Kansas State Department of Education
State Monitor Quality Assurance Checklist for Test Security and Ethics
This form is to be completed by the monitor team!
District:
School Administrator/ Contact:
School:
Date of Visit:
Content & Grade
(being assessed/observed)
Monitor Team Member(s):
Monitor team: Reports to the district/building 10 - 15 minutes before test administration begins. Submits Identification letters
to the district/building: letters indicates proof of confidentiality agreement and visitor status. Quickly reviews process.
Before the Assessment
NA
Yes
No
Monitor team: Performs Quality Control (QC) check of Required Documentation at the District and
(or unable
to observe)
Building Level:
Verifies District/Building test coordinator has: documentation of training (test security, ethical
practices for testing) provided. Information includes date(s) and method of training provided (whole
staff, PLC, grade level, Dept. etc.).
Verifies District/Building test coordinator has: documentation indicating staff involved with testing
have “signed off” that they have received the training and agree to abide by ethical practices for
testing, follow the instructions provided in the Examiner’s Manual.
Verifies who has access to the Educator Portal and processes used by this individual (District
level/Building level).
Verifies District/Building test coordinator has on file documentation of the need for each Text to
Speech accommodation.
Verifies District/Building test coordinator has on file documentation of the need for each paper/pencil
assessments
Verifies District/Building test coordinator has on file documentation of the need for DLM (IEP)
Verifies Reactivation processes. Reactivation after the completion of all test parts must be
approved/completed by the District Test Coordinator.
Observes Reactivation Logs (District/Building)
Verifies reporting processes for breach of security
Additional Comments:
Yes
No
NA
During the Assessment
Monitor team exhibits professional and unobtrusive behavior at all times while observing.
Verifies that test materials are stored in a secure, locked area before and between each test session(s)
and after testing.
Verifies students are arranged so that they are not sitting next to someone with the same test form
and/or adequate spacing between test takers if possible, if needed.
Notes:
Observes testing environment: bulletin board displays, fact tables, charts and diagrams, and other
instructional materials have been removed or covered that may give assistance or advantage during
testing.
Observes beginning of testing session: Are directions read to students from the Examiner’s Manual?
Do students use the audio feature to have directions “read”?
Observes student(s) ending test sessions: Test Proctor does not touch computer mouse. Verifies End
Review Screen was checked.
Verifies materials were collected before dismissing students (i.e. student scratch paper, test
tickets/booklets, etc.) and that those materials were either destroyed (shred) or placed in a secure
locked location.
District:
Yes
Building:
No
NA
During the Assessment
Monitor team exhibits professional and unobtrusive behavior at all times while observing.
Observes Administration of a Text to Speech Accommodation:
Please note method: Individually administered, Used Audio – No Human Reader, Headsets
Evidence of Documentation provided matches District Coordinator information
Observes administration of Paper and Pencil Accommodation:
Observes: Students marking their answers on the paper copy of the assessment.
Answer sheets are not generated by the school or district.
Evidence of Documentation provided matches District Coordinator information
Observes: recording of paper/pencil accommodation answers (2 adults) into testing site
Observes administration of a DLM assessment
A
I
O
Observes Appropriate Ethical Practices for Testing:
A = Appropriate, I = Inappropriate O = Other (please comment)
Teacher/Proctor: Followed procedures outlined in the Examiner’s Manual.
Teacher/Proctor: Did not sit at desk during testing. The teacher/test proctor was up and monitoring
the testing environment by actively moving around the room.
Teacher/Proctor: Did not direct or prompt students to use certain strategies at the beginning of the
test session or during the test.
Teacher/Proctor: Did not respond to questions during testing that would help the student to
understand the question, aid the student in responding to an item, or advise/encourage the student
to edit or change a response.
Teacher/Proctor: Did not coach or cue students in any way during test administration.
Teacher/Proctor: Did not read anything from the reading passage to students.
Teacher/Proctor: Did not give the meaning of words in the text or in questions.
Teacher/Proctor: Did not require students to use scratch paper, to show their work, or to use the
online tools (e.g. the highlighter tool).
Teacher/Proctor: Did not ask students how they got an answer.
Teacher/Proctor: Did not tell students to redo or review any part of the test (especially after verifying
the End Review Screen).
Teacher/Proctor: Did not construct answer keys and/or score the assessment.
Teacher/Proctor: Did not reactivate student tests.
Observes/Discusses: procedure for reactivating students for the KCA with Teacher/Proctor (if able)
Teacher/Proctor: Did not store or save on computers or other personal storage devices any test items;
test items may not be shared via email or other file sharing systems; or reproduced by any means.
Please provide additional comments on activities observed: Ethical Practices
After the Assessment
Debriefs School/District Coordinator and provides them with a copy of the report.
Team submits a copy of the Monitor Checklist to KSDE-directed personnel.
Reports any breach of security to Lee Jones, KSDE 785.296.4349.
Upon completion of the visit please sign and date the form to indicate completion.
Signature Monitor Team Member:
Signature Building Test Coordinator: