DEPARTMENT OF MANAGEMENT SERVICES
For Reference Only
CLASS CODE: 8073
PAY GRADE: 016
CLASS TITLE: CORRECTIONAL SENTENCE SPECIALIST
ALLOCATION FACTOR(S)
This is work involving (1) auditing of state commitments or interpretation of court orders in an
institution composed primarily of inmates with extended terms and/or cumulative sentences requiring
the application of multiple calculation formulas and legal provisions; or (2) administering all functions
involved in establishing the initial inmate data base record at a reception center; or (3) administering,
reviewing and auditing sentence data and authorizing the final discharge of inmates from custody.
EXAMPLES OF WORK PERFORMED:
(Note: The examples of work as listed in this class specification are not necessarily descriptive of any
one position in the class. The omission of specific statements does not preclude management from
assigning specific duties not listed herein if such duties are a logical assignment to the position.
Examples of work performed are not to be used for allocation purposes.)
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Approves the final inmate discharge documents and instructs inmates as to the restoration of
their civil rights upon discharge.
Develops and implements policies and procedures to ensure the security and integrity of
manual and computer calculations of sentence data.
Implements department policies and procedures to ensure that confidentiality and
accountability of inmate records are maintained at all times.
Conducts periodic audits of sentence data calculations to ensure accuracy and compliance with
court decisions, Florida Statutes and Department of Corrections rules and regulations.
Maintains and monitors the official institution inmate population count to ensure compliance
with federal court decisions and Florida Statutes.
Trains employees in the technical aspects of sentence structure and calculations.
Establishes and maintains an effective suspense system for all aspects of the inmate sentence
and release area.
Testifies, under subpoena, in state or federal courts as to the complexities of sentence
calculations or the contents of inmate records.
Evaluates institution and department policies and procedures governing inmate record
maintenance and makes recommendations for needed changes to ensure compliance with the
American Correctional Association Accreditation Standards.
8073-CORRECTIONAL SENTENCE SPECIALIST-CS
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Responds orally and in writing to inquiries from state and federal criminal justice agencies,
attorneys and the public regarding legal sentence data and general information on offenders.
Produces reports of inmate sentence data.
Conducts background investigations on prior commitments as required.
Conducts orientation sessions with new inmates to explain visiting and mailing regulations and
general information regarding sentence structure and release dates.
Determines status and confirms the custody of inmates released temporarily to law
enforcement agencies.
Supervises the work of other employees.
Performs related work as required.
KNOWLEDGE, SKILLS AND ABILITIES:
(Note: The knowledge, skills and abilities (KSA's) identified in this class specification represent those
needed to perform the duties of this class. Additional knowledge, skills and abilities may be applicable
for individual positions in the employing agency.)
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Knowledge of general office practices.
Knowledge of basic arithmetic.
Ability to understand and apply applicable rules, regulations, policies and procedures.
Ability to develop and install office systems, forms and procedures.
Ability to supervise people.
Ability to set up and organize files.
Ability to determine work priorities, assign work and ensure proper completion of work
assignments.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with others.
MINIMUM QUALIFICATIONS
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A high school diploma or its equivalent and three years of administrative or office management
experience, one year of which must have been in reviewing or handling inmate sentence data.
College education from an accredited institution can substitute at the rate of 30 semester or 45
quarter hours for each year of the required administrative or office management experience.
Vocational/technical training in an area of office management or business studies can
substitute at the rate of 30 semester, 45 quarter or 720 classroom hours for each year of the
required administrative or management experience, but not the inmate sentencing data
experience.
EFFECTIVE:
10/15/1997
HISTORY:
12/23/1987