FALL 2 – Data Population
Staff Demographics/Staff Assignments/Course
Section/Student Course Section
Fall 2 Data Population
CALPADS Fall 2 - Data Population v 1.9
Introductions and Ground Rules

Introductions

Ground Rules
–
–
–
2
Mute phones while listening
Do not place your phone on HOLD
Silence cell phones
CALPADS Fall 2 - Data Population v 1.9
Course Description
PREREQUISITE AND AUDIENCE
Target Audience …..
• LEA Program and Data Management Staff Responsible for
submitting Course and Staff data to CALPADS
• LEA System Administrator(s)
Prerequisites …..
• Essential 1-4 – Complete Essential Training series
• Hands-on Experience submitting and verifying SSID
Enrollment and Fall 1
3
CALPADS Fall 2 - Data Population v 1.9
Course Description
COURSE OBJECTIVES
Participants will understand …..
• What data is needed, as well as what to do to prepare
Participants will be able to …..
• Enter and maintain staff data
• Enter and maintain course data
• Understand key data submission error checks
4
CALPADS Fall 2 - Data Population v 1.9
Contents
This module includes the following:



Introduction to Fall 2
Preparation for Submission
Data Submission
–
–
–
–

5
Staff Demographics
Staff Assignments
Course Section
Student Course Section
Resources
CALPADS Fall 2 - Data Population v 1.9
INTRODUCTION to FALL 2
Staff Demographics
Staff Assignments
Course Section
Student Course Section
6
CALPADS Fall 2 - Data Population v 1.9
Introduction to Fall 2
DATA COLLECTED
FALL 1
• Student Enrollment on Census Day
• Prior Year Completers and Dropouts
FALL 2
• Staff Assignments
• Course Enrollment
• English Learner (EL) Services
7
CALPADS Fall 2 - Data Population v 1.9
Introduction to Fall 2
DATA COLLECTION

Fall 1 Student Profile




Data used to identify
English Learners
Fall 2 Staff/Course




8
Student Enrollment
Student Information
Student Programs
Staff Demographics
Staff Assignments
Course Section
Student Course Section
CALPADS Fall 2 - Data Population v 1.9
Introduction to Fall 2
DATES AND DEADLINES for 2011-2012
CENSUS DAY - October 5, 2011
FALL 1
• Submission Window: 10/6/11 – 12/14/11
• Amendment Window: 12/15/11 – 1/18/12
FALL 2
• Submission Window: 10/6/11 - 1/18/12
• Amendment Window: 1/19/12 – 2/17/12
9
CALPADS Fall 2 - Data Population v 1.9
Introduction to Fall 2
REPORT PERIOD
Report Period identifies a period of time used to
validate data
FALL 1
• Report Period: First Day of Dropout/Graduate Reporting
Cycle
Census Day (8/16/10 – 10/5/11)
FALL 2
• Report Period: Census Day + 30 Calendar Days
(10/5/2011 – 11/2/2011)*
10
CALPADS Fall 2 - Data Population v 1.9
Preparation for Fall 2
1 – MAP LOCAL CODES TO STATE CODES*


Check with SIS vendor to determine if mapping
is needed
If needed,
–
–
Update existing mapping
Add new codes for Fall 2
– Course Group State
–
–
added Exploratory Wheel/Enrichment/Activity Class
Non-classroom based or support assignment
–
–
Added Other Certificated Non-Instructional Assignment
Four updates to Special Ed support assignments
* Required only if your local SIS does not contain the state codes
11
CALPADS Fall 2 - Data Population v 1.9
Preparation for Fall 2
2 – MAP LOCAL CODES TO STATE CODES*
–
Add new codes for Fall 2 (cont)
– Disability Category
–
–
Country
–
–
Changed Mental Retardation/Intellectual
Retired, added, changed seven codes
English Language Acquisition Status State
–
EO name definition updated – English or American Sign
Language Only
* Required only if your local SIS does not contain the state codes
12
CALPADS Fall 2 - Data Population v 1.9
Preparation for Fall 2
3 – COORDINATE WITH LOCAL STAFF TO
COLLECT REQUIRED DATA
Check with the following staff to collect data for:
• Human Resources for certificated staff related
data
•
•
•
•
13
SEID
HQT Status
Staff assignments
Staff responsible for English Learners for
instructional strategies, and services
CALPADS Fall 2 - Data Population v 1.9
Preparation for Fall 2
4 – COORDINATE WITH LOCAL STAFF TO
COLLECT REQUIRED DATA
Check with the following staff to collect data for:
•
Curriculum and school sites for course-related
data including:
•
•
•
•
•
14
Correct State Course Code for courses
UC/CSU approved courses
Career Tech Ed courses
California Partnership Academy-funded courses
Staff responsible for Special Education services
CALPADS Fall 2 - Data Population v 1.9
DATA POPULATION
Staff Data
15
CALPADS Fall 2 - Data Population v 1.9
Data Submission – Certificated Staff*
STAFF INCLUDED – require a valid SEID
 Teachers
 Providing
instructional services to students
 Providing support and non-classroom based assignments
 Administrators
 Pupil Services
*Also includes non-certificated non-core charter school teachers and
non-certificated deputy, assistant, and associate Superintendents
that are serving in positions requiring certification
STAFF NOT INCLUDED

