NCODP SEMI-CENTRALIZED AND CENTRALIZED PROMOTIONS PROMOTE SUCCESS SGM Burback ACE DCSPER SGM DSN 423-3782 Allied Command Europe 1 SEMI-CENTRALIZED PROMOTIONS • EXCUTED IN A SEMI-CENTRALIZED MANNER – Field Operations • Board appearance • Promotion point calculation • Promotion list maintenance • Final execution of the promotions occur in the field in a decentralized manner – HQDA Operations • Promotion point cutoff scores and by name listing are determined and announced monthly on the basis of the scores reported by the field and the needs of the Army, by grade and MOS Allied Command Europe 2 2 SEMI-CENTRALIZED PROMOTION PROCESS TO SGT AND SSG • • • • • • Soldier meets TIS and TIG requirements Soldier’s chain of command recommends for promotion Battalion commander convenes promotion board Board recommends soldier for promotion Added to Recommend List (must have minimum 550 total points if competing for SSG or 450 if competing for SGT) Total promotion points (800 points available) computed on: – – – – – – – • • APFT score (50 points max.) Marksmanship score (10 marksman, 30 sharpshooter, 50 expert) Awards (50 points max.) Civilian Education (50 points max) Military Education (150 points max) Company commander’s recommendation (200 points max) Promotion Board’s recommendation (200 points) DA sets monthly promotion points If soldier’s points meet or exceed DA established points, soldier gets promoted - PLDC completion prior to promotion to SGT - Conditional promotion to SSG prior to attending & completing BNCOC Allied Command Europe 2 3 SEMI-CENTRALIZED PROMOTIONS INITATIVES ELECTRONICALLY AUTOMATE CUTOFF SCORES (1 MAY 95) NEW INPUT PROCEDURES FOR PROMOTION POINT AND GRADE CHANGES VIA EDAS (18 DEC 95) ELIMINATION OF ANNUAL RECOMPUTATIONS AND REDUCTION OF MINIMUM REEVALUATION POINTS (25 TO 20) (1 OCT 96) EFECTIVE DATE OF PROMOTION POINTS CHANGED FROM 1ST DAY OF THIRD MONTH FOLLOWING SELECTION TO 1ST DAY OF SECOND MONTH FOLLOWING SELECTION CONDITIONAL PROMOTION TO SSG PRIOR TO ATTENDING AND COMPLETING BNCOC (1 JUN 99) (1 JUN 99) Allied Command Europe 4 SEMI-CENTRALIZED PROMOTIONS INITIATIVES EVALUATION OF PROMOTION POINT WORKSHEET PUBLISH UPDATED PROMOTIONS REGULATION MACOM STAFFING COMMENTS BEING REVIEWED. - NEXT STAFF TO SECRETARY OF THE ARMY. FEASIBILITY OF ELIMINATING PROMOTION ORDERS AUTOMATION OF PROMOTION POINT WORKSHEET Allied Command Europe 5 ELIGIBILITY CRITERIA FOR PROMOTION TO SGT AND SSG FACTOR CRITERIA WAIVERS 1. MOS Must be promoted in CPMOS None 2. Military Education SSG. Resident BNCOC or higher TRADOC Constructive Credit; Conditional Promotion to SSG SGT. Resident PLDC or higher 3. Time in requirement SSG: 82 mo. TIS and 12 mo. TIMIG for promotion as of SGT: 34 mo. TIS and 10 mo. TIMIG the 1st day of the Board Month Up to 36 mo. TIS & 3 mo. TIMIG Up to 20 mo. TIS & 3 mo. TIMIG 4. Reenlistment Eligibility Must be eligible to reenlist IAW AR AR 601-280 None 5. Physical