reporting on the corporate approach to
asset management.
2.2
In undertaking these responsibilities the SAMC will:
2.2.1
Implement a Strategic Asset Management Framework (SAMF);
2.2.2
Implement a University-wide Strategic Asset Management system
that delivers cost effective, sustainable, systematic and coordinated
management of its physical assets;
2.2.3
Ensure that the responsibility for all asset management activities is
assigned within the organisation and that skill levels are sufficient to
achieve the required results;
2.2.4
Ensure that the information flow for financial planning and reporting
is in place;
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2.3
2.2.5
Ensure the delivery of the Strategic Asset Management Plan (SAMP)
and the Asset Implementation Plans (AIPs);
2.2.6
Provide leadership to set the direction and priorities for the
development of the University’s asset management capabilities.
In the above responsibilities, the Committee’s tasks will include:
2.3.1
Endorsement and regular review of the University’s Asset
Management Policy, Objectives, Strategy and Plans;
2.3.2
Review and respond to the annual SAMF Audit and the asset
performance reports;
2.3.3
Review and approve the University’s Strategic Asset Management
Plan and its associated Asset Implementation Plans
a.
b.
c.
d.
e.
f.
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Capital Investment Plan
Maintenance Plan
Space Management Plan
Facilities Operations Plan
Facilities Organisation Plan
Surplus Asset Plan
2.3.4
Consistently implement enablers and controls that support decision
making and efficiency of service delivery which govern investment in
new assets, renewal of existing assets and the disposal of surplus
assets;
2.3.5
Consult with Strategic Asset Management Advisory Groups and
Communities of Practice in relation to asset management priorities
and opportunities;
2.3.6
Development of targets for the University’s estate in order to
measure its performance;
2.3.7
Aligning and integrating asset management planning with strategic
and corporate planning cycles to enable and support the
achievement of the University’s New Directions Strategic Plan 20132015.
2.3.8
Review Project Steering Committee reports and activities including
variations in project scope, project programs and budget.
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3.0
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DELEGATIONS
3.1
In order to meet its responsibilities, the SAMC has delegated authority from
the Vice-Chancellor to approve new projects and changes to budgets provided
such variations remain within the annual Infrastructure and Facilities Services
budget as approved by Council.
3.2
Project variations which cannot be accommodated within the annual
Infrastructure and Facilities Services budget as approved by Council must be
referred by the SAMC to the Vice-Chancellor for consideration and
recommended action to the Council via the Finance Committee.
MEMBERSHIP
4.1
The membership of the SAMC will consist of:
4.1.1 Vice-Chancellor and President (Chair) or nominee;
4.1.2 Chief Operating Officer (Deputy Chair) (ex officio) ;
4.1.3 Chairs of the Asset Management Advisory Groups (ex officio);
4.1.4 Chief Financial Officer (ex officio);
4.1.5 Director, Infrastructure & Facilities Services (ex officio);
4.1.6 Deputy Vice-Chancellor (Academic) (ex officio);
4.1.7 Deputy Vice-Chancellor (Research) (ex officio); and
4.1.8 a Pro Vice-Chancellor appointed by the Vice-Chancellor;
4.2
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6.0
7.0
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The member appointed under 4.1.8 will be appointed for two years.
INVITEES
5.1
The SAMC may invite any person or persons whether from within or external
to the University as it may determine, to assist in its deliberations either for
particular items or for whole meetings.
5.2
A representative from the Strategic Governance Office – Resources Division
will attend each meeting.
REPORTING
6.1
The SAMC reports via the Chair to the Executive Committee, and the Council
of the University via the Finance Committee and Strategic Development
Committee.
6.2
The SAMC will provide a report to the Executive Committee following each
meeting.
REVIEW OF THE COMMITTEE
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7.1
8.0
9.0
10.0
The SAMC will review its functions and performance at a minimum every two
years.
FREQUENCY OF MEETINGS
8.1
The SAMC will meet at a minimum four times a year with at least one
meeting in each quarter.
8.2
Meetings will generally be scheduled at least one quarter in advance to align
with the University’s corporate planning cycle.
QUORUM
9.1
The quorum for meetings is half of the membership plus one.
9.2
Inquorate meetings will be guided by the provisions of the Meeting
Protocols Policy – 000229.
SERVICING OF COMMITTEE
10.1
The Committee will be serviced through the Strategic Governance Office –
Resources Division.
Approval Authority: Executive Committee
Date Approved: 26 August 2013
Date for Review: 30 June 2015
Contact Person: Secretary Strategic Asset Management Committee – Barbara Morrow
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Membership List for the Strategic Asset Management Committee as at 26 August, 2013
Chair
Vice-Chancellor & President
Professor Caroline McMillen
Deputy Chair (ex-officio)
Chief Operating Officer
Advisory Group Chairs (ex-officio)
Chair, Education Advisory Group
Mr Nat McGregor
Current Chairs
Pro Vice-Chancellor (Learning & Teaching)
Professor Liz Burd
Chair, Research & Innovation Advisory
Group
Pro Vice-Chancellor (Research & Innovation)
Chair, Campus Environment Advisory
Group
Director, Infrastructure & Facilities Services
Mr Alan Tracey
Professor Deborah Hodgson
Other Members (ex-officio)
Chief Financial Officer
Mr Craig Wallis
Director, Infrastructure & Facilities
Services
Mr Alan Tracey
Deputy Vice-Chancellor (Academic)
Professor Andrew Parfitt
Deputy Vice-Chancellor (Research)
Professor Nick Talley
Pro Vice-Chancellor Representative
Professor Brett Ninness
By Invitation
Committee Secretary
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Ms Barbara Morrow
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