Monitoring Information System
Member State: ITALY
Programming Period 2000/2006
Presuppositions
The construction of Monitoring information
system for the programming period 2000/2006
was based on the following key factors:
previous italian experience gained during the
programming period 1994/99
new regulations by the E.U. Council on the
Structural Funds
improvements in information tecnology and
internet communications
Objectives
Italian monitoring information system is aimed
at:
providing the Monitoring Commettees with the
information about the implemention of the
interventions financed by the Funds
providing the evaluation operations, the
declarations
of
expenditure/requests
of
payment with the necessary data
filling a central database with the data related
to the implemention of assistance
Functions
Functions managed by the Italian monitoring
information system include:
 entering data per operation, made by final
beneficiaries
 collecting and aggregating data by measures
and interventions, made by management
authorities
 storing data at the Ministry of Treasury’s
database, responsible for spreading official
information on the implementation of
assistance
Tools
 software
distributed at the management
authorities and the final beneficiaries, to enter
data concerning the implementation of the
interventions
 central database at the Ministry of Treasury
Information System, to collect and stock data
 communication networks, to allow both the
management authorities to forward data to the
central database and Italy to exchange the
information with the E.U. Commission
Organization
Coordination
Management:
Objective 1
Objectives 2 and 3
Management authorities
C.S.F.
Objective 1
Objective 2
Objective 3
Ministry of Treasury
7 national O.P.s
Others Ministries
7 regional O.P.s
southern
Regions
14 regional S.P.D.s
central-northern
Regions
C.S.F.
Ministry of
Labour
1 national O.P.
Ministry of
Labour
14 regional O.P.s
central-northern
Regions
Contents
Planning
Implementation
Expenditure
Decided plans, Payment forecasts
Foreseen values in physical progress
Foreseen dates in procedures’ progress
Budget commitments and payments
Physical progress by indicators
Procedures’ progress by steps taken/dates
Requests of payment by Structural
Fund/Intervention
Contents
The Structural Funds managed by the system are:
ERDF
ESF
EAGGF
FIFG
Monitoring indicators
Contents
Financial
Physical
Procedural
Financial Indicators
Contents
The system manages:
commitments and payments made by the final
beneficiaries
transfers
of financial resources from the
management authority to the final beneficiaries
Physical Indicators
Contents
The system manages:
 output indicators
 result indicators
both entered at
implementation.
the
end
of
the
Procedural Indicators
The system manages:
Contents
 steps
taken in the procedural
distinguishing among the main
actions:
 aid schemes
 infrastructures
 educational actions
 dates of implementation of the steps
progress,
kinds of
Data collection procedures
Phases
Actors
Entering
Final beneficiaries
Collecting
Management authority
Spreading
Ministry of Treasury
Data collection procedures
Entering
Programme
The final beneficiaries:
 Enter
Priority
programming
and
implementation data of the operation
 Forward data to the management
Measure
Operation
authorithy of the intervention
Data collection procedures
Collecting
Programme
The management authority:
 Checks
Priority
and validates the data
received by the final beneficiaries
 Collects and aggregates the data for
the Monitoring Committee
Measure
 Forward
database
Operation
the
data
to
the
central
Data collection procedures
Spreading
C.S.F.s
The Ministry of Treasury:
 Checks
and consolidate the data
forwarded to the central database
Programme
 Aggregates
the
data
for
the
Monitoring Committees of the C.S.F.s
 Produces
Priority
pubblications
information purposes
 Forward
for
the data to the E.U.
Commission and to others competent
bodies involved
Measure
Architecture
Administrations
Regions
FTP Server
Web/Application Server
· Unix
· Oracle Application Server
· Server NT
· Microsoft Internet
Information Server
· Oracle 8.i
· SQL Server 7.0· Web Intelligence
Personal Computer
· 9x, NT Workstation,
· Office
· Bussiness Objects
FTP
MTBPE
Internet
E-Mail
Disk
Problems and solutions
Centralization vs. decentralization
 agreement of the parties
 act of the State-Regions
 updating data of the
 regular reporting can be
on rules and frequency
of data transfers
final beneficiaries
Commettee
defined as a condition to
execute payments under
the committment act
Problems and solutions
Entering, collecting
 monitoring applications
 software provided
 difficulties in
coordinating within
management
authorithies
 software distributed to
the management
authorities
 in case of other systems
in use, flat files transfers
 one
responsable
monitoring
for