16
Classified staff are reported in aggregate in CBEDS-ORA
CALPADS Fall 2 - Data Population v 1.9
Data Submission - Staff
DATA EXPECTED

Two types of staff data are expected
– Staff
Demographics (SDEM) such as employment start and
end dates, total years of service in the education field in a
certificated position, and total years of service in a certificated
position in the Reporting LEA
– Staff
17
Assignment (SASS) such as job classification and FTE

Non-classroom staff assignment information for nonclassroom based staff

NOTE: Classroom-based assignment data are submitted with
course-section data
CALPADS Fall 2 - Data Population v 1.9
Data Submission – Staff Demographics
CALPADS System Documentation
http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp
–
CALPADS File Specifications (CFS)
 CALPADS
–
More detailed and technical
 CALPADS
–
–
CALPADS Code Sets
Code Sets v2.1 (Excel)
Valid Code Combinations
 CALPADS
18
File Specifications (Forms) v2.1 (Excel)
More accessible to less experienced users
 CALPADS
–
File Specifications v2.1 (Word)
Valid Code Combinations v2.1
CALPADS Fall 2 - Data Population Elementary v 1.9
Data Submission - Staff
Staff Demographics (For Certificated Staff)
Identify system of record for certificated staff* data
elements including:




7.08 SEID
7.09 Local Staff ID
7.10-7.15 Staff Name
7.16 Staff Birth Date
–
Full Birth Date (CCYYMMDD)
*Applies to non-certificated administrators and non-core charter teachers,
that are serving in positions requiring certification, if their data are
being submitted.
19
CALPADS Fall 2 - Data Population v 1.9
Data Submission - Staff
Staff Demographics (For Certificated Staff)
Identify system of record for certificated staff* data
elements including:




7.18 Staff Hispanic Ethnicity Indicator
7.19 Staff Ethnicity Missing Indicator
7.20-7.24 Staff Race Code
7.25 Staff Race Missing Indicator
*Also applies to non-certificated administrators and non-core charter
teachers that are serving in positions requiring certification, if their data
are being submitted.
20
CALPADS Fall 2 - Data Population v 1.9
Data Submission - Staff
Staff Demographics (For Certificated Staff)

7.17 Staff Gender Code
–

7.26 Staff Highest Degree Code
–



21
Code Set - Gender
Code Set – Degree
7.27 Staff Employment Status Code
7.28 Staff Employment Start Date
7.29 Staff Employment End Date
CALPADS Fall 2 - Data Population v 1.9
Data Submission - Staff
Staff Demographics (For Certificated Staff)
Understand the importance of entering the
appropriate date for the submission:



22
7.04 Effective Start Date
7.30 Staff Service Years LEA
7.31 Staff Service Years Total
CALPADS Fall 2 - Data Population v 1.9
Data Submission - Staff
Staff Assignments (For Certificated Staff)
For all certificated staff:

8.05 School of Assignment
–

8.08 Local Staff ID
–
23
Required for all sites where staff are assigned, including
district office
Must be the same across all sites where staff are
assigned
CALPADS Fall 2 - Data Population v 1.9
Data Submission - Staff
Staff Assignments (For Certificated Staff)
For certificated staff


8.13 Staff Job Classification Code
– Code Set – Education Service Job Classification
8.14 Staff Job Classification FTE Percentage
For non-teaching certificated staff*