Qualifications Considered physically qualified unless None undergoing medical evaluation proceedings to determine ability to perform in PRMOS 6. APFT Must possess a current passing APFT None 7. ADAPCP Cannot be enrolled in the program. None Allied Command Europe 2 6 ONCE ON THE RECOMMENDED LIST • MAINTAINING LIST STATUS – Must validate if total point score is 699 or less within a 24 mo. period based on the date of last approved promotion action – Failure to validate will result in administratively removal from Recommend List • ADMINISTRATIVE EVALUATION – Simple recomputation of the administrative points – A soldier who believes he/she has increased (through self achievement or awards) his/her latest promotion score by 20 points or more may request an administrative evaluation – Submit DA Form 4187 to request evaluation • TOTAL REEVALUATION – Includes the entire process: the commander’s recommendation, promotion board appearance, and administrative points – May be requested at any time by a soldier who increase his/her promotion points by 20 points or more, or after 6 months from the latest board appearance or evaluation if he/she has less than a 20 point increase Allied Command Europe 2 7 ENLISTED COUNSELING • AR 600-200, Para 2-7c establishing counseling requirement • Supervisors must counsel Sergeants and below who meet advancement or promotion eligibility, without waiver, but have not been recommended for promotion. • Counseling is required monthly and directed towards those areas in which the soldier needs to improve in order to qualify for the next higher grade. • Senior Enlisted Advisors are encouraged to spot check counseling to ensure it is being conducted Allied Command Europe 2 8 IMPLEMENTATION OF AR 600-8-19 SGM Burback ACE DCSPER SGM DSN 423-3782 Allied Command Europe 9 FIELDING OF AR 600-8-19 KEY REVISIONS: - EDAS DIVIDEND (3 TO 2 MONTH CYCLE) - CONDITIONAL PROMOTIONS TO SSG - REVISED STANDING LIST REMOVAL POLICY - 800 POINT WORKSHEET CONVERSION AVAILABLE FOR DISTRIBUTION O/A DEC 99 SIDPERS 3 (OCT 1999), Y2K (Jan 2000) EFFECTIVE 1 JUNE 2000 Allied Command Europe 10 EDAS DIVIDEND IMPLEMENT NOW - DON’T WAIT FOR REG FAR PROMOTION PROJECTION MONTH JAN MAR APR FEB APR MAY MAY JUN MAY JUN JUL JUN JUL AUG EDAS INPUT MAR APR POINTS EFFECTIVE 1ST DAYOF 2ND MONTH FOLLOWING INPUT > Allied Command Europe 11 800 POINT WORKSHEET CONVERSION COMPLEX, TIME CONSUMING VAST MAJORITY WILL LOSE POINTS POINTS METHOD Commanders Board Military Education 200 to 150 Conversion Scale 200 to 150 Conversion Scale Eliminate Bulk Points, Convert 4 Points Per Week Add New Awards/Change Point Values/ Changed Number of Certificates Allowed Take Away Educational Improvement Points (10) for less than Degree Completion; Semester Hour Equals 1.5 Points Convert Points Using a Sliding Scale Military Awards Civilian Education Military Training Allied Command Europe 12 Conversion Process for Revised