INMATE TRACKING SYSTEM –
SEPTEMBER 2005
Building a caring correctional system that truly belongs to all
INTEGRATED JUSTICE SYSTEM
STRATEGIC GOAL
The strategic goal of the IJS Programme is to achieve the objective to
Integrate and Automate the Justice System.
Achieving this goal will contribute to the greater efficiency in the
management of cases, persons and exhibits, in conjunction with the
measures instituted by the various role-players insofar as attaining:
Shorter case cycle times;
A greater throughput of cases through the system;
Fewer withdrawals of cases;
No lost case files;
Fewer postponements of cases;
Reduced awaiting trial prisoner population;
Greater conviction of the guilty;
A better prioritisation of cases involving young offenders, sexual
offences, and priority crimes;
A contribution towards the eradication of corruption.
Improvement of Crime Intelligence.
INTEGRATED JUSTICE SYSTEM
STAKEHOLDERS
Stakeholders of this programme are the following:
Crime Prevention & Security (CPS) Cluster Director-Generals;
Development Committee;
Integrated Justice System Board;
Department of Correctional Services;
Department of Justice and Constitutional Development;
Department of Safety and Security;
Department of Social Development; and
National Prosecuting Authority.
INTEGRATED JUSTICE SYSTEM
BUSINESS REQUIREMENT
Department
of
South African
National
Justice &
Police
Prosecuting
Constitutiona
Service
Authority
l
Development
Department Department
of
of
Social
Correctional
Development
Services
Business Processes cut across all Departments
Docket/s
Witnesses
Exhibits
Persons
Purpose: To manage a Person and an associated Case through the
System
INMATE TRACKING SYSTEM
STRATEGIC OBJECTIVES
Supportive towards decreasing the detention cycle time of
detainees. (cost & operational benefits).
Optimise the management of facilities and population.
Improves the accuracy of facility management information.
Assist towards security within the detention facilities.
Support operational processes: Admissions, Releases, Roll
Calls, Bail, & Visitations.
In line with strategic goals of the Integrated Justice System.
INMATE TRACKING SYSTEM
THE TOTAL INTEGRATED SOLUTION
THE TOTAL INTEGRATED SOLUTION
The Focus of the
Project
Awaiting
Trial
Detainee
Module
Sentenced
Inmate
Module
Inmate
Tracking
Links
with Major System
The Future
Concept
Police
Stations &
Secure Care
Units
Other
Systems in
the Process
Cycle
The Future
Concept
NPIS
CPS
CRIM
AFIS
A&R
INMATE TRACKING SYSTEM
BENEFICIARIES
Department of Correctional Services:
Provide capabilities for tracking, placing, & locating of detainees.
Manage individual detainees & not population numbers.
Allow for verification of identity through biometric fingerprint & photo image
capabilities.
Provide more efficient access to detainees by officials within sections.
Enhance daily operations e.g. roll calls, daily lockups, cell register, added
secure environment.
South African Police Service:
Enhance presentation of detainee for transportation to court.
Assist towards investigations.
Department of Justice and Constitutional Development:
Supportive towards minimising court delays – detention cycle time.
Department of Social Development:
Allow greater access to detainees for social work activities.
Community:
Improve community interaction. e.g. bail payments, visitations, etc.
INMATE TRACKING SYSTEM
CORRECTIONAL SERVICES REQUIREMENT
Requirement for an Inmate Tracking System:
Durban Medium A Correctional Centre – population average 6,500 detainees.
Johannesburg Medium A Correctional Centre – population average 8,000
detainees.
Problem: overcrowding.
Detainees must be physically identified when: Admitted (nationally approximately 23,000 monthly).
Released (nationally approximately 22,000 monthly).
Monthly Roll Call (Can take up to 5 days to complete).
Visitations (nationally Over 23,000 visits per day).
Bail is paid (nationally approximately 5,000 payments per month).
INMATE TRACKING SYSTEM
CORRECTIONAL SERVICES REQUIREMENT
Problem: Daily, upto 500 detainees scheduled for court appearances at
Johannesburg & Durban Medium A Correctional Centres – per day, 30 to 40
CANNOT be found for court OR are erroneously identified during presenting.
INMATE TRACKING SYSTEM
PROJECT CHARTER STATEMENT
“The Inmate Tracking System with its interfaces is
designed to incorporate an automated solution, to
track the movement of each detainee within the
holding facility, also replacing the manual
fingerprint verification procedure within the
processes of Admissions, Releases, Roll Calls,
Visitations, Bail Payments, Incarceration, and
Rehabilitation”.
INMATE TRACKING SYSTEM
SOLUTION
INMATE TRACKING SYSTEM
COMPONENTS
Five Basic Components:
Personal Tracking Device (PTD) – radio frequency (RF) transmitter tag.
Transceiver Unit (TU) – radio frequency (RF) receiver.
Personal Digital Assistant (PDA).
Tracking and Application software.
Computer platform & interface to existing facility management system
(Admission, Detention, & Release System).
INMATE TRACKING SYSTEM
PERSONAL TRACKING DEVICE (PTD)
Comprises of four primary
components:
Active radio frequency (RF)
tag:
Tamper resistant bracelet &
housing:
Unique identification device:
Battery (5 year lifespan)
INMATE TRACKING SYSTEM
TRANSCEIVER UNIT (TU)
Grid of Transceivers – radio frequency
area covers entire holding facility.
Individual transceiver radio frequency
reception fields overlap.
Each radio frequency transmission
includes:
Identification Number
Tamper status
Battery status.
The detainee moves
through the facility
with the PTD
attached,
transmitting a radio
frequency signal,
which is picked up
by a number of
RTLS transceiver
units, effectively
tracking & placing
the movement
within the facility, &
depicted as a 2D
text-based or a 3D
graphic output.