8.15-8.21 Non Classroom Based Job Assignment Codes
– Code Set – Non Classroom Based or Support
Assignment
*Applies to non-certificated administrators that are serving in positions
requiring certification, if their data are being submitted.
24
CALPADS Fall 2 - Data Population v 1.9
Staff Assignment Examples
Teacher Assignments

Staff
Member
Hire
Date
Highest
Degree
Employ
Status
Yrs of Svc
– LEA
Yrs of Svc
- Educ
Job
Class
FTE
1416
High School Government
4xxxxxxxxx
Teacher
19881026
V
1
22
29
12
100
Gerwer
5762
9xxxxxxxxx Elementary Music Teacher
19860815
C
1
24
24
27
50
Gerwer
5762
9xxxxxxxxx Elementary Music Teacher
19860815
C
1
24
24
27
50
3 Stephenson
3895
5xxxxxxxxx Resource Teacher
19980701
C
1
12
12
27
50
4 DiPirro
9567
No SEID
5
4689
2xxxxxxxxxx
12
120
1 Hayes
Local
Staff ID
SEID
Local Assignment
Assignment
2
Timmerman





25
Part-time PE teacher
Middle School Science
Teacher with Extra Period
6017
Cannot report without SEID
20010910
A
1
12
15
Scenario 1: Hayes is a full-time teacher. The job class is teacher (12), FTE (100), and
assignment is left blank.
Scenario 2: Gerwer is a full-time teacher with assignments at two schools. Gerwer should be
reported at each school with the job class itinerant teacher (27), FTE (50) per site, and the
assignments left blank.
Scenario 3: Stephenson is a part-time teacher with a non-teaching assignment. The job class
is teacher (27), FTE (50), and assignment is Resource Teacher (6017).
Scenario 8: DiPirro is a part-time teacher that has not yet been assigned a SEID.
Demographic and assignment data cannot be reported without a SEID. Course-section
assignments will be reported in course-section using a “999999999” for the SEID.
Scenario 9: Timmerman is a teacher with extra teaching assignment. The FTE is 120.
CALPADS Fall 2 - Data Population Elementary v 1.9
Staff Assignment Examples
Team Teaching/Job Sharing

Staff
Member
Local
Staff ID
SEID
Hire Date
Highest
Degree
Employ
Status
Yrs of Svc
– LEA
Yrs of Svc Educ
Job
Class
FTE
Gordon
4215
4xxxxxxxxx
1st Grade Teacher
20030625
M
1
7
9
12
50
Seaborn
6581
9xxxxxxxxx
1st Grade Teacher
20080701
C
2
2
15
12
50
Robinson
1416
5xxxxxxxxx
6th Grade Teacher
19881026
V
1
22
29
12
100
Mills
5762
2xxxxxxxxx
6th Grade Teacher
19860815
C
1
24
24
12
100
Local Assignment
Assignment
6
7


26
Scenario 6: Gordon and Seaborn are 1st grade teachers sharing an assignment. The
job class for both is teacher (12), FTE (50), and assignment is left blank.
Scenario 7: Robinson and Mills are both full-time teachers team teaching 6th grade. The
job class is teacher (12) for both, FTE (100) and the assignments are left blank.
CALPADS Fall 2 - Data Population Elementary v 1.9
Staff Assignment Examples

8
9
Multiple Assignments
Staff
Member
Local
Staff ID
SEID
Cheong
8043
7xxxxxxxx
Friedrich
Ahmed
1027
3589
2xxxxxxxxx
7xxxxxxxxx
10
Isbell



27
7xxxxxxxxx
Hire Date
Highest
Degree
Employ
Status
Yrs of Svc
– LEA
Yrs of Svc
- Educ
Job
Class
FTE
School Psychologist and
Counselor
20100701
D
2
2
2
11
100
High School English Teacher
and ½ GATE Coordinator
19950815
Local Assignment
Middle School Science
Teacher and Department Chair
Middle School Math Teacher,
Coach and Department Chair
Assignment
0202
0400
D
1
16
12
50
10
50
0157
16
20070815
V
1
4
10
12
120
6099
20010901
C
1
10
10
12
140
6099
Scenario 8: Cheong splits his time as a school psychologist and a speech therapist.
The job class is pupil services (11) for both assignments, FTE (100), and assignments
(0202/0400). Only one staff assignment record is submitted with both assignments.
Scenario 9: Friedrich is a full-time employee with job responsibilities split between
administrative and teaching assignments. She has two job classifications: administrator
(10) and teacher (12). The FTE is split between assignments and only the administrative
assignments are identified. A staff assignment record should be submitted for each job
class.
Scenario 10: Ahmed and Isbell are teachers, with additional assignments. Both have
the one job classification for teaching (12).
Isbell’s FTE exceeds 100 with the additional assignments.
CALPADS Fall 2 - Data Population Elementary v 1.9
Staff Assignment Examples

