Service Specification: Fujitsu IT Management as a Service (ITMaaS) Lot 4 Service Specification FUJITSU IT Management as a Service (ITMaaS) OVERVIEW OF THE ITMAAS SERVICES DEFINITIONS Any terms used in this Service Description have the meaning assigned to it by the Fujitsu UK & Ireland Standard Terms and Conditions. Additional terms used have the meaning assigned by this section. Term Meaning ITIL IT Infrastructure Library – a collection of best practice for IT Service Management ITMaaS IT Monitoring as a Service. Fujitsu’s SaaS Offering to monitor IT equipment and/or support an ITIL compliant Service Desk MONaaS Monitoring as a Service by making use of the Nimsoft Monitor application Nimsoft A division of Computer Associates (CA) and the name of the software suite that Fujitsu use to provide ITMaaS. NM Nimsoft Monitor, the application provided by Nimsoft to enable MONaaS NSD Nimsoft Service Desk the application provided Nimsoft to enable SDaaS SDaaS Service Desk as a Service by making use of the Nimsoft Service Desk application Tier 3 Datacenter A highly resilient data centre as defined and certified by the Uptime Institute ™ UM Unified Manager. Nimsoft’s application that provides a link between NM and NSD. UMP Unified Management Portal is the portal available with Unified Manager to view the combined MONaaS and SDaaS outputs Summary The Fujitsu IT Management as a Service (ITMaaS) provides Customers with the visibility they need to actively monitor and manage their own IT environments themselves. ITMaaS will be delivered as an on-demand service through Fujitsu’s Global Cloud Infrastructure. ITMaaS will use Nimsoft’s software technology to provide Service Desk and Monitoring services. The Service Desk and Monitoring Services can be subscribed to individually. They can also be subscribed together and when this occurs an additional item of software, the Unified Management Portal (UMP), is provided to achieve a unified single view of the IT environment. Page 1 of 12 © Fujitsu Services Limited, 2013 Service Specification: Fujitsu IT Management as A Service (ITMaaS) Service Description The ITMaaS Service comprises: • • • Monitoring as a Service (MONaaS) - an implementation of the Nimsoft Monitor (NM) application. Service Desk as a Service (SDaaS) - an implementation of the Nimsoft Service Desk (NSD) application. An implementation of the Nimsoft UMP Upon subscription to one or more components of the Service, Fujitsu will provision and license the relevant ITMaaS applications to which the Customer has subscribed. Once provisioning is complete, the nominated Customer contact will receive details of how to access MoNaaS and/or SDaaS. Optionally, and subject to an additional charge, the Customer may request that Fujitsu undertakes configuration of the software in accordance with an agreed statement of work in accordance with ‘Additional service options’ below. The Customer will receive a licence to use the appropriate components of the Nimsoft software for the period of their subscription to ITMaaS. The software is owned by Nimsoft and licensed by Fujitsu for the purposes of providing the ITMaaS. Fujitsu shall provide a first line support service desk (the “Global Service Desk”) to provide Incident and problem management (including taking calls from the Customer to “log” Incidents) in the event that the software exhibits errors or faults or does not perform according to specification. The Fujitsu Service Desk shall not be required provide help and guidance in the use of the features and functions of the software. Where the Customer requires such help and guidance, the Customer may request additional professional or learning services from Fujitsu or take advantage of Nimsoft’s public learning resources. Description of ITMaaS Functionality The functionality offered by ITMaaS is determined by the version of Nimsoft software within the Service. Fujitsu will notify the Customer of the version of software that will be supplied to initiate the service. Fujitsu will also supply a list of the functionality available at that version. Monitoring as a Service (MONaaS) MONaaS provides the Customer with the capability of deploying IT monitoring across its entire environment – on-premise, hosted, and cloud platforms (public or private) in accordance with the purchased licences & probes. It can additionally be configured to work alongside existing Customer monitoring solutions MONaaS provides the capability to monitor: applications. Cloud infrastructure. databases. network devices. servers. storage devices. virtualised assets Service Desk as a Service (SDaaS) SDaaS provides action-based workflows based on ITIL standards. SDaaS can use the data collected through the MONaaS solution to instigate Service Desk actions. The SDaaS Service modules align with the ITIL (v3) Service Management processes. The following ITIL (v3) aligned modules will be provided as part of the SDaaS: o Page 2 of 12 Service Catalogue © Fujitsu Services Limited, 2013 Service Specification: Fujitsu IT Management as A Service (ITMaaS) o o o o o Incident Management Problem Management Service Level Management Configuration Management (CMDB) Change Management