BARROWBY PARISH COUNCIL MEETING
Dear Councillor
I hereby give you notice that the BARROWBY PARISH COUNCIL MEETING will be held in the Reading Room, Barrowby
on Monday 1 September 2014 at 6.30pm. All members of the Parish Council are summoned to attend for the purpose
of considering and resolving upon the business to be transacted as set out hereunder.
Public Forum: The Parish Council meeting will be preceded by a 15 minute public forum commencing at 6.15pm, for
which Councillors are also asked to be present, when members of the public may ask questions or make short
statements to the Council. Members of the public are welcome to stay for the meeting but may not participate unless
invited to do so by the Chairman.
PUBLIC FORUM:
Signed:
Acting Clerk to the Council.
Date: Wednesday 27 August 2014
1.
WELCOME REMARKS BY THE CHAIRMAN
2.
APOLOGIES: TO RECEIVE APOLOGIES FOR ABSENCE AND REASONS GIVEN.
3.
TO RECEIVE DECLARATIONS OF PECUNIARY INTEREST & REQUESTS FOR DISPENSATION IN ACCORDANCE WITH
THE LOCALISM ACT 2011.
4.
APPROVAL OF MINUTES
4.1
To resolve to accept the Acting Clerk’s Notes of the meeting held on 5 August 2014.
4.2
To resolve to approve the following amendments to:
 Minutes dated 7 April 2014. Delete ‘draft notes’ and head ‘Minutes’.
 Minutes dated 2 June 2014. Delete ‘annual’.
5.
COUNTY & DISTRICT AND POLICE MATTERS
5.1
South Kesteven District Councillor Bosworth.
5.2
Lincolnshire County Councillor Churchill.
5.3
PC Smith or PCSO Mooney.
6.
CLERK’S REPORT
6.1
To note the following outstanding enquiries:
 Further updates in relation to the Royal British Legion.
 Greenacres, TPO’s.
6.2
To resolve to amend Standing Orders in relation to the Openness of Local Government Bodies
Regulations 2014.
6.3
To resolve to adopt the generic risk assessment document (Internal Audit).
6.4
To resolve to approve the purchase of peat, bulbs and winter bedding plants for the village flower
borders at a cost of up to £160.00 at the request of Councillor Inglis.
6.5
To resolve to approve the purchase of bulbs to the value of £10.00 for Rectory Lane.
6.6
To receive a recommendation from Councillor Harper in relation to an E cigarette policy for Pavilion
and Reading Room.
6.7
To resolve to approve the quote from Mr Arch for seating (if available).
7.
HIGHWAYS
7.1
To receive a report from Councillor Markham in relation to Public Footpaths/Rights of Way.
7.2
To receive an update from the Chairman in relation to correspondence from Mr Ford reference
Church Street, Barrowby.
7.3
To receive an update from the Clerk in relation to Low Road and Archer Survey.
7.4
To receive an update from Members in relation to any other highways defects.
8.
PLANNING
8.1
None.
9.
FINANCE (see attached report)
9.1
To note that 19 September is the cut-off date for the September accounts.
9.2
Members to note the income received.
9.3
Members to note the cheques issued following the August meeting.
9.4
Members to approve expenditure.
9.5
To resolve to approve the bank reconciliations for:
9.5.1 500122976
9.5.2 00030318
9.5.3 00105383
9.5.4 500009755 Current Account
9.5.5 Pavilion Committee Account (if available)
9.6
To note the Cost Centre reports of receipts and payments against budget.
9.7
To resolve to approve the amendments to the proposed budget document for 2014/2015.
9.8
To receive a recommendation from the Acting Clerk in relation to the £1.00 annual payment to SKDC
for Westry Corner.
9.9
To note that the online banking facility is operational and debit card system is outstanding.
9.10
Member to note arrangements for the Caretaker’s overpayment of July salary (Internal Audit).
9.11
Audit
9.11.1 Notice of Conclusion of Audit.
9.11.2 External Auditors certificate and opinion for 2013/2014.
10.
REPORTS
10.1
Reading Room
10.1.1 To receive a report from Councillor Inglis.
10.1.2 To note the correspondence from British Gas (contract renewal).
10.2
Pavilion Committee
10.2.1 To receive a report from the Chairman, Councillor R Cross.
10.2.2 To resolve to approve amended Terms of Reference.
10.2.3 To receive an update from the Acting Clerk in relation to the CRC check for the Pavilion
Caretaker.
10.2.4 To resolve to approve the purchase of an electric oven for the Pavilion kitchen at a cost of
approximately £300.00.
10.2.5 To note that invoices are not available for the purchase of chairs for the Pavilion from Asda.
10.3
Playground/Adamstiles Development
10.3.1 To receive an update in relation to the sale of Adamstiles.
10.3.2 To receive prices and agree the solicitor for the legal work relating to Adamstiles.
10.4
Burial Ground
10.4.1 To resolve to approve the purchase of 12 tonnes of soil at a cost of £150.00.
10.4.2 To resolve to approve the purchase of turf and grass seed up to the value of £80.00.
10.4.4 To resolve to approve the purchase of moss killer for the path up to a cost of £25.00.
10.4.5 To resolve to approve the purchase of 6 bags of stone at £20 per bag and 5 bags of postcrete
at £23 per bag (work required around the perimeter of the soil bin to protect the edges from
frost and water erosion).
10.5
Allotments
10.5.1 To receive a report from Councillor Markham.
Health & Safety
10.6.1 To receive Councillors’ reports in relation to their respective Health & Safety/Risk
Assessment reports.
10.6.2 To note the insurance requirements for play park inspections.
10.6.3 Annual RoSPA report.
10.7
Staffing Committee
10.7.1 To receive a report from the Staffing Committee.
10.8
Defibrillator Working Group
10.8.1 To receive a report from the Defibrillator Working Group.
10.8.2 To note the dates of the Community Awareness Sessions.
10.8.3 To seek planning permission for a defibrillator to be sited at Westry Corner.
10.9
Community Hub/Library
10.9.1 To receive a report from the Chairman (circulated with agenda).
10.10
Best Kept Village 2014
10.10.1 To receive an update from Councillor Inglis.
11.
FUTURE EVENTS
11.1
Christmas Party.
12.
CORRESPONDENCE
12.1
To note the letter from Lincolnshire County Council dated 11 August 2014 in relation to Rural Shops
& Cycle Storage.
DATE OF NEXT MEETING: Monday 6 October 2014 at 4.30pm