Promotion Worksheet OLD WORKSHEET DUTY PERFORMANCE POINTS: BOARD POINTS: 0 - 200 0 - 200 NEW WORKSHEET DUTY PERFORMANCE POINTS: BOARD POINTS: AWARDS POINTS: 0 - 50 AAM = 10 Pts RCTG BADG = NO MAX SF TAB = 5 Pts Drill BDG = 5 Pts Certificates 2 (10 Pts) 0 - 150 0 - 150 AWARDS POINTS: 0 - 100 AAM = 15 Pts RCTG BADG MAX = 25 Pts SF TAB = 10 Pts Drill BDG = 10 Pts Drill SGT of Cycle = 5 Pts Certificates 4 (20 Pts) NCO/SOM & YR = (10/15/25) CSM Certificates Dist Grad = (5/10/15) CIVILIAN EDUCATION POINTS: 0 - 100 1 Semester Hour = 1 Pt Ed Improvement = 10 Pts CIVILIAN EDUCATION POINTS 0 - 100 1 Semester Hour = 1.5 Pts Degree (AD) = 10 Pts MILITARY EDUCATION POINTS: PLDC or 1st NCOES = 30 Pts 2nd & After NCOES 3 Pts/Wk Ranger School = 30 Pts SF Course = 30 Pts DA Form 87 = 2 Pts/Wk MILITARY EDUCATION POINTS: 4 Pts/Wk for NCOES 4 Pts/Wk for NCOES Ranger School = 32 Pts SF Course = 60 Pts DA Form 87 = 4 Pts/Wk 0 - 150 0 - 200 Allied Command Europe 13 Conversion Process for Revised Promotion Worksheet (cont’d.) OLD WORKSHEET APFT: NEW WORKSHEET 0 - 50 APFT: On a 10 Increment Scale 300 = 50 299-290 = 45 289-280 = 40 279-270 = 35 269-260 = 30 259-240 = 25 239-220 = 20 219-200 = 15 199-180 = 10 179-0 = 0 WEAPONS SCORE: 0 - 50 Expert = 50 Pts Sharpshooter = 30 Pts Marksman = 10 Pts 0 - 50 On a Sliding Scale 300 299 298 297 296 295 294 293 292 291 = 50 = 49 = 48 = 47 = 46 = 45 = 44 = 43 = 42 = 41 290 = 40 289-288 = 39 287-286 = 38 285-284 = 37 283-282 = 36 281-280 = 35 279-278 = 34 277-276 = 33 275-274 = 32 273-272 = 31 271-270 = 30 269-267 = 29 266-264 = 28 263-261 = 27 260-258 = 26 257-255 = 25 254-252 = 24 251-249 = 23 248-246 = 22 245-243 = 21 242-240 = 20 239-236 = 19 235-232 = 18 231-228 = 17 227-224 = 16 223-220 = 15 219-216 = 14 215-212 = 13 211-208 = 12 207-204 = 11 203-200 = 10 199-196 = 9 195-192 = 8 191-188 = 7 187-184 = 6 183-180 = 5 WEAPONS SCORE: 0 - 50 Runs on a Sliding Scale from 40 - 23; Points are Awarded Based on Number of Hits: 40 Hits = 50 Pts 40 - 50 39 - 49 38 - 48 37 - 47 36 - 46 35 - 43 34 - 40 33 - 37 32 - 34 31 - 31 30 - 28 29 - 26 28 - 24 27 - 22 26 - 20 25 - 18 24 - 16 23 - 14 Allied Command Europe 14 PROMOTION PACKET CONVERSION SPECIALIST (20 PACKETS) PERCENT OF TOTAL DECREASE INCREASE SAME NO POINTS 80% 0 30% 40% 20% 75% 35% 25% 0 25% 30% 10% 5% 25% TNG AWD MIL ED CIV ED AVERAGE POINTS DECREASE TNG AWD MIL ED CIV ED 2.5 2.4 2.9 INCREASE 1.3 5.5 1.4 2.4 WEAPON/APFT CARDS PRESENT: 40% AVG TIME SINCE BOARDED: 8 MONTHS ADJUSTMENTS TO CDR PTS: 5% ADJUSTED BRD PTS BELOW 180: 20% AVG TIME PER PACKET: 4:32 AFTER CONVERSION: AVG DECREASE IN TOTAL SCORE: 93 ALL 20 PACKETS LOST PROMOTION POINTS - AVG LOSS OF 93 POINTS PTS TOTAL LESS THAN 450: 35% or 7 TOTAL LESS THAN 400: 10% or 2 Allied Command Europe 15 PROMOTION PACKET CONVERSION SERGEANT (30 PACKETS) PERCENT OF TOTAL DECREASE INCREASE TNG AWD MIL ED CIV ED 66% 0 50% 3% AVERAGE POINTS DECREASE TNG AWD MIL ED CIV ED 