Non-teaching and Support Assignments
Staff
Member
Local
Staff ID
SEID
11 Logan
4675
3xxxxxxxxx
12 Higgins
5643
13 Saunders
14




28
Jones
Hire Date
Highest
Degree
Employ
Status
Yrs of Svc
– LEA
Yrs of Svc
- Educ
Job
Class
FTE
Assignment
School Psychologist
20080701
V
3
2
24
11
100
0202
2xxxxxxxxx
Superintendent
20010317
B
4
9
9
10
100
0100
0645
4xxxxxxxx
Curriculum Administrator
19840520
V
1
26
26
10
100
0105
5643
2xxxxxxxxx
Chief Business Official,
Deputy Superintendent
20010317
B
4
9
9
25
100
0102
Local Assignment
Scenario 11: Logan is a school psychologist. His job class is pupil services
(11), FTE (100), and assignment (0202).
Scenario 12: Higgins is a Superintendent. His job class is administrator (10),
FTE (100), and assignment (0100).
Scenario 13: Saunders is a Curriculum Administrator. His job class is
administrator (10), FTE (100), and assignment (0105).
Scenario 14: Jones is a non-certificated Deputy Superintendent with a SEID.
His job class is non-certificated administrator (25), FTE (100), and assignment
(0102).
CALPADS Fall 2 - Data Population Elementary v 1.9
Data Submission - Staff
Staff Assignments (For Certificated Staff)

Data Guide, 2.2 Staff Data
–
–

Valid Code Combinations
–
–
29
Which staff should be included in this
submission
Which staff should not be included in this
submission
NonClassSuppASGN – Job Class
NonClassSuppASGN – Content Area
CALPADS Fall 2 - Data Population v 1.9
Data Submission – Staff
KEY POINTS
Coordinate with local staff to identify the system of record,
and who is responsible for collecting and populating all
data elements
All certificated staff must have a valid SEID to report to
CALPADS
1.
2.
–
–
3.
30
Staff not yet assigned a SEID cannot be reported
Cannot use “9999999999” to report staff demographics or staff
assignments
Two types of data are reported for certificated staff –
demographics and assignments
CALPADS Fall 2 - Data Population v 1.9
Data Submission – Staff
KEY POINTS
For non-teaching staff, the following are submitted:
4.
–
–
For all teachers, the following are submitted:
5.
–
–
–
6.
31
Demographic record for current year
At least one assignment record with job classification, FTE and
assignment code
Demographic record for current year
One assignment record with job classification and FTE, but no
assignment code reported, unless they have a non-teaching
assignment
Teaching assignments are collected in course-sections
Check with your vendor to verify how the effective date
will be reported to avoid certification errors
CALPADS Fall 2 - Data Population v 1.9
DATA POPULATION
Course Data
32
CALPADS Fall 2 - Data Population v 1.9
Data Submission – Course
Course Data Files
COURSE SECTION
A unique instance of a Course taught by one or more
teachers, in a specific location, at a particular time
STUDENT COURSE SECTION
A Course Section assigned
to a particular student
33
CALPADS Fall 2 - Data Population v 1.9
Data Submission – Course Section
Course Data (For All Classes)

9.07 CRS-State Course Code
Code Set – Course Group State
All self-contained classes are code 1000
See CBEDS Assignment/Course Code Mapping
–

9.08 Local Course ID
Unique identifier for the course up to 10 characters
Examples: K-AM, 1st, 1201, Alg1

9.09 Course Name
Any name up to 50 characters
Examples: AM Kindergarten, First Grade, Algebra
34
CALPADS Fall 2 - Data Population v 1.9
Data Submission – Course Section
Course Data (For All Classes)

