Professional Projects Corporation
GBA 573
Overview
• potentially profitable project involving the
design and implementation of a network
within
an
organization
• Our
meeting
covers
this
projects
implementation from feasibility to actual
implementation
Problem Statement
– A company is looking to have their office of 5
employees networked with a budget of $50,000.
– The systems should be able to communicate
information between the employees more efficiently
while also improving the overall productivity,
reliability and profitability of the firm.
– The systems need to also share two printers and, files
and folders.
– Increased structure within the firm for operations
Cost
•
•
•
•
•
•
•
•
•
Five new systems
Software and licensing
Server
Two printers
Patch cables, printer cables and other
accessories
Router
Company Data Back up Unit
Switch
Hours for process by Professional Projects
Benefits
•
•
•
•
•
•
High performance workstations
Sharing printers
Access to files or folders
Advanced Communication abilities
Reduced time spent on Admin Activities
Increased Productivity
Feasibility
• Available technical resources
– Currently have systems that ar neither
networked nor meet minimum requirements for
requested Operating system
– Have office cabling installed
– Ordered internet for set up after network has
been implemented
• Economic
Feasibility
– Time and financial ability to undertake and
commit to this project
• Operational
– Technical Skills available
– Internet ordered and will be implemented
Risks can be minimized by:
• Testing and retesting of systems prior to delivery
at customer site for install
• Testing of network connections in part and then as
whole
• Maintaining checklists and ensuring that all steps
are taken to complete network
• Monitor network on a daily basis for the first
month and every two weeks for 6 months
following.
Risk Calculated
• Risks of implementing the network
– 65% Network will work
• $16,331 Cost
– 25% Network ½ Successful
• $10,000 Cost
– 10% Network won’t work
• $32,162 Cost
• Total Cost = $16,331.20
• Risks of not implementing the network
– 100% No savings
• $45,900 Cost
Requirements Analysis
• Network will deliver high performance based on
the following requirements for the systems.
• Windows XP Professional Operating System:
–
–
–
–
–
–
–
Printer Sharing
File and folder sharing configuration
Adobe Acrobat (PDF Writer)
QuickBooks
Internet Explorer
Microsoft Outlook
Microsoft Office (Word, Excel, PowerPoint, Project,
Access, Front Page)
Requirements Analysis
• Windows 2000 Server Operating System:
–
–
–
–
–
–
–
Printer Sharing
File and folder sharing configuration
Adobe Acrobat (PDF Writer)
QuickBooks
Internet Explorer
Microsoft Exchange 2000
Microsoft Office (Word, Outlook, Excel, PowerPoint,
Project, Access, Front Page)
Technical Specification of Project
Windows XP Professional
Minimum Requirements
Recommended requirements
Pentium/Celeron 233 MHz Processor
Pentium/ Celeron 300 MHz Processor
64MB of RAM
128 MB of RAM
1.5 GB hard disk Space
1.5GB Hard Disk Space
Network Interface Card or USB port – Workstations
Project / Process Design
1.
2.
3.
4.
5.
6.
Planning
Design
Equipment & software
Implementation
Testing
Evaluation and Analysis
Measures of Success
• Quantitative Measure
– Eliminating the need for additional printers
– Quick and easy accessibility to files or folders (There are some
limitations on this accessibility by XYZ management)
– save time through automation of operations
– Internet ready systems that communicate within the
organization via electronic fax and email
– additional security on information through the use of Firewall
protected network
Measures of Success
• Qualitative Measure
– Easier, faster and more reliable
communication among members of the
organization
– Increase in productivity and profitability of
firm
Costs vs. Benefits (one year)
Costs/Benefits One-Year
$50,000.00
$40,000.00
$30,000.00
$20,000.00
$10,000.00
$Costs
Benefits
Costs vs. Benefits (two years)
COSTS
TWO YEAR SCENARIO
Items
Computers
Network Cards
Printer
Cable Modem
Hub
Network Cables
Headsets
Webcams
Man Hours
Qty
1
1
5
4
4
Cost
100
50
10
15
30
Total
0
0
0
100
50
50
60
120
370
750
Items
Internet Service
Additional IP's
Months
24
24
Cost
35
15
Total
840
360
1200
TOTAL
1950
Development Phase
• Should last no longer than a week (7
working days)
• 3 people will work on project together
Final Analysis
• Information technology advances will provide for
the automation of their processes
• Increased Reliability, profitability and productivity
of firm
• surveying the members of the organization for
their feedback on their new systems
• working alongside the accounting department,
service department and purchasing department in
order to verify whether there is a noticeable
increase ion the four main objectives of the project
Thank you and have a great
Summer!