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Objectives
Chapter 13: Creating Tables
Performance Objectives
Create a Table
 Select Cells
 CHECKPOINT 1
 Change the Table Design
 Draw a Table
 Insert an Excel Spreadsheet
 Insert a Quick Table
 CHECKPOINT 2

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Objectives
Create a Table
A table is made up of information boxes called cells.
 A cell is the intersection between a column and a row.
 Cells can contain text, numbers, characters, graphics, or
formulas.
 You can use the Tables feature to create cells and organize data
in columns and rows.

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Objectives
Create a Table…continued
To create a table:
1. Click the Insert tab.
2. Click the Table button
in the Tables group.
3. Drag down and to the
right until the correct
number of columns
and rows display.
4. Click the mouse
button.
Table button
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Create a Table…continued
To create a table with options
at the Insert Table dialog box:
1. Click the Insert tab.
2. Click the Table button in the
Tables group.
3. Click the Insert Table option
at the drop-down list.
4. At the Insert Table dialog
box, enter the desired
number of columns and
rows.
Insert Table option
5. Click OK.
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Create a Table…continued
Use these options to
specify the number of
columns and rows.
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Objectives
Create a Table…continued
Table Move
Handle
Gridline
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Move Table
Column Marker
End-of-cell
Marker
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Resize
Handle
End-of-row
Marker
Objectives
Create a Table…continued
Cells in a table have a cell designation.
 The columns in a table are lettered from left to right, beginning
with A; the rows in a table are numbered from top to bottom
beginning with 1.
 The cell in the upper left corner of the table is cell A1.
 The cell to the right of A1 is B1, the cell to the right of B1 is C1,
and so on.
 When you create a table, the insertion point displays in cell A1
(in the upper left corner of the table).

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Objectives
Create a Table…continued




With the insertion point positioned in a cell, type or edit the
cell’s contents.
If the text you type does not fit on one line, it wraps to the next
line within the same cell.
Or, if you press the Enter key within a cell, the insertion point
moves to the next line within that cell.
The cell lengthens vertically to accommodate the text, and all
cells in that row also lengthen.
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Objectives
Create a Table…continued
To move the insertion point
Press these keys
To next cell
Tab
To preceding cell
Shift + Tab
Forward one character
Right Arrow key
Backward one character
Left Arrow key
To previous row
Up Arrow key
To next row
Down Arrow key
To first cell in the row
Alt + Home
To last cell in the row
Alt + End
To top cell in the column
Alt + Page Up
To bottom cell in the column
Alt + Page Down
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Create a Table…continued




If you want to move the insertion point to a tab stop within a
cell, press Ctrl + Tab.
If the insertion point is located in the last cell of the table and
you press the Tab key, Word adds another row to the table.
You can insert a page break within a table by pressing
Ctrl + Enter.
The page break is inserted between rows, not within.
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Objectives
Select Cells
You can format data within a table in several ways.
 For example, you can change the alignment of text within cells
or rows, select and then move rows or columns, or you can add
character formatting such as bold, italic, and underlining.
 To format specific cells, rows, or columns, you must first select
them.

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Objectives
Select Cells…continued


The left edge of each cell, between the left column border and
the end-of-cell marker or first character in the cell, is called the
cell selection bar.
Each row in a table contains a row selection bar, which is the
space just to the left of the left edge of the table.
mouse pointer in the
row selection bar
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Objectives
Select Cells…continued
To select this
Do this
A cell
Position the mouse pointer in the cell selection bar at the left edge
of the cell until it turns into a black arrow pointing up and to the
right and then click the left mouse button.
A row
Position the mouse pointer in the row selection bar at the left
edge of the table until it turns into an arrow pointing up and to the
right and then click the left mouse button. To select nonadjacent
rows, hold down the Ctrl key while selecting rows.
A column
Position the mouse pointer on the uppermost horizontal gridline
of the table in the appropriate column until it turns into a short,
down-pointing arrow and then click the left mouse button. To
select nonadjacent columns, hold down the Ctrl key while
selecting columns.
Adjacent cells
Position the mouse pointer in the first cell to be selected, hold
down the left mouse button, drag the mouse pointer to the last
cell to be selected, and then release the mouse button.
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Objectives
Select Cells…continued
To select this
Do this
All cells in a table
Click the table move handle, or position the mouse pointer in any
cell in the table, hold down the Alt key, and then double-click the
left mouse button. You can also position the mouse pointer in the
row selection bar for the first row at the left edge of the table until
it turns into an arrow pointing up and to the right, hold down the
left mouse button, drag down to select all rows in the table, and
then release the left mouse button.
Text within a cell
Position the mouse pointer at the beginning of the text and then
hold down the left mouse button as you drag the mouse across the
text. (When a cell is selected, the cell background color changes to
blue. When text within a cell is selected, only those lines
containing text are selected.)
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Objectives
Select Cells…continued
To select
Press
The next cell’s
contents
Tab
The preceding cell’s
contents
Shift + Tab
The entire table
Alt + 5 (on numeric keypad with Num
Lock off)
Adjacent cells
Hold down Shift key, then press an arrow
key repeatedly.
A column
Position insertion point in top cell of
column, hold down Shift key, then press
down-pointing arrow key until column is
selected.
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Objectives
Select Cells…continued
If you want to select only the text within a cell rather than the
entire cell, press F8 to turn on the Extend mode, and then
move the insertion point with an arrow key.
 When a cell is selected, the cell background color changes to
blue.
 When text within a cell is selected, only those lines containing
text are selected.
 You can move text to a different cell by selecting the text and
then dragging the selected text to a different cell.