9.14 Course Section ID
Unique ID for each class (Course Section), usually a
combination of local course ID and additional indicator up to
10 characters
Example: K-AM-1, 1st-1, 1st-2, 1201-01, Alg1-02
Team Teaching and Job Sharing assignments use the same
course section ID

9.18 Class ID
The unique class ID may be the same as the course section
ID

9.15 Academic Term Code
–
35
Code Set – Academic Term
CALPADS Fall 2 - Data Population v 1.9
Data Submission – Course Section
KEY TERMS
Course Section ID

is assigned by the local educational agency
–
–
–
generally is a combination of the local course id/name and course section number
must be unique within a school for the Academic Year, system evaluates local
course id, course-section id, academic term, SEID, school of course delivery and
academic year
ties a specific student (through the student course section record) to a specific
course section and it ties all of the information about that course section to the
student
Class ID

is a unique identifier, assigned by the LEA or school submitting the data
–
–
–
36
used to represent a unique class – a group of students in one or more course
sections being taught by one or more teachers in the same place, at the same time
must be unique within a school for the Academic Year
can have course sections that map to multiple State Course Codes
CALPADS Fall 2 - Data Population v 1.9
Data Submission – Course Section
Courses
10th Grade English
Local Crs ID:
Crs Group:
Term:
NCLB:
UC/CSU:
312
2131
FY
S
B
French 3
Local Crs ID:
Crs Group:
Term:
NCLB:
UC/CSU:
721
2204
FY
S
F
Algebra 1
Local Crs ID:
Crs Group:
Term:
NCLB:
UC/CSU:
Student Course
Sections
Course Sections
204
2403
FY
S
C
Period:
Teacher:
Crs-Section:
Class ID:
HQT:
1
Friedrich
312-01
312-01
C
Period:
Teacher:
Crs-Section:
Class ID:
HQT:
2
Chen
312-07
312-07
C
Period:
Teacher:
Crs-Section:
Class ID:
HQT:
2
Brawn
721-03
721-03
C
Period:
Teacher:
Crs-Section:
Class ID:
HQT:
6
Brawn
721-07
721-07
C
Period:
Teacher:
Crs-Section:
Class ID:
HQT:
3
Agliano
204-03
204-03
B
Period:
Teacher:
Crs-Section:
Class ID:
HQT:
5
Agliano
204-4
204-4
C
Period:
Teacher:
Crs-Section:
Class ID:
HQT:
Education Service Code:
Instructional Strategy:
SSID: 2113199025
Schedule:
Period 1: 312-01
Period 2: 721-03
Period 3: 204-3
Period:
Teacher:
Crs-Section:
Class ID:
HQT:
3
Angel
204-3
204-3
C
SSID: 3114167025
2nd Grade
Local Crs ID:
Crs Group:
Term:
NCLB:
UC/CSU:
40
4
Grady
312-15
312-15
B
3
500
1002
1000
FY
E
Teacher:
Robinson
Crs-Section: 1002-19
Class ID:
1002-19
HQT:
C
Multiple Teacher Code: 1
Teacher:
Mills
Crs-Section: 1002-19
Class ID:
1002-19
HQT:
B
Multiple Teacher Code: 1
Teacher:
Crs-Section:
Class ID:
HQT:
Sampson
1002-04
1002-04
C
Schedule:
2nd Grade: 1002-19
CALPADS Fall 2 - Data Population v 1.9
Data Submission – Course Section
Course Data (For All Classes)

9.11 NCLB Core Course Instructional Level Code
Code Set – NCLB Core Course Indicator and
Instructional Level
Needed for ALL courses
Elementary core should be E (elementary core)
Secondary core courses use S (secondary core)
Non-core use N (non-core)
–

Valid Code Combinations
–
38
Course Group Master Combos
CALPADS Fall 2 - Data Population v 1.9
Data Submission – Course Section
Course Data (For All Classes)

9.16 SEID (Statewide Educator ID)
“9999999999” can be reported in place of a valid SEID on the course
section for the following:

Non-certificated Charter School teacher teaching non-core
class

Instructor in ROC/P

College professor

Teacher of a distance learning class

New teacher - SEID not yet provided by CTC

Teacher not employed by LEA (e.g. COE Special Ed, private
contractor)