3.3 7.9 7.0 INCREASE 3.2 24.0 20.4 11.2 29 of 30 PACKETS LOST POINTS AVERAGE POINT LOSS: 57 16% 90% 46% 76% SAME 16% 10% 3% 20% WEAPON/APFT CARDS PRESENT: 80% AVG TIME SINCE BOARDED: 24 MONTHS ADJUSTMENT OF CDR PTS: 16% ADJUSTED BRD PTS BELOW 190: 6% AVG TIME PER PACKET: 9:37 AFTER CONVERSION: AVG DECREASE IN TOTAL SCORE: TOTAL LESS THAN 550: 3% or 1 TOTAL LESS THAN 500: 3% or 1 # OVER 700 OLD POINTS: 16 Allied Command Europe 57 PTS 16 SGT/SSG PROMOTION STANDING LIST SGT SSG Total (As of June 1999) 7,372 20,686 Avg Promotions Per Month 2,032 1,175 Avg Additions Per Month 1,404 481 Allied Command Europe 17 TOTAL REEVALUATION TOTAL RECONSTRUCTION OF WORKSHEET NEW POINTS ALLOWED COMMANDER POINTS/BOARD POINTS CONVERTED FIELD REGULATION FOUR MOS PRIOR TO EFFECTIVE DATE THREE MONTHS TO COMPLETE MANUAL CONVERSION THIRTY DAY WINDOW FOR EDAS INPUT ADVANTAGES DISADVANTAGES - SAME IMPLEMENTATION DATE FOR ALL - EVERYONE HAS CHANCE TO MAXIMIZE POINTS - ENORMOUS WORKLOAD FOR PSB - PERCEPTION OF UNFAIRNESS - INACCURATE DATA - DIFFICULT TO IMPLEMENT Allied Command Europe 18 TOTAL REEVALUATION CONCERNS PSB/MPD Workload Anticipate - 1 hour to complete each reevaluation/conversion 3 minutes to input each record into EDAS • • • • 18th PSB 2436 soldiers on C10 Staff of 21 3 weeks for conversion (116 hrs/soldier) 3 weeks for EDAS input • • • • 101st PSB 1977 soldiers on C10 Staff of 18 2.75 weeks for conversion (110 hrs/soldier) 2.5 weeks for EDAS input Allied Command Europe 19 TOTAL REEVALUATION - POLICY MUST INCLUDE LATE CONVERSIONS CONSIDERED FOLLOWING MONTH RETROACTIVE PROMOTIONS CONSIDERED AS ETPs (MATHEMATICAL ERRORS) Allied Command Europe 20 TOTAL REEVALUATION IMPLEMENTATION TIMELINE Timeline Required Actions Jan 2000 DA Announces Regulatory Change to the Field Feb 2000 DA Announces Reminder of Regulatory Change AR 600-8-19 is Fielded (But Not in Effect) DA Announces Implementation AR 600-8-19 & W-Sheet DA Provides Procedural Guidance to the Field Mar 2000 PSBs Begin Manual Recomps for Promotion Point Data Jun 2000 Implement AR 600-8-19 and Promotion Point Worksheet PSBs Input Recomped Data into EDAS Aug 2000 First Promotions to SGT/SSG Under Revised Guidance Allied Command Europe 21 SUMMARY REVIEW THE PROMOTION WORKSHEET AND LEARN THE PROMOTION SYSTEM. CONCENTRATE ON THE AREAS WHERE YOU CAN EARN POINTS. YOU HAVE TO LOOK AT ALL AREAS AND TRY TO DEVELOP YOURSELF WITHIN THEM ALL. Allied Command Europe 25 CENTRALIZED PROMOTIONS SENIOR ENLISTED PROMOTION BOARD AND SELECTION SYSTEM SGM Burback ACE DCSPER SGM DSN 423-3782 Allied Command Europe 26 INDIVIDUAL BOARD RECORD • • • • OFFICIAL MILITARY PERSONNEL FILE (OMPF-FICHE) HARD COPY OF OFFICIAL PHOTO PERSONNEL DATA SHEET PERSONNEL QUALIFICATION RECORD (DA FORM 2A/ERB, 2-1) • OTHER: - CORRESPONDENCE TO THE BOARD PRESIDENT - HARD COPY DOCUMENTS Allied Command Europe 27 PERSONNEL DATA SHEET SFC PROMOTION BOARD NAME SSN RANK TENTPEG, JUAN E. 123-45-6789 