Merritt College
PASS Proposal
Dr. Norma Ambriz-Galaviz
October 19, 2015
1
PASS Fund Allocation Request & Approval Process for the
2014-15 Fiscal Year
• Per District Guidelines for 2014-15 Fiscal Year
• Provide College of Alameda, Laney College, Merritt College and Berkeley City
College with the following:
• Technology, facilities, human resources and financial support necessary for high
quality core academic programs including math, science and English
• Train students for successful careers
• Educate students to transfer to four year universities
• Original Funding:
• Measure B revenues: $3.5 Million
• $500,000 District-wide
• Adhere to the 3 year rolling average college FTES for the remaining or
• $580,800 College of Alameda
• $586,200 Berkeley City College
• $613,200 Merritt College
• $1,219,800 Laney College
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PASS Fund Allocation Request & Approval Process for the
2014-15 Fiscal Year
• District Criteria For Approval Funding Requests
• First year cost
• Total cost of ownership over a 5 year period
• Number of students to be served or other appropriate numeric
measure
• Impact on the quality of core academic programs including Math,
Science & English
• Impact on the training of students for successful careers
• Impact on educating students to transfer to four year universities
• Impact on future college and district enrollment growth
• Impact on the community, local industry & local economy
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Merritt College
PASS Proposal Process
• PASS Proposals were submitted to Merritt College’s President’s
Office (Q304)
• PASS Proposals were scored using a rubric and categorized with
four areas: (Next Slide)
•
•
•
•
Special Populations
Partnerships
Student Services/Instructional
Miscellaneous
• Approved Proposals were reviewed with the Administrative Team
for funding and reported to the Governance Committees
• Merritt College President submits recommended proposals
Chancellor’s Cabinet
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Merritt College
Project Review Calendar
• June 1, 2014: PASS Proposals Funding Requests Due
• June 13, 2014: Merritt College is allocated $613,200
• June 15, 2014: College President and the Deputy Chancellor
recommend project funding to Vice Chancellor, Finance &
Administration
• June 30, 2014: Vice Chancellor, Finance & Administration prepare
report and submit it to the Chancellor
• July 30, 2014: Chancellor selects final projects to be funded and
informs the Vice Chancellor, Finance & Administration
• August 13, 2014: PASS Proposal reduced from $613,200 to
$435,700 ( -$177,500)
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Merritt College
PASS Proposal Categories
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Merritt College
PASS Proposal Rubric
#
PASS Proposal Questions
Score
1What are some of the unique elements of the proposed
.program/project that fulfill Merritt’s Mission?
2How is the proposed program/project utilizing campus services for
.student success (integration/collaboration)?
3How is the proposed program/project connecting students to
.become active leaders on campus and in the community
(engagement)?
4How is the proposed program/project integrating students into the
.college community (mainstream)?
5What tangible results will this proposed program/proposal yield in
.changing the “Achievement Gap”?
6How will the proposed program/project measure student retention
.and success?
Total
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RUBRIC:
Excellent = 5
Good = 4
Satisfactory = 3
Marginal = 2
Weak = 1
Merritt College
PASS Proposals Submitted
18 Proposals Received
Proposal Name
Administration of Justice Program
AFFIRM: Supporting African-American Student Success
Altazor
Child Development
Citizens for Education
DSPS-SAM Project
Employment as Wellness – Coaching for Successful Job
Placement
Financial Opportunity Center – Increasing Student Success
Through Financial Literacy
Fruitvale Education Center
FYE/IMPACT
Health Center/Personal Counseling Program
Learning Center – Science Tutoring Area
Pathway to Law School Program
SANKOFA
Street Scholars Peer Mentoring Program
Student Services Hourly Classified
Track and Cross Country
Transitions/Outreach
Total
Budget Requested
$348,850.60
$1,631,900.00
$5,000.00
$72,000.00
$232,000.00
$72,000.00
$402,820.00
$91,743.43
$198,354.00
$80,432.12
$47,639.00
$15,921.99
$275,000.00
$87,000.00
$49,440.00
$93,500.00
$52,300.00
$19,000.00
$3,774,901.14
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Merritt College
Funds Requested vs. Funds Allocated
Proposal Name
Administration of Justice Program
AFFIRM: Supporting African-American
Student Success
Altazor
Child Development
Citizens for Education
DSPS-SAM Project
Employment as Wellness – Coaching for
Successful Job Placement
Financial Opportunity Center – Increasing
Student Success Through Financial Literacy
Fruitvale Education Center
FYE/IMPACT
Health Center/Personal Counseling
Program
Budget Requested
$348,850.60
Budget Received
Not Funded
$1,631,900.00
$5,000.00
$72,000.00
$232,000.00
$72,000.00
Not Funded
Not Funded
Not Funded
Not Funded
$4,500.00
$402,820.00
$75,000.00
$91,743.43
$198,354.00
$80,432.12
$40,000.00
$50,000.00
$20,000.00
$47,639.00
$10,000.00
Learning Center – Science Tutoring Area
Pathway to Law School Program
SANKOFA
Street Scholars Peer Mentoring Program
Student Services Hourly Classified
Track and Cross Country
Transitions/Outreach
Total
$15,921.99
$275,000.00
$87,000.00
$49,440.00
$93,500.00
$52,300.00
$19,000.00
$3,774,901.14
$16,000.00
$15,000.00
$87,000.00
$39,700.00
$55,000.00
$4,500.00
$19,000.00
$435,700.00
Balance Difference
-$3,339,201.14
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Distribution of Funds by Phase I & Phase II
Phase I: Proposals
DSPS-SAM Project