Knowledge Management Unified Manager The Unified Manager, accessed through the Unified Management Portal allows customers who subscribe to both the MoNaas and SDaaS to access unified dashboards and reporting providing: o o o a correlated view of IT performance and availability of the monitored IT estate; a flexible and easily extended coupling of monitoring and service desk functionality; and the ability to coordinate between MoNaas and SDaaS. Description of ITMaaS functionality The functionality offered by ITMaaS is determined by the version of Nimsoft software provided with the Service. Fujitsu will notify the Customer of which version of the software that will be supplied by Fujitsu to initiate the Service. At this point Fujitsu will also supply a detailed description of the functionality available for that software version which shall form the basis of the Service available from Fujitsu. Where new versions of the Nimsoft software is made available in accordance with paragraph 3.6 below, Fujitsu shall update the detailed description of the functionality available as part of the Service accordingly. Service Delivery Management A Fujitsu Service Delivery Manager is responsible for the continual monitoring and quality assurance of the ITMaaS Service The Service Delivery Manager will be the interface with the Customer to ensure that the overall Service is delivered at the agreed service levels and that any Service failures or major Incidents are managed and rectified appropriately. The Service Delivery Manager will have direct access to Fujitsu’s resources for the delivery of any extended Service commitments, improvement plans or out of scope activities. Service Delivery Management support is available Monday to Friday -8:00- 18:00 excluding public holidays A Fujitsu appointed Service Delivery Manager will be responsible for the continual monitoring and quality assurance of the ITMaaS Service. The Service Delivery Manager will be available for the Customer to contact, Monday to Friday, 08:00 – 18:00 excluding UK public holidays. The Service Delivery Manager will be the interface with the Customer to ensure that the overall ITMaaS Service is delivered to at least the specified service levels and that any service failures or major Incidents are managed and rectified appropriately. The Service Delivery Manager will also have direct access to Fujitsu’s resources so that it is able to facilitate the delivery of any of the Additional Service Options detailed below or manage the completion of any improvements or variations to the Services. To request ITMaaS & Onboarding Options The Customer requests ITMaaS, MONaaS and/or SDaaS modules/functionality via the G-Cloud Mailbox. GCloud@uk.fujitsu.com Page 3 of 12 © Fujitsu Services Limited, 2013 Service Specification: Fujitsu IT Management as A Service (ITMaaS) When the prospective customer places an order for the Service, and where applicable, Fujitsu will carry out a credit check on the Customer. If the results of the credit check are unsatisfactory, Fujitsu will have no obligation to provide the Customer with access to the Service. When the credit check has been completed successfully, the Customer Account will be activated allowing the Customer access to the Service. Upon request Fujitsu can provide on a non chargeable basis up to 0.5 day (4 hours) pre sales consultancy to assist the Customer to select the correct licence and probe modules and functionality they may require. Additional consultancy or discovery activities can be requested from Fujitsu and these will charged using the rates from the agreed rate card. Once the correct modules have been requested confirmed pricing is given. Additional Service Options Transition and Service Configuration As an additional chargeable service using the agreed rate card Fujitsu can be requested to configure the appropriate ITMaaS application(s) for the Customer. The Transition and Service Configuration Service element provides the Customer with a framework for establishing ITMaaS - Monitoring and/or Service Desk in the fastest practicable time. The Service activities relate to setting up the necessary infrastructure, processes, people and projects for the effective ongoing use of the Service by the Customer. This service element is managed through Fujitsu’s Project Management Office as a transition program and is governed by the Transition Manager in conjunction with the Service Delivery Manger. The service transition process goes through a planned approach to enable the Core Service Elements and any Optional Service Modules related to the Service, based on Fujitsu robust design principles. This supporting service element includes the following components : Customer Environment Assessment Service Design Assessment Service Infrastructure Implementation Service Processes Implementation Staff Recruitment or Transfer Customer Training on Service Processes Service Acceptance Assessment. Fujitsu will offer a basic, standard or advanced level of service. These are differentiated by the length of time and consequently the number and/or length of activities that can be undertaken. The suitability of any particular option