39
9.17 Local Staff ID
The unique local ID of the teacher
CALPADS Fall 2 - Data Population v 1.9
Data Submission – Course Section
Course Data (For All Classes)

9.28 HQT Competency Code
Code Set – Content Area Competency Category
Identifies how a teacher has demonstrated competency in
subject matter – coordinate with HR
–
40
CALPADS Fall 2 - Data Population v 1.9
Data Submission – Course Section
Course Data (For Classes with English Learners)

9.20 Education Service Code
–
Code Set – Education Service English Learners
Indicates service to English Learners (PLI, ELD, or SDAIE)
Education Service code is required if Instructional Strategy = (400,500, 600,
or 650)

9.22 Instructional Strategy Code
–
Code Set – Instructional Strategy
Indicates instructional strategy (Dual Immersion, Structured English
Immersion, Bilingual, English Learning Mainstreaming)
Instructional Strategy required if Education Service Code not blank.

9.21 Language of Instruction Code
Code Set – Language
Only for classes taught in primary language other than English
–
41
CALPADS Fall 2 - Data Population v 1.9
Data Submission – Course Section
Course Data (For Special Ed Classes and
Student in Home and Hospital Settings)
For Special Ed and Home and Hospital students

9.22 Instructional Strategy Code
Code Set – Instructional Strategy
This is associated with specific course-sections
–
42
CALPADS Fall 2 - Data Population v 1.9
Data Submission – Course Section
Course Data (Instructional Strategy Code
Preference)
For classes with more than one instructional
strategy, the recommended code assignment is:

Special Ed

Home/Hospital

English Learners
OR

43
Submit a different course section for each
instructional strategy
CALPADS Fall 2 - Data Population v 1.9
Data Submission – Course Section
Course Data (Special Circumstances)

9.25 Multiple Teacher Code
Code Set – Multiple Teacher Instruction Strategy
This is used for team teaching and job sharing
–

9.23 Independent Study Indicator
Use for classes that are taught by way of Independent
Study
–

this does not apply to short-term independent study
9.24 Distance Learning Indicator
For students receiving instruction through distance
learning. Added to the specific course-section.
44
CALPADS Fall 2 - Data Population v 1.9
Data Submission – Course Section
Course Data (For All Courses – including selfcontained)

9.13 CRS-UC CSU Approved Indicator
Update all courses which are UC/CSU approved with a
Y/N indicator
Can look up courses by high school at:
http://www.ucop.edu/doorways/
45
CALPADS Fall 2 - Data Population v 1.9
Data Submission – Course Section
Course Data (For High School Career Technical
Education Course Sections)

9.07 CRS-State Course Code
–

Code Set – Course Group State
9.10 CRS-Course Content Code
Code Set – Education Program Course Content
For courses that are part of a CTE pathway, but not a CTE course
–

9.27 CTE Course Section Provider Code
Code Set – Career Technical Education Funding Provider Category
Indicate who is providing the course-section (1 – ROC/P, 2 – District)
–

9.12 CRS-CTE Technical Preparation Course Indicator
Used for courses in Tech Prep programs that are part of a consortium
46
CALPADS Fall 2 - Data Population v 1.9
Data Submission – Course Section
Course Data (For Middle and High School
Elective Courses)

9.07 CRS-State Course Code
–
–
Code Set – Course Group State
If CTE Course Code (4000-5999) best matches the elective course
content and the school does not run a CTE program, than as per
FAQ (http://www.cde.ca.gov/ds/sp/cl/calpadsfaq.asp#faq138), the
following must be populated:

9.27 CTE Course Section Provider Code
Code Set – Career Technical Education Funding Provider
Category
– Must be marked as 2 – District
–
47
CALPADS Fall 2 - Data Population v 1.9
Data Submission – Course Section
Course Data (For California Partnership
Academy Courses)

9.26 Education Program Funding Source Code
Code Set – Education Program Funding Source
Add Education Program Funding Source Code to the
course sections funded by California Partnership
Academy
–
http://www.cde.ca.gov/ci/gs/hs/documents/cpadirectory.xls
48
CALPADS Fall 2 - Data Population v 1.9
Data Submission – Course Section
DATA EXPECTED – Elementary Schools
 Self-contained course sections for those students
who have a multi-subject course identified by state
course code 1000
 Pull-out/Itinerant instruction*
* No student enrollments (student course section) required for Pull-out/Itinerant
instruction -- unless EL services are being offered that the LEA wants recognized
49
CALPADS Fall 2 - Data Population v 1.9
Self Contained Course Data Example