Learning Center – Science Tutoring Area
Student Services Hourly Classified
Total
Budget Allocated
$4,500.00
$16,000.00
$55,000.00
$75,500.00
Phase II: Proposals
Employment as Wellness - Coaching for
Successful Job Placement
Financial Opportunity Center – Increasing
Student Success Through Financial Literacy
Fruitvale Education Center
FYE/IMPACT
Health Center/Personal Counseling Program
Pathway to Law School Program
SANKOFA
Street Scholars Peer Mentoring Program
Track and Cross Country
Transitions/Outreach
Total
Budget Allocated
Phase I
Phase II
Total
$75,500.00
$360,200.00
$435,700.00
$75,000.00
$40,000.00
$50,000.00
$20,000.00
$10,000.00
$15,000.00
$87,000.00
$39,700.00
$4,500.00
$19,000.00
$360,200.00
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Merritt College
Program Achievements
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Merritt College
Financial Opportunity Center
• Amount Allocated: $45,000.00
• Program Description: The Financial Opportunity Center
incorporates a 3-pronged approach to serve students
• 1. Introductory Workshops
• Financial literacy, financial aid and student loans
• 2. In-Depth Workshops
• Credit reports, banking, credit cards, budgeting, bankruptcy, investing,
financial aid planning and student loans
• 3. One-on-One Coaching
• Points of Success
• 1,430 students served (Program Goal: 350)
• 50 students received One-on-One Coaching
• Over 1,000 students were taught basic financial literacy facts through
the Introductory Workshops
• 56.87% of students increased their understanding of secured credit
cards
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Merritt College
Financial Opportunity Center
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Merritt College
Street Scholars Peer Mentoring Program
• Amount Allocates: $39,700.00
• Program Description: Street Scholars is a peer-mentoring program
designed to support student success and address underlying issues
beyond the classroom, e.g. substance abuse, that affect formerly
incarcerated students’ achievement at Merritt College.
• Additional Funding: Alameda County Innovations in Re-entry Fund
• Points of Success:
• Enrolled 26 formerly incarcerated students (Program Goal: 25)
• 10 formally incarcerated students completed 2 semesters with:
• No failing grades
• No drug or alcohol relapses that disrupt academic progress
• No rearrests or incarcerations
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Merritt College
Street Scholars Peer Mentoring Program
When I first came here [to Merritt] -lost -- I was sitting at the computer in
the career center trying to pick my
classes, and I can’t even remember the
last time I sat in front of a computer. It
had to be at least 12 years. And this
dude walked up to me and said, “What
you trying to do, get your life
together?” “Yeah, I am really!” And
that’s what I said! At first, it kind of
shocked me, because this dude kind of
big…And he gave me the game…And
now it’s like you wouldn’t believe -- in
18 months…now it’s like I’ve got my
home here. And that dude was one of
the Street Scholars. That’s what peer
mentoring is.
- Will, Street Scholar
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Merritt College
Employment as Wellness
• Amount Allocated: $75,000.00
• Program Description: The Employment as Wellness Program focuses in 3 areas:
• Provide support services to better serve disadvantaged students enrolled in technical
certificate programs
• Fulfill or expand student support in the Career Center that is not fully funded by the District
• Provide coaching to students on Working the Hidden Labor Market (HLM) and assist in
building skills so that students in the program can successfully secure employment through
the Coaching for Successful Job Placement model
• Points of Success:
• Enrolled 159 students:
•
•
90 students in Clinical Medical Assisting (CMA)
69 students in the Administrative Medical Assisting (AMA) Programs
• 159 students received coaching for successful job placement
• 20 local healthcare providers attended the Merritt College Medical Assisting Job Fair on
April 29, 2015 which offered students the opportunity to develop their own externship and
job placements
• 16 healthcare/clinic community partners have entered into a fully executed 2-year externship
partner agreement with the Merritt College Medical Assisting programs
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Merritt College
Employment as Wellness Students
“I have 24 hours left to do on my externship and was asked by Mr. Maples yesterday
if I would be interested in continuing to work with them in the office after my
externship was over. Of course, I didn’t hesitate to answer a very happy YES!”
-Dvoshe Walkowiak
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Merritt College
Allocation for FY 2015-2016
PASS Proposal Name
Allocation for
FY2015-16
Employment as WellnessCoaching for Successful Job Placement
$69,975.00
Fruitvale Education Center
$50,000.00
FYE/IMPACT
SANKOFA
Track and Cross Country
Transitions/Outreach
Reserve - President's Cost Center
$8,974.00
$65,566.00
$1,465.00
$12,758.75
$31,643.87
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Merritt College
PASS Proposal
• Approved PASS Proposals (FY 2014-2015) received funding:
October 2014
• 6 - PASS Proposals have a remaining balance which will be
rolled over to the next fiscal year 2015-2016. Notification have
been sent to Administrative Leads and Project Leads from the
President’s Office
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Merritt College
PASS Proposals Future Plans
• Evaluation of PASS Proposals for Institutionalization: 2015-16
• Community Partnership Possibilities:
• Department of Labor
• Alameda County Innovations in Re-entry Fund
• Oakland Unified School District
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