INMATE TRACKING SYSTEM
PERSONAL DIGITAL ASSISTANT (PDA)
Each section allocated a Personal Digital
Assistant which is connected to system
network through Wireless network.
Personal Digital Assistant contains:
Detainee personal data (registration number, name, photo
image).
Location detail (position, instructions, alarms).
Unique radio frequency asset tag number.
Identification reader – verify detainee identification.
Battery status.
Allows wardens within the sections to
interact with the system.
INMATE TRACKING SYSTEM
TRACKING & APPLICATION SOFTWARE
2-Dimension (2D) & 3-Dimension (3D) displays of facility.
Continuous, simultaneous tracking & placing of all
detainees - within a 3 Meter radius.
Provides detainee identity verification capabilities.
Tamper alarm monitoring.
Presence / Absence alarm monitoring.
“Go / No-Go” area alarm monitoring.
Roll call (“lockup”) functionality.
Audit / history trails
Unauthorized Personal Tracking Device detection.
INMATE TRACKING SYSTEM
PROJECT APPROACH
System is “1st in the World” within incarceration environment –
technology mainly untested!
Decision to publish a Request for Proposal for procurement of a pilot
solution for 2 x Correctional Centres.
Solution Provider to implement & handover to department for
evaluation.
Department to undertake evaluation of pilot in terms of strategic
business aspects including economic feasibility, functionality, &
security.
Executive to decide on further rollout.
Inmate Tracking System to continue as an operational system within
pilot sites.
INMATE TRACKING SYSTEM
PROJECT MILESTONES
The Inmate Tracking System Pilot Project launched 16th May 2001.
Request for Proposal published October 2001.
Request for Proposal responses evaluated March 2002.
Contract awarded February 2003 – to the Exponant Consortium.
Tripartite Contract signed July 2003 (DCS, SITA, & Exponant).
Durban Medium A Correctional Centre Handover: 5 November
2004.
Johannesburg Medium A Correctional Centre Handover:
Scheduled 2nd September 2005.
INMATE TRACKING SYSTEM
ISSUES EXPERIENCED
SITA involvement in Request for Proposal approval & contract awarding
protracted.
Technical solution was problematic and the resolving thereof was time
consuming – unique environment!
Human involvement in Durban was undependable - commitment &
resistance towards acceptance of new working procedures! – still not
fully functional.
Shortages of supplied equipment experienced due to inadequate stock
control in Durban – re-procurement process lengthy.
Financial implication of implementation & operation – change to local
manufacture of all components in progress.
Negative & inaccurate media reporting experienced.
INMATE TRACKING SYSTEM
BENEFITS REALISED
Identity verification functionality utilised and benefits realized. e.g.
Detainee prevented from presenting himself to be released on bail
payment, which was resolved through utilizing the system.
Security advantages – already provides degree of security to officials and
detainees through monitoring & identity verification capabilities.
Facility management capabilities – juvenile control functionality, court
categories, cell balancing, overcrowding monitoring.
Cost benefit – strategic objectives should realise gains.
Number of additional functionalities have been identified. e.g. cashless
environment, and visitations, bail, & investigations process
enhancements.
Officials have noted the value to the broader correctional environment
which has become apparent, & requires suggested policy changes.
Personal achievement & development of officials within Johannesburg
accomplished – functionality implemented within 2 months!
Total Budget Expenditure – Current:
R 26,701,471.24
Total Project Expenditure – Current:
R 1,853,468.14
Total Additional Expenditure – Current: R 5,799,998.00
Total Credit Received – Current:
R 1,396,762.91
TOTAL:
R 32,958,174.47
Total Budget Payable – Current:
Total Additional Payable (2005/2006):
R 1,841,967.32
R 1,861,350.00
2005/2006
2006/2007
2007/2008
2008/2009
2009/2010
R
21,341,421.00
R
37,080,022.05
R
43,641,817.25
R
38,726,836.80
R
45,923,167.50
R
5,793,776.00
R
10,479,827.93
R
17,490,374.44
R
24,701,491.92
R
32,105,356.15
R
27,135,197.00
R
47,559,849.98
R
61,132,191.69
R
63,428,328.72
R
78,028,523.65
Capital Cost Per ATD
per day:
R 0.90
R 1.60
R 2.00
R 2.20
R 2.56
Operating Cost Per
ATD per day:
R 1.18
R 1.46
R 1.74
R 2.09
R 2.34
Total Cost per ATD
per day:
R 2.08
R 3.06
R 3.74
R 4.30
R 4.90
Implementation Costs:
Operational Costs:
TOTAL Costs:
Notes:
1. Implementation Costs refer to the cost of implementing the Inmate Tracking System into identified
Correctional Centres implemented through to 2010.
2. Operational Costs refer all costs pertaining to the ongoing operation of each installation and includes
maintenance, license fees, consumables, etc.
3. Costs include annual escalation (8% per annum).
4. Above costs include imported components. All imported
costs are based on exchange rate of $1 = R10.
5. All imported content will be locally manufactured. Costs
based on current imported content - total envisaged saving
of average 30% from 2005/2006.
6. Capital & Operating costs are estimated.
INMATE TRACKING SYSTEM
WAY FORWARD
The Commissioner has approved the evaluation of the pilot
system.
An evaluation team has been appointed.
The Evaluation Team will become operative from October 2005 and
would provide an Evaluation Report focusing on aspects including
economic feasibility, functionality, & security. This report would be
critical in determining whether further rollout will occur and the
extent thereto.
The DCS would like to extend an invitation to the Portfolio
Committee to see the Inmate Tracking System in operation at
Johannesburg Medium A Correctional Centre.
Thank you
Together we can…
Building a caring correctional system that trully belongs to all