Impact of e-Cohesion
on management and control system
Cohesion Policy 2014-2020
Workshop of V4+Sl. countries on the monitoring systems
15-16 May 2012
Prague
Christophe de Lassus – European Commission
DG Regional Policy
IT Head of Unit
Regional
Policy
Cohesion Policy – a vehicle of Europe
2020 targets
•Malmö Ministerial Declaration on
eGovernment
Inclusive
Growth
•Granada Ministerial Declaration
Europe
2020
on the European Digital Agenda
•By 2015 50%
of citizens
should use
eGovernment
Sustainable
Growth
Regional
Policy
•By 2015 80%
of businesses
should use
eGovernment
COM proposals for SIMPLIFICATION
1. Harmonisation of rules
2. More flexibility
3. Increased proportionality
4. Clearer rules
5. Lighter reporting
6. Reduction of administrative burden
7. Results-based management – Joint Action Plan
8. E-Cohesion
9. ETC simplification
10. ESF simplification
Regional
Policy
Art. 63(4)
E-Cohesion in a nutshell
All official exchanges
of information
between the Member
State and the
Commission
at programme level
Art. 112(3)
Electronic exchange
of information with
beneficiaries on
operations
'front-office' at
national/regional/
programme level
Art. 62 (d) & 114(2) (d)
+ operation
Regionalrelevant
information
Policy
Computerized system for accounting,
monitoring and reporting (…)
'back-office' at
national/regional
/programme
level
Related articles having an impact
on e-Cohesion
Partnership
Contracts (art 14)
and OPs (art 87)
Annual closure
Administrative burden
reduction strategy to avoid
risk of an “electronization
of bureaucracy” … or
worse!
(art 131)
Reduction of duration of
availability of documents!
Document
definition (art 2)
and audit (art 132)
Adapted to digital era!
Regional
Policy
MAIN ARTICLE ON E-COHESION
• PART THREE: GENERAL PROVISIONS APPLICABLE TO ERDF,
ESF AND CF
• Management and control systems
• Article 112 Responsibilities of Member States
• (…)
• 3. Member States shall ensure that no later than 31 December 2014
all exchanges of information between beneficiaries and managing
authorities, certifying authorities, audit authorities and intermediate
bodies can be carried out solely by means of electronic data
exchange systems.
• The systems shall facilitate interoperability with national and Union
frameworks and allow for the beneficiaries to submit all information
referred to in the first sub-paragraph only once.
• The Commission shall adopt, by means of implementing acts,
detailed rules concerning the exchanges of information (…)
Regional
Policy
Article 112(3)- minimum requirements
• Electronic exchange – only for post-award processes;
• 'Only once' encoding + interoperability – within the
same OP;
• Minimum technical requirements:
-
data integrity + confidentiality,
authentication of the sender (Directive 1999/93/EC),
storage in compliance with defined retention rules (Article 132 of the CPR).
• No technical requirements on software platforms and
protocols;
• Electronic audit trail -in compliance with Art. 112,
132 +national requirements on the availability
of documents.
Regional
Policy
Advantages
• 24/7
availability (or almost!)
• more effectiveness and efficiency:
- automatic embedded controls of doc
- automatic calculations
• less administrative burden:
-
no more physical document shipping
shipping time dramatically reduced
on-line status tracking -> more transparency
support in project / programme management
faster pay-out thanks to electronic payment claims
• streamlined work processes for administrations
dealing with submitted data and documents
Regional
Policy
Article 114 Functions of the
managing authority
(…)
2. As regards the programme management the
managing authority shall:
(…)
(d) 'establish a system to record and store in
computerised form data on each operation
necessary for monitoring, evaluation, financial
management, verification and audit, including
data on individual participants in operations,
where applicable
Regional
Policy
Article 114(2d)- implications
System:
• records and stores data on operations,
• allows exchanges of information between relevant
bodies
Form:
• data accessible & transmittable in electronic format
• in such a standardised form that communication is possible
between the relevant bodies
Content:
• a list of data fields provided in an annex
• structured + non-structured data
Regional
Policy
To bear in mind
• Cleverly collected e-Cohesion data will
support the whole management and control
system!!!
• While reflecting on future solutions, please,
DO NOT disconnect 'front-office' for
beneficiaries with 'back-office' for
authorities!!!
Regional
Policy
What next?
• Start now the project (Scope definition, Gap
analysis, Planning and Resources allocation)
• Connect with stakeholders
• Exchange on existing practices in this field
(RegioNetwork2020 or INTERACT)
− June/July 2012 an annual IT seminar
− Open Days 2012 – workshop e-Cohesion
• Implementing / Delegated Acts till the end of 2012
• The EC could help at technical
and/or financial level (e-TrustEx)
Regional
Policy
For more information
Christophe de Lassus
Head of IT Unit, DG REGIO:
christophe.de-lassus@ec.europa.eu
Andrés Espinosa Fernández
Deputy Head of Unit:
Andres.ESPINOSA-FERNANDEZ@ec.europa.eu
E-Cohesion on Regionetwork2020:
https://webgate.ec.europa.eu/regionetwork202
0/node/10112
Regional
Policy