will be reviewed with the Customer. The descriptions for each of these will be provided to the customer on demand. Fujitsu will deliver these services based on its standardised approach, however there will be different activities dependent on which variant of the service is chosen as well as which of the either MoNaaS or SDaaS (or both) have been chosen by the Customer. User Training ITMaaS delivers Nimsoft applications “as a Service” to the Customer. Training in the use of these applications is an important enabler to ensure the Customer can achieve the maximum benefit from these applications. Accordingly, a number of training courses and options are available to train the users of the Services. The suitability and availability will be subject to review with the Customer. The three options for training which Fujitsu shall make available are: 1. 2. 3. Page 4 of 12 Nominated users for the Customer may attend Nimsoft customer training classes held in various locations from time to time; Fujitsu will sub-contract or refer the Customer to Nimsoft for custom on-site training; or Fujitsu provide training directly on-site to the Customer’s users. © Fujitsu Services Limited, 2013 Service Specification: Fujitsu IT Management as A Service (ITMaaS) Fujitsu will provide the charges associated with these training, on request, based on the number of people to be trained, the option selected and the preferred location. Details of the standard Nimsoft training courses are set out in Annex 1. Service Boundaries Fujitsu provides a Service Desk to provide support and problem resolution in the event that the software exhibits errors or faults and does not perform according to specification. That Service Desk will provide a basic level of help and guidance in the use of the features and functions of the software. The Customer may request additional professional or learning services from Fujitsu or take advantage of Nimsoft’s public learning resources. . ITMaaS is an “as a Service” offering. It is hosted on the Fujitsu Global Cloud Platform. ITMaaS is not available to be provisioned from customer or any other infrastructure. ITMaaS is intended to enable customers to monitor their own IT infrastructure and/or operate a Service Desk themselves within the functionality described above. ITMaaS is a configurable service, but Fujitsu does not offer any customisation of the standard features of the MONaaS or SDaaS applications provided as part of ITMaaS. Page 5 of 12 © Fujitsu Services Limited, 2013 Service Specification: Fujitsu IT Management as A Service (ITMaaS) STANDARD SERVICE LEVEL The following section details the applicable Service Levels for the Service and will be measured upon completion of each Billing Period. Service Credits may apply in the event of failure to meet these Service Levels. Global Service Desk service levels Hours of service 24 hours x 7 days per week x 365 days per year Language English Queue Voice, Email, Auto-alert tickets Role / Responsibility Operator / Support – to provide support and resolution to Incidents relating to MoNaaS and SDaaS Times are measured from time of logging the Incident into service desk system by the service desk agent. Priority Description Target Resolution Time 1 Incident affecting an enterprise wide, business critical application or service is not operational, resulting in significant disruption to the business. 2 hours 2 Incident affecting an application or service is not operational or not available at a specific location, resulting in disruption to the business. 4 business hours Mon-Fri 08:00-18:00, excluding Public holidays 3 Incident affecting part of an application or service is not operational, or not available to an individual, and all other incidents. 8 business hours Mon-Fri 08:00-18:00, excluding UK Public holidays 4 Any other problem which does not directly impact the client’s operations and/or has a limited financial consequence. Minor faults or investigation required. 2 business days Mon-Fri 08:00-18:00, excluding Public holidays Security The infrastructure for the Fujitsu Global Cloud Platform is housed in a highly efficient, secure and resilient Tier III Data Centre located in the UK. Customer connections to the Fujitsu Global Cloud Platform shall be via the use of secure keys provided by Fujitsu at the initial implementation; these keys are only valid for a limited period and require to be changed on first use Prospective customers shall be subject to a verification process prior to being given access to the ITMaaS applications. Customer connections to the Fujitsu Global Cloud Platform shall be via the use of secure keys. User name and password is only used for initial access and enables only restricted features. Data Recovery The RPO/RTO for the ITMaaS application and the Customer specific instances are as follows: Page 6 of 12 © Fujitsu Services Limited, 2013 Service Specification: Fujitsu IT Management as A Service (ITMaaS) The data recovery point objective (RPO) is 30mins. This is the maximum period in which data might be lost from the ITMaaS service due to a major incident The data recovery time objective (RTO) is 60 minutes. This is the maximum