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Objectives
CHECKPOINT 1
1) A table is made up of information
boxes called this.
a. cells
b. columns
c. rows
d. areas
Answer
Next Question
2) This is the cell designation for the
cell that is in the upper left
corner.
a. 1A
b. A1
c. 1B
d. B1
Answer
3) Press these keys to move the
insertion point to the preceding
cell using the mouse.
a. Ctrl + Tab
b. Alt + Tab
c. Shift + Tab
Answer
d. Alt + Ctrl + Tab
Next Question
4) Press this key to turn on Extend
mode.
a. F1
b. F2
c. F4
d. F8
Answer
Next Question
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Next Slide
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Objectives
Change the Table Design
Table Tools
Design tab
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Objectives
Change the Table Design…continued
To apply a table style:
1. Click in a cell in the
table.
2. Click the Table Tools
Design tab.
3. Click the More button
that displays at the right
side of the table styles in
the Table Styles group.
4. Click the desired option
from the drop-down
gallery.
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gallery of
style options
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Objectives
Change the Table Design…continued
To use table style
options:
1. Click in a cell in the
table.
2. Click the Table Tools
Design tab.
3. In the Table Style
Options group, check
the desired boxes.
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Table Style
Options group
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Objectives
Change the Table Design…continued
To apply shading to a
table:
1. Click the Table Tools
Design tab.
2. Click the Shading
button arrow in the
Table Styles group.
3. Click the desired
shading color at the
drop-down gallery.
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Shading button
arrow
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Objectives
Change the Table Design…continued
To apply borders to a
table:
1. Click the Table Tools
Design tab.
2. Click the Borders
button arrow in the
Table Styles group.
3. Click the desired
border option at the
drop-down list.
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Borders button
arrow
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Objectives
Change the Table Design…continued
To apply borders using the
Borders and Shading dialog box:
1. Click the Table Tools Design
tab.
2. Click the Borders button
arrow in the Table Styles
group.
3. Click the Borders and Shading
option at the drop-down list.
4. Select the desired border
options.
5. Click OK.
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Borders and
Shading option
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Objectives
Change the Table Design…continued
Borders and
Shading
dialog box
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Change the Table Design…continued
To draw borders:
1. Click the Table Tools
Design tab.
2. Click the Draw Table
button.
3. Select the desired line
style, weight, or color.
Draw Table
button
(continues on next slide)
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Objectives
Change the Table Design…continued
4.
Draw along the table
gridlines and/or
borders.
pen pointer
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Objectives
Change the Table Design…continued
To change the line style:
1. Click the Line Style
button arrow in the
Draw Borders group.
2. Click the desired
option at the dropdown list.
Line Style
button arrow
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Objectives
Change the Table Design…continued
To change the line
weight:
1. Click the Line Weight
button arrow in the
Draw Borders group.
2. Click the desired
option at the dropdown list.
Line Weight
button arrow
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Objectives
Change the Table Design…continued
To change the border
line color:
1. Click the Pen Color
button arrow in the
Draw Borders group.
2. Click the desired color
at the drop-down
gallery.
Pen Color
button arrow
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Objectives
Draw a Table
To draw a table:
1. Click the Insert tab.
2. Click the Table
button.
3. Click the Draw Table
option at the dropdown list.
4. Drag the pen pointer
in the document to
create the table.
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Draw Table
option
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Objectives
Draw a Table…continued
guideline
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pen pointer
Objectives
Draw a Table…continued
pen pointer
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Draw a Table…continued
To erase:
1. Click the Eraser
button in the Draw
Borders group.
2. Drag over any border
lines you want to
erase.
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Eraser button
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Objectives
Insert an Excel Spreadsheet
To insert an Excel spreadsheet:
1. Click the Insert tab.
2. Click the Table button in the
Tables group.
3. Click the Excel Spreadsheet
option at the drop-down
list.
Excel Spreadsheet
option
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Objectives
Insert a Quick Table
To insert a quick table:
1. Click the Insert tab.
2. Click the Table
button.
3. Point to the Quick
Tables option in the
drop-down list.
4. Click the desired
table at the side
Quick Tables
menu.
option
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Objectives
CHECKPOINT 2
1) With options at this dialog box,
you can choose a border, style,
color, and width.
a. Shading & Borders
b. Borders & Shading
c. Borders & Colors
Answer
d. Shading & Lines
3) If you make a mistake when
drawing a table, click this button.
a. Eraser
b. Correct
c. Remove
d. Replace
2) To insert a table using the pen
pointer, click this button.
a. Draw Outline
b. Draw Border
c. Draw Table
d. Draw Shape
4) Use this feature to insert a
predesigned table in a document.
a. Styles
b. Quick Tables
c. Themes
d. Textboxes
Answer
Next Question
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Next Question
Answer
Answer
Next Question
Next Slide
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Objectives