SSG SEX RACE MALE WH-CAU ZONE PRIMARY ETHNIC LAST SELECTION DATE OTHER SCH OCT 90 QUALIFICATION DATA PMOS SMOS 75H3O 11B3O DMOS BASD DOB AGE DOR PULHES 75H4O 09NOV79 07NOV61 33 21JUL89 111111 PHOTO DATE MILITARY EDUCATION CIVILIAN EDUCATION SHORT TOUR LONG TOUR NOV95 BNCOC GED HS 00-UNKNOWN 00-UNKNOWN EVALUATION DATA GRADE 7 7 6 6 6 TYPE BEGIN END HTWT - APFT C/RATER PERS SGT ANNUAL PERS SGT C/RATER PSNCO C/RATER PSNCO C/RATER PSNCO 9510 9604 72/210 Y P MAR 96 9410 9509 72/180 Y P SEP 95 9401 9409 72/210 Y P APR 93 9305 9312 72/200 Y P OCT 93 9301 9304 72/210 Y P MAR 93 BOARD COMMENTS Allied Command Europe 28 BOARD ORGANIZATION BOARD PRESIDENT A IN/SF B AR/EN C ARTY D SIG E MP/MI F QM/CM G OD H MED I AG J TC/AV Allied Command Europe 29 PANEL ORGANIZATION COL - FILED ARTILLERY LTC - AIR DEFENSE CSM - CMF 13 CSM - CMF 14 SGM - CMF 14 MISSION: CONSIDER ALL NCO IN CMF 13 & 14 Allied Command Europe 30 BOARD GUIDANCE • HQDA MEMORANDUM OF INSTRUCTION (MOI) • BOARD OPERATING PROCEDURES • ARMY REGULATIONS: - ALL RANKS PERSONNEL UPDATE - ENLISTED RANKS UPDATE - PERSONNEL EVALUATIONS UPDATE - AR 600-8-19 ENLISTED PROMOTIONS & REDUCTIONS • BRIEFINGS/INFORMATION - HQDA - PERSCOM - ENLISTED RECORDS AND EVALUATION CENTER (EREC) - PROPONENT Allied Command Europe 31 PANEL TRAINING • BRIEFINGS • DEVELOP PANEL STANDARDS (FOR EXAMPLE): - POTENTIAL, PERFORMANCE, ASSIGNMENTS - MILITARY AND CIVILIAN EDUCATION - COMMENDATORY AND DISCIPLINARY DATA - HEIGHT, WEIGHT, AND APFT - OTHER PRACTICE VOTE SAMPLE RECORDS REVIEW SCORES AND ADJUST STANDARDS PRACTICE VOTE ADDITIONAL RECORDS AS NEEDED MAKE FINAL ADJUSTMENTS AND REACH GROUP AGREEMENT OBTAIN BOARD PRESIDENT’S APPROVAL VOTE BY PANEL STANDARDS CONSISTENTLY • • • • • • Allied Command Europe 32 PANEL STANDARDS (SAMPLE) SCORE + 6 + 5 + 4 + 3 + 2 + 1 - PERF/LDRSHP/ POTENTIAL ASSIGNMENTS BEST/BLK 1 MOST EXCELL/ PROM NOW INCRE RESP/ OPS /DIV/BDE HIGHER GR BEST/BLK 1 EXCELL RAT W/SOME SUC SR: 2 BEST/BLK2 SOME SUCC/ EO/DI/RECR SR: 2 FULLY CAP SUCCESS BLK 3 PSG/GR/LVL SR:3 MARGINAL NDS IMPROV/ FAIR NCOER VALUES: NO’S SR:4 MARGINAL NDS IMPROV POOR NCOER MUCH SR: 5 MIL ED ANCOC DHG/ 1SG CRS CIV ED 3+YRS COLL AWARDS/ HONORS BS/MSM/ SM VAL HG/BTL 2+YRS MULTI STF CRS ARCOM/AAM MTF/ASLT GCMDL EXCEED SOME MULTI STDS COLL AAM ANCOC HS/GED ARCOM/ AAM APFT/HT UCMJ/GOMOR WT MISCONDUCT 270+APFT NONE (APFT Badge) SPORT ATHLETE OTHER NONE NONE MTS STDS NO RECENT QUS HT/WT FAIL APFT FAIL APFT X2/OVR WT RECENT UCMJ/GOMOR Allied Command Europe 33 THE VOTING SYSTEM SCORE PERFORMANCE SELECT 6+/6/6- EXCEPTIONAL NOW 5+/5/5- EXCELLENT DEFINITELY 4+/4/4- STRONG SHOULD 3+/3/3- FULLY QUALIFIED IF ROOM ******************************************************************** FQ 2+/2/2- QUALIFIED IN CURRENT GRADE RETAIN IN GRADE 1+/1/1- SUBSTANDARD QMP REFERRAL Allied Command Europe 34 VOTE SCORE CONVERSION RAW SCORE 6+ 6 65+ 5 54+ 4 4- ABSOLUTE SCORE = = = = = = = = = 18 17 16 15 14 13 