duration of time which a business process must be restored after a disaster (or disruption). Availability Fujitsu will use reasonable efforts to maintain availability of ITMaaS Service, twenty-four (24) hours per day, seven (7) days per week three hundred and sixty five days (365) per year. The availability measure will only apply to elements of the Service within the Service Boundary detailed in paragraph 2.4 above and/or which are within the control of Fujitsu. For example, Fujitsu will not be responsible for any non-achievement of the availability measure to the extent caused by hardware not provided by Fujitsu under this Service. In addition, nonavailability of the any data network including the internet that the Customer relies on to connect to its infrastructure or to connect to the ITMaaS service. Metric: ITMaaS Application Availability Metric Definition Measures the availability of the ITMaaS application. “Available” in relation to the ITMaaS application means that all of the ITMaaS Application’s functions are fully accessible and usable. For the avoidance of doubt the ITMaaS application is not available if the whole ITMaaS application or one or more components or functionality of the application are unavailable. Hours of service 24 hours per day x 7 days per week x 365 days of the year (including Public Holidays) Minimum Service Level 99.9% Availability across all the ITMaaS applications Target Service Level 99.95% Availability across all the ITMaaS applications Measurement Methodology Measurement Points The Availability measurement points are: Calculation Commencement of the Outage - the time at which the access to or use of the application is first impaired or interrupted (as determined by the earlier of time entry in the service desk system for the “logged ticket” , or when the Availability Incident is detected by Fujitsu via monitoring alerts), and Restoration of the Application - the time at which the functions of the relevant application are accessible and the Incident is closed by the service Availability is calculated as follows: = (Actual Service Time) / (Agreed Service Time) x 100, measured for the entire ITMaaS Application set Where: 1. Actual Service Time means the actual time within the hours of service for the measurement period that the relevant ITMaaS application is actually available; 2. Agreed Service Time means the total agreed time for the billing period the ITMaaS application should have been available. Page 7 of 12 © Fujitsu Services Limited, 2013 Service Specification: Fujitsu IT Management as A Service (ITMaaS) Period of Calculation: Billing Period Frequency of Measurement: Continuous Data Source: ITMAAS Application Measurement responsibility: Fujitsu Reporting Frequency: Weekly Special Reporting Requirements: None Service KPIs ITMaaS support Services will be delivered based on the Fujitsu Global Service Desk’s KPI’s, as tabulated below: Service Measure Service level Global Service Desk Call Answer Time 80% within 30 seconds Call Abandonment Rate <5% of calls after 30 seconds Priority 1 90% within 2 hours (based on 24x7) Priority 2 90% within 4 business hours Priority 3 90% within 8 business hours Priority 4 90% within 5 business days Response * 90% within 1 business day Resolution 90% within 3 business days Incident resolution Service requests Note: Fujitsu defines a service request response as an identification of a service request and initiation of work on the request such that the request is placed in the “work in progress” queue by the Global service desk agent within Global service desk system. SERVICE CREDITS Not applicable to this service. Downtime Scheduled and unscheduled interruptions may occur, and Fujitsu does not warrant uninterrupted availability of the System. Normal software or hardware upgrades are scheduled for nights and weekends and designed to cause a minimum amount of interruption to Services and System availability. The Customer will be notified of scheduled interruptions in advance. Fujitsu will aim to give fourteen (14) days notice. In the event that an unscheduled interruption occurs, Fujitsu will use all reasonable efforts to resolve the problem and return the System to availability as soon as reasonably practical. During these scheduled and unscheduled interruptions, the Customer may be unable to transmit and receive data through the Services. The Customer agrees to cooperate with Fujitsu during any scheduled and unscheduled interruptions if assistance from Customer is necessary in order to restore the System to working order. Page 8 of 12 © Fujitsu Services Limited, 2013 Service Specification: Fujitsu IT Management as A Service (ITMaaS) Changes Fujitsu reserves the right to modify or temporarily suspend use of the Services or portions thereof for maintenance or system administration purposes without notice or liability. New Versions Fujitsu will periodically release new versions of the ITMaaS applications; Nimsoft Monitor, Nimsoft Service Desk and Unified Manager. It is anticipated that there will be quarterly releases for each application – two major releases and two minor releases in each year. Customers will normally be given fourteen (14) days notice of any planned upgrade activity for the new version and provided with information that describes the functionality of the new version. If Fujitsu believes the upgrade may have a significant impact on the customer’s use of the application, e.g. a major new version, new user interface, then it will give extended notice and may, at its discretion, provide additional support or resources. Fujitsu will be responsible for applying the new version and ensuring it performs according to specification. Acceptance Fujitsu deems the Customer to have accepted the software when they log into the ITMaaS Service for the first time using the details provided by Fujitsu. CUSTOMER DEPENDENCIES The Customer will ensure that they have suitably competent and trained staff to use and operate the functionality offered by ITMaaS. Customer users should be capable of configuring and managing their own instance of MONaaS or SDaaS and providing functional support within their own organisation. This will typically be helped by attending formal Nimsoft training events. The Customer (and its staff) should also be able to identify and accurately report issues or problems encountered when using the Services and be able to follow instructions to further diagnose or resolve the issue and understand the implications of any changes they may be asked to make or apply The Customer will nominate a point of contact for the ITMaaS Service prior to Service commencement. This person will be notified of any matters concerning the ITMaaS Service and will be responsible for directing that information as appropriate within their organisation. ITMaaS is accessed through the internet so the Customer is responsible for providing a suitable connection to access the Service and for the Services to be able to “reach”the devices or other components that the Customer wishes to use the ITMaaS service to monitor. The Customer shall be responsible for managing its own user names and the access rights of these users to their accounts. Fujitsu support staff do not have access to a customer’s accounts once set up. When the Service has been terminated, the Customer will be responsible for removing any data that they wish to retain. Any data that is not removed will be stored and charged until such time that the Customer confirms removal to Fujitsu. Access to Customer data will be limited to 30 days after the termination date CHARGES The ITMaaS Service is hosted by Fujitsu and the Customer will pay a Charge based on their consumption of the Service. The Charge combines Charges for the platform and for the application facilities that the Customer wishes to use. For the ITMaaS Service Desk, the Charges are calculated based on the number and type of Service Desk User licenses provided. Page 9 of 12 © Fujitsu Services Limited, 2013 Service Specification: Fujitsu IT Management as A Service (ITMaaS) For the ITMaaS Monitor service, including Unified Manager, the Charges are based on the type of monitoring probe(s) purchased and contained within each type of probe, the number of devices or components that the Customer intends to monitor. Different types of probes will incur differing Charges. The Customer will have access to functionality to be able to increase or decrease the number of devices or components that are monitored within a probe. The charging mechanism will reflect this. If the Customer wishes to deploy a new type of probe they must request this via the Service Desk to invoke the appropriate licence(s). Charges are calculated and invoiced monthly in arrears. (Billing Period) There are in excess of 137 differing probe & licence types, the description of these and their individual pricing can be requested from the G-Cloud mailbox – GCloud@uk.fujitsu.com Indicative sample pricing is displayed below, and it should be noted that the pricing structure favours the Customer purchasing a suite of licences & probes than the facility to use a minimum number. Fujitsu ITMaaS Indicative pricing Unit Service Desk Licences Fixed User Service Desk Licence Floating (Shared) Service Desk Licence Indicative Licences/Modules Price PM Example 10 Users £ 423.00 Example 5 Users £ 530.00 Device Monitoring Standard Monitoring Example 10 NW devices Advanced Monitoring Example 10 NW Devices Basic Server Monitoring Example 10 Servers Application Server Monitoring Example 10 Servers £ 132.00 £ 157.00 £ 282.00 £ 468.00 Termination The Customer or Fujitsu may terminate this service by giving not less than ninety (90) days notice to the other party. If the Customer requires details of any of their data that is stored within the ITMaaS systems this can be provided to them upon request to the G-Cloud mailbox this can be provided in a standard CSV format only. Customer data will be only available up to 30 days after the termination date. Service Exclusions The following elements are not included or applicable as part of the offered Service and are therefore not included within this Service Definition: Information assurance –The ITMaaS applications are currently unaccredited and therefore classed as IL0 Service Credits or other financial recompense alternatives are not offered