Miner Mall Assets
Welcome to Training!
• Why PeopleSoft?
– PeopleSoft will help UTEP to grow.
• What’s Your Part?
– We need your skills and expertise in order to utilize
PeopleSoft. It’s a vehicle and you’re the driver!
– Over time you will build your own history with
PeopleSoft.
• What to Know About Training?
– Training is an investment in your professional growth.
– Be open to change
What Can You Do?
• Feel free to ask questions and take notes.
• Contact the Help Desk if you encounter a glitch or
forget how to complete a transaction.
• Revisit the training webpage to review training
materials and videos.
• Become your office’s “Go-To” person. Be willing
to offer your help.
• Attend our Go-Live Work Sessions—open lab time
you can use to process live
documents/transactions.
Terminology
• Asset – An Asset is an owned item of value. An
asset is determined by its cost and physical
properties.
• Asset Profile ID – An asset profile is a way to
categorize assets.
What is an Asset Profile ID?
• Simply a “shortcut” to add required
information each time you add an asset.
• The profile ID is made up of three separate
categories that make up one asset profile ID.
– Class code
– Asset Definition
– Category
What is an Asset Profile ID?
1. Class code – A table of codes that is used
statewide to standardize personal and real
property reporting. It is 3 digits in length and
has a specific description.
2. Asset Definition – Identifies if the asset is
capitalized or controlled. CAP or CTL
3. Category - One or two digit numerical or
alphanumerical category assignment with a
description under that category.
What is an Asset Profile ID?
• Capital - Capitalized assets are assets that have a
value equal to or greater than the $5000
• Control - A controlled asset is an asset that has a
value less than $5000, but is considered of a highrisk nature.
– Computers
– TVs
– Cameras
What is an Asset Profile ID?
Class code
Category
Code Description
Category
Description
201
SUPERCOMPUTER
1
Land and Land Improvements
202
MAINFRAME COMPUTER & PERIPHERALS
2
Buildings and Building Improvements
203
MINICOMPUTER, SERVERS
3
Infrastructure, Depreciable
Example
Asset Profile ID= 204CTL41
204
Class code for Desktop CPU
CTL
Item is less than 5K but is
controlled
41
Category for Furn & Equipment - Owned
What is NOT changing?
• Miner Mall will remain our PR/PO system of
record.
• The overall functionality in Miner Mall will not
change.
What is changing?
• Assets will now be coded at the purchase
requisition level in Miner Mall.
• The accounting codes section of Miner Mall
has been modified to reflect the PeopleSoft
chart field set-up which includes the Profile ID.
Adding a Profile ID
• Profile ID’s can be selected at either the
header or line levels of a PR document.
Adding a Profile ID
• At the header or line level click on Select from
all values to access the search window.
Adding a Profile ID
• Enter a brief description and click Search.
Things to keep in mind….
• Not all items are considered assets and will not
require a Profile ID.
References
• Additional information and resources can be
found on the PeopleSoft website.
Job Aids
Power Point slides
Quick Guides
Crosswalk
UPKs
Classroom Summary
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Topic summary.
Web page location. (Peoplesoft.utep.edu)
Training materials and UPK’s available.
Help Desk support available.
Drop in sessions available May 5th.
FAQ’s will be posted on the web site.
16
Questions
Thank You!