State of the Library
William Gray Potter
University Librarian and Associate Provost
August 9, 2005
HIGHLIGHTS OF PAST
YEAR
FIRE RECOVERY
 We reoccupied the second floor
 Recovery of the collection continues
– 6,281 rebinds (12,827 since fire)
– 6,400 smaller items into envelopes
– Several thousand items to be treated
– Work falls on Gov Docs Processing, Preservation,
Cataloging, and US Regional Depository Librarian
 Sprinklers – still to come
 Insurance – some issues still pending
Student Learning Center
 Popularity growing and traffic increasing
– 8,000 most days, 15,000 during finals
 Popular venue for events – 189 last year
 Continuing partnerships with EITS, OISD, and
VPSA plus UGA Writing Center
 Hub of freshman orientation
 Art work and ottomen to come
 Digital Media Lab in the works
Growth of Electronic Journals
 Electronic Journals - 52,318 titles in EJL
– Up 12.6% since last year
– 22,115 funded by GALILEO
– 18,344 funded by UGA Libraries
– 1,004 funded by UGA Law School
– 10,855 free
 Electronic Journals now account for 60% of
journal expenditures ($3M out of $5M)
SFX (Find it@UGA)
– 29,588 journal titles in SFX
SFX Requests and Click Throughs
180,000
160,000
140,000
120,000
100,000
80,000
60,000
Requests
Click Throughs
40,000
20,000
0
Spring
2004
Fall 2004

Spring
2005
Source: Reference Department Annual Report
Use of Electronic Journals
 Delivery of full text articles tops 750,000
– Up 20% from FY04
– BUT growth rate down from 70%
– 300,000 of this is Elsevier
– Does not include 800,000+ GALILEO
• GALILEO actually down
– Use of ejournals leveling off?
Electronic Journal Use
Full Text Views FY02 - FY05
1,200,000
1,000,000
800,000
GALILEO
600,000
Library-Funded
400,000
200,000
0
FY02
FY03
FY04

FY05
Source: Reference Department Annual Report
Significant New Electronic Resources
 American History & Culture
– Early American Imprints, Series I: Evans, 1639-1800
– Early American Imprints, Series II: Shaw-Shoemaker,
1801-1819
– Early American Newspapers, 1690-1876
– Historical Atlanta Constitution, 1868-1925
– Historical Christian Science Monitor, 1908– Historical New York Times, 1851– Historical Wall Street Journal, 1889– Historical Washington Post, 1887-
Significant New Electronic Resources
 Science
– Science
– Nature
– New England Journal of Medicine
– Ecological Society of America journals
– American Chemical Society journals
 Demand for Business Datasets
– eMarketer – eStat
– First Call Historical Database
– Institutional/Insider/Mutual Fund Ownership
– NAIC Property/Casualty & Life/Health Databases
Library Instruction–706 Sessions
Library Instruction Sessions, FY2001-2005
800
700
600
500
400
Series1
300
200
100
0
FY2001
FY2002
FY2003
FY2004

FY2005
Source: Reference Department Annual Report
Library Instruction-11,500 Students
Participants in Library Instruction Sessions, FY2001-2005
14000
12000
10000
8000
Series1
6000
4000
2000
0
FY2001
FY2002
FY2003