with the service unless agreed separately with the Customer Fujitsu account team . Fujitsu offers the opportunity for a 30 day limited proof of concept evaluation, during this period licence charges would not be enforced and only reasonable consultancy & implementation costs levied Page 10 of 12 © Fujitsu Services Limited, 2013 Service Specification: Fujitsu IT Management as A Service (ITMaaS) ANNEX 1 Training Courses The training courses available for Nimsoft Monitoring and Nimsoft Service Desk are as follows: NSAT101 (Monitoring – Basic Course) NSAT 101 is an intensive, three-day course that covers Nimsoft fundamentals. Perfect for beginners, NSAT 101 focuses on Nimsoft Monitor basics like architecture, implementation, and administration through interactive classroom instruction and hands-on labs. The second and third days cover basic probe usage, alarm handling within the NAS (Nimsoft Alarm Server), service level management, and Unified Monitoring Portal, effectively setting the foundation for anyone wishing to become a Nimsoft administrator. NSAT 201 (Monitoring – Advanced) NSAT 201 covers more advanced subject material and is geared towards experienced Nimsoft administrators or individuals able to demonstrate more than a cursory knowledge of the solution. Three days in length, the NSAT 201 course begins with discussions on product workflow improvements and troubleshooting common issues, and then moves into exploring the Nimsoft SLM database. Day two is dedicated to the Unified Monitoring Portal, exploring implementation, administration, QoS reports, list views, and custom and dynamic dashboards in detail with real-world, data-driven scenarios. The final session covers custom package creation, offers an enhanced overview of the various APIs available within Nimsoft, and then concludes with a rigorous LUA workshop before allowing participants to sit for part one of the NCE examination. NSAT 211 (Monitoring – Combination Basic & Advanced) The NSAT 211 course encompasses all of the basic and most of the advanced content presented in both NSAT 101 and NSAT 201. The NSAT 211 course is specifically designed for faster-paced learning and is a 5 day course. This detailed look at Nimsoft technology and terminology, together with guidance from our experienced instructors, provides students both the foundation and the real-world understanding required to rollout and administer the Nimsoft Management Solution. Along with the essentials, a deep-dive look into integrations and extensions with LUA (Nimsoft’s rules process language) is covered. More than a full day is spent learning and experimenting within the Unified Management Portal (UMP) system and students have the opportunity to create multiple forms of data presentation. Upon completing this course, students should be able to achieve a successful roll-out and implementation; as well as be equipped with the tools necessary to administer the solution once in Production. This course lays the groundwork for achieving the currently offered Nimsoft Certifications. Free On-Demand (Online) Training for Monitoring Nimsoft’s system consultants have prepared a number of one-hour product training sessions and demonstrations, so customers can see Nimsoft Monitor in action. These are introductory courses about Nimsoft Monitor, and are intended for systems administrators and IT monitoring professionals who have a general understanding of enterprise performance management. The training can be accessed at the following website: http://community.nimsoft.com/community/videos.php? The list of topics covered includes: • • • • • • • • • • • Page 11 of 12 Nimsoft Unified Reporter Overview & Demo Nimsoft Monitor Virtualization Hints & Tips Best Practices in End-to-End (E2E) Application Monitoring Best Practices in Building Nimsoft Dashboards (Enterprise Console) Best Practices in Building Nimsoft Dashboards (SDP) Nimsoft QoS Reporting ENKI Case Study on Cloud Computing Nortel CS1000 Agentless Probe Capacity Management in Virtualized Infrastructures Building A Strong Foundation within your Nimsoft Infrastructure Manager Nimsoft Monitor Communications—Understanding the “Big Picture” © Fujitsu Services Limited, 2013 Service Specification: Fujitsu IT Management as A Service (ITMaaS) • • • • Customer Connect Webinar: NAS #1—Alarm Lifecycle Customer Connect Webinar: NAS #2—Auto Operator Customer Connect Webinar: NAS #3—Lua Correlation Customer Connect Webinar: Creating Custom Probes A5 NSD Administration (Service Desk Administrator) NSD Administration is the essential course for learning to get the most out of the Nimsoft Service Desk application. Three days in length, the Nimsoft Service Desk Administration course begins with instruction and labs on how to perform initial data configuration of the system. This is followed by training on development of workflow objects in general, with hands-on labs to build workflow. The final day is focused on advanced modules such as change management, SLAs, and knowledge management. Further details of Nimsoft training information, booking & pricing is available via - http://community.nimsoft.com Page 12 of 12 © Fujitsu Services Limited, 2013