12 11 10 X 3 = 54 X 3 = 51 X 3 = 48 X 3 = 45 X 3 = 42 X 3 = 39 X 3 = 36 X 3 = 33 X 3 = 30 RAW SCORE 3+ 3 32+ 2 21+ 1 1- ABSOLUTE SCORE = = = = = = = = = 9 8 7 6 5 4 3 2 1 X X X X X X X X X 3 3 3 3 3 3 3 3 3 = 27 = 24 = 21 FQ = 18 = 15 = 12 =9 =6 =3 Allied Command Europe 35 NCO’S ROLE • REVIEW PQR / ERB ANNUALLY AND PRIOR TO EVERY BOARD • REVIEW OMPF • TAKE PHOTOGRAPH • CORRESPONDENCE TO BOARD PRESIDENT Allied Command Europe 36 MOST COMMON DISCREPANCIES • • • • • • • • • MISSING/OUTDATED PHOTOGRAPHS MISSING PQR MISSING NCOER HT/WT DIFFERENCES (NCO GETS TALLER AS THEY GAIN WEIGHT) BLANK OR INCORRECT PMOS/SMOS/BASD/DOR P3 PROFILE WITH NO MMRB BLANK OR INCORRECT CIV/MIL EDUCATION WEARING UNAUTHORIZED TABS/AWARDS/BADGE ILLEGIBLE COPIES OF PQR Allied Command Europe 37 ”PREPARE YOURSELF” ACTIONS YOU MUST TAKE TO INCREASE YOUR CHANCES FOR SELECTION • Excel in duty performance -- demonstrated by strong NCO-ERs • Seek out and perform successfully in demanding and nontraditional positions, or in positions of higher grade • Avoid repetitive TDA assignments -- round out your career with a diversity of assignments, from TDA to TOE to staff (including DOD, Joint and Army Staff) and troop leading • Attend and complete NCOES Courses with honors • Pursue military education for self-development • Pursue civilian education for self-improvement • Be physically fit for age and duty assignment -- pass and exceed APFT standards (earning physical fitness badge stands out to board members) Allied Command Europe 38 ”PREPARE YOURSELF” ACTIONS YOU MUST TAKE TO INCREASE YOUR CHANCES FOR SELECTION (Con’t) • Comply with weight control policies of AR 40-501 and AR 600-9 • Be selected as NCO of the Quarter/Year • Keep a clean record -- no recent record of misconduct or disciplinary action, e.g. Article 15, DUI, etc. • Maintain a complete and accurate OMPF, including a current DA Photograph Allied Command Europe 39 HOW NOT TO BE COMPETITIVE FOR SELECTION • Record of misconduct and disciplinary problems • Received “NO(s)” for values and ethics supported by bullet comments (Part IVa NCOER) • Trend of poor performance as reflected in NCO-ERs • Not physically fit, failed APFT(s) • Not in compliance with Army policies on weight control • Repetitive assignments to easy jobs or nominative/TDA assignments without exposure to troop leading, branch qualifying jobs • Extended breaks from traditional MOS/leadership positions Allied Command Europe 40 HOW NOT TO BE COMPETITIVE FOR SELECTION (Con’t) • Failed NCOES Courses • Absence of DA Photograph in OMPF or outdated DA Photograph • Poorly represented in NCO-ER • Non-pursuit of self-improvement, i.e. college education or military courses • Not keeping your records (OMPF) current and accurate Allied Command Europe 41 SUMMARY “PREPARE YOURSELF” THE ACTIONS YOU MUST TAKE ARE SIMPLE AND EFFECTIVE AND SHOULD BE DONE TO INCREASE YOUR CHANCES FOR SELECTION Allied Command Europe 42