FY2004
FY2005
Source: Reference Department Annual Report
Implementation of Illiad in ILL
 Major reduction in the use of paper
 Easier for patrons—submission of requests and
checking of statuses both online
 Generates invoices to bill other institutions
 Gathers statistics, providing realtime snapshot of
borrowing and lending activity, turnaround times,
copyright tracking
EndNote
 Student Tech Fee pays campus license for
EndNote
 Library provides training and support
 2,513 downloads since January 2005.
 740 graduate students and faculty received face to
face training
 116 attended 4 open introductory sessions held at
Main and Science
Digital Library of Georgia
 Launched redesigned site in April
 New Georgia HomePLACE collections
– “’Thar’s gold in them thar hills’: Gold and Gold Mining in
Georgia, 1830s-1940s” in partnership with the Chestatee
Regional Library System (Oct. 2004)
– “Community Art in Atlanta, 1977-1987,” photographs from
the Auburn Avenue Research Library
– “Auburn Avenue Research Library Finding Aids,”
– Georgia HomePLACE received award presented by the
Georgia Historical Records Advisory Board.
 Georgia Government Publications: Reached the
milestone of 20,000 documents and 300,000 pages
GIL Express
 Over 50,000 books have been shipped among
libraries in the University System
 UGA accounts for about 25% of the traffic
Map Collection Moved
 Collection moved to allow EITS to expand
machine room
 Now located across from Repository
 Plan to move collection to Main Library upon
completion of Special Collections Libraries
Building
 Upon retirement of Johnnie Sutherland, Map
Collection now reports to Lucy Rowland
Media Grants
 Walter J. Brown Media Archive and Peabody
Awards Collection among largest in country
 Preservation of this collection as well as access is
a continuing problem
 Several grants this year
– $300,000 from National Park Service
– Two from National Television Foundation
Libraries Job Analysis Classification
 Three years in the making
 Library HR and two committees
 Six new classification levels--more accurate
 Other job families (IT, accounting) have also been
classified
 Big undertaking
 Challenge now is to set salary levels that match
market and recognize differences between levels
Development
 $2.5M raised in funds and gifts-in-kind
 Progress toward $12M private funds for Special
Collections Libraries Buildings continues
Public Events
 “First Annual Max Cleland Alive Day Program,”
and award presentation, Russell Library.
 Mingledorf-Lorimer lecture
 Lillian Smith Book Awards
 Georgia Writers Hall of Fame
BUDGET
Budget Cuts
 Personnel/Operations budget cut about 12% since
FY02
 Library Materials Budget also cut, but some
restored plus one-time money (more below)
 FY06 may be first year without a cut since FY02
 Under current formula, budget increases are
driven by enrollment growth
 UGA is not growing, so we may not see budget
increases
 We are fortunate that Library Materials Budget is
a priority
Library Materials Expenditures
 FY03 Spent $9.3M
 FY04 Spent $9.6M
 FY05 $10.2M
 FY06 Project $10.5M
 FY07 Project $11M
Library Materials Budget
 FY03 Base $7.81M
 FY04 Base $7.35M
 FY05 Base $7.91M
 FY06 Base $8.84M
– Increase of $750,000 plus replaced Grad
Tuition funding ($250,000)
Budget Gap FY05
 FY05 – budget =$7.9M, spent $10.2M
 How did we close $2.3M gap?
– Graduate Tuition Differential = $254,377
– Student Tech Fee = $400,000
– Research Stations = $87,000
– The rest, $1.6M, from one-time funds from
University Administration
Budget Gap FY06
 FY06 – budget = $8.84M
 FY06 expenditures = $10.5M
 How do we close $1.7M gap
– Student Tech Fee = $300,000
– Research Stations = $87,000
– The rest, $1.3M, from one-time funds from
University Administration
Library Materials Budget
 Precarious – costs continue to increase
 Plus, many new publications, especially
electronic resources, to purchase
 Strong University support, but difficult to
keep up
Short Term Goals
Last Year and This Year
Review Short Term Goals for
Last Year (FY05)
•Complete fire recovery and re-occupy second
floor annex.
•Evaluate results of first LibQUAL survey and
plan changes to address concerns.
•Maintain the best possible journal collection
given cost increases and available funding.
•Co-sponsor and host the Lillian Smith Book
Awards with the Southern Regional Council.
•Plan for additional collection storage.
Additional Goals for Past Year
 Move Map Collection
 Investigate Institutional Repository
 Implement OCLC Connexion
 Evaluate Impact of UC/UB (GIL Express)
 Evaluate Impact of ILLIAD
Short Term Goals for This Year
1. Maintain the best possible journal
collection given cost increases and
available funding.
This is a continuing goal that we must
confront every year. Again, strong support
from the University has allowed us to meet
this goal each year and avoid
cancellations.
Short Term Goals for This Year
2. Address problems with staff salaries.
Classified staff salaries are painfully low and do
not reflect the sophisticated work they do.
Further, salary compression is a major problem
with 51% of staff within $3,000 of the
University's lowest base. A realistic plan to
address this issue will be developed.
Short Term Goals for This Year
3.
Expand and improve available space.
With the Special Collections Libraries
Building still some years off, we need to
explore three other building projects:
expand the library repository, renovate the
entry floors of the Main and Science
Libraries, and seek private funding for a
new Fine Arts Library.
Short Term Goals for This Year
4. Expand and maintain an Institutional
Repository.
The University generates many reports, working
papers, and other publications that are often
difficult to locate and use. We are developing an
Institutional Repository to capture and organize
this material electronically, in cooperation with
other USG libraries.
Short Term Goals for This Year
5. Establish an advanced search for
electronic databases.
We offer over 400 electronic databases, but
selecting which ones to search and
searching them one at a time is difficult for
most of our users.. A commercial package
that allows searching across multiple
databases is being pursued
Five Year Plan
Five Year Plan
 University requires most units to prepare
five year plan
 Most colleges did this last year. Libraries
will do this year
 Consider where we want to be in 2010
 Retreat on July 27
 Plan due November 1. This is preliminary.
The Teaching Library: Building
Partnerships
1. Provide an information literacy course as
part of required curriculum
2. Develop teaching partnerships with
faculty
3. Improve database interfaces to promote
user self-sufficiency
The Evolving Collection: Blending
Access, Ownership, and Preservation
1. Ensure an adequate budget to support the
evolving collection
2. Digitize and store book, image,
manuscript, media, and institutional
collections
3. Integrate access to resources
The Strengthened Heart of the
University: Library Buildings
1.
2.
3.
4.
Design and construct the Special Collections
Libraries Building
Raise funds to design and construct a Fine Arts
Library
Renovate at least the first floors of the Main and
Science Libraries to provide an environment
conducive to learning
Explore ways to provide additional library space
for collections (e.g., expand the Repository)
The Empowered Staff: Investing in
the Staff and Faculty of the Libraries
1.
2.
3.
Compensation – recruit and retain faculty and
staff who are collaborative, creative, and student
centered
Staff development – provide a training and
development program that promotes
organizational and individual objectives
Provide needed resources (such as software,
equipment, and other resources needed for
optimal performance)
Questions?Did I Miss Anything?