Microsoft Word 2007 Chapter 5 – Lab Test B
Creating a Data Source, a Form Letter, and Mailing Labels
Purpose: To demonstrate the ability to design a data source file, a form letter, and mailing
labels from a sample letter.
Problem: You are in charge of inviting donors to your charity party. You have a sample letter
and you will need to design a data source and form letter to generate a similar letter for all
invitees.
Instructions: Perform the following tasks.
1.
Create the letterhead shown at the top of page 3 as a header. Use Elegant Merge Letter as
the template. Use an appropriate banner for the letterhead, and size the banner accordingly.
Use Light Blue as the fill color and Gold as the line and font color. Use a 24-point font on
the letterhead title. Format the spacing of the date line to appear as shown in Figure W5B –
1. Save the letterhead with the file name, Lab Test B – Word Chapter 5 – Letter Head.
2.
Create a sample data source file using the field names and staff members listed in Table
W5A-1. Save the data source with the file name, Lab Test B – Word Chapter 5 – Source.
3.
Print the data source.
4.
Save the letterhead document with the new file name, Lab Test B – Word Chapter 5. Create
the main document from the sample letter shown in Figure W5B – 1. Modify the
AddressBlock and GreetingLine merge fields so they appear as shown in Figure W5B – 1. If
the normal style does not have a font size of 12, change it to 12 for the main document font
size.
5.
Save the main document for the form letter again and print it.
6.
Merge and print the form letters.
7.
Create mailing labels using the same data source you did for the form letters. Use Avery
5160 – Address style format.
8.
Save the mailing labels with the file name, Lab Test B – Word Chapter 5 – Labels.
9.
Print the mailing labels.
Page 1
Title
First
Last
Address
City
State
Zip
Ms.
Sue
Monet
123 Alltree
Saint Cloud
FL
23232
Dr.
Juan
Carlos
23 Mocking Ave
Dallas
TX
34341
Mr.
Himmel
Stein
45 Kentucky
London
KY
45451
Ms.
Carla
Kennedy
697 Inn Lane
Marshall
OH
99983
Dr.
Candy
DeMarco
1020 Carol Ln
Houston
TX
93930
Table W5B – 1
Page 2
American Blood Centers
March 12, 2016
Ms. Sue Monet
123 Alltree
Saint Cloud, FL 28282
Dear Ms. Monet:
You are cordially invited to our GALA event in New York City to raise money for our nonprofit
blood centers around the United States. We will have a silent auction and door prizes for all who
attend.
We look forward to seeing you at our GALA event. It will be fun and exciting evening for a
good cause! Please call us for more details.
Sincerely,
Jenny Nevarez
VP, America Blood Centers
1492 OCEAN BLUE • COLUMBUS, OHIO •81201
PHONE: 432-555-3179 • FAX: 432-555-3180
Page 3