Elementary Course Data in CALPADS
–
–
All courses require a valid SEID
Unique course-section ID and class ID are needed for each coursesection ( class)
Local Course Information
Scenario
1
2


Course
Teacher
CALPADS Data Elements
Room
Local Course
ID
State Course
Code
Course Name
NCLB
Core
HQT
Course Section
ID
Class ID
Kg AM
Angel
2
1015
1000
Kg AM
E
B
1015-2
1015-2A
1st Grade
Ratty
4
1001
1000
1st Grade
E
B
1001-4
1001-4
2nd Grade
Brawn
2
1002
1000
2nd Grade
E
B
1002-2
1002-2
3rd Grade
Fong
9
1003
1000
3rd Grade
E
D
1003-9
1003-9
4th Grade
DiPirro
12
1004
1000
4th Grade
E
A
1004-12
1004-12
5th Grade
New (9999999999)
15
1005
1000
5th Grade
E
N
1005-15
1005-15
Scenario 1: All self-contained courses use state course group code 1000
Scenario 2: Teacher without a SEID cannot be reported as highly qualified
*Room is not a CALPADS element, only used for reference
50
CALPADS Fall 2 - Data Population v 1.9
Self Contained Course Data Example

Team Teaching/Job Sharing
Local Course Information
Scenario
3
4
Course
1st Grade
1st Grade
Teacher
Gordon
Seaborn
6th Grade
Robinson
6th Grade


51
Mills
Room
8
8
19
19
CALPADS Data Elements
Local
Course ID
1001
1001
State
Course
Code
1000
1000
Course
Name
1st Grade
1st Grade
NCLB
Core
E
E
1006
1000
6th Grade
E
1006
1000
6th Grade
E
HQT
B
B
F
E
Multiple
Teacher
Code
2
2
Course Section
ID
1001-8
1001-8
Class ID
1001-8
1001-8
1006-19
1006-19
1
1006-19
1006-19
1
Scenario 3: Gordon and Seaborn are job sharing 1st grade in room 8, each coursesection (class) is reported with the same Course Section ID, and the same Class ID
(they have the same students in the same classroom at the same time). Each needs the
Multiple Teacher Code identified (2 for job share).
Scenario 4: Robinson and Mills are team teaching 6th grade in room 19; each is
reported with the same Course Section ID, and the same Class ID. Each needs the
Multiple Teacher Code identified (1 for team teach).
CALPADS Fall 2 - Data Population v 1.9
Self Contained Course Data Example

Services to English Learners
–
–
If instruction strategy 400, 500, 600 or 650 are reported for a coursesection, the education service must be reported
If education service code 1, 2, 3 or 4 are reported, and instructional
strategy must also be reported.
Local Course Information
Scenario
5
6


52
Course
Teacher
CALPADS Data Elements
Local
Course ID
State
Course
Code
Course Name
NCLB
Core
HQT
Course
Section ID
Class ID
Education
Service
Code
Instructional
Strategy
Code
2nd-3rd Comb
Robinson
1009
1000
2nd-3rd Comb
E
C
1009-15
1009-15
4
500
4th/5th Comb
Burns
1010
1000
4th/5th Comb
E
A
1010-13
1010-13
2
500
Reading
Dickinson
2010
2100
Reading
E
B
2010-1
2010-1
2
500
2nd Grade
DiPirro
1002
1000
2nd Grade
E
1002-22
1002-22
1
400
Primary
Language
01
Scenario 5: Robinson, Burns, and Dickinson have English Learners in their classes.
Robinson’s class is structured English immersion and she is providing ELD and SDAIE
services (4 for ELD Instruction and SDAIE Instruction, But Not Primary Language Instruction).
Burns’ class is structured English immersion (500) with ELD only (2 for ELD Instruction Only).
Dickinson is an itinerant teacher providing service to EL students.
Scenario 6: DiPirro has English Learners in his class. The students in the class have
approved “Parental Exception Waivers” and are in a bilingual setting with at least some core
content instruction in their primary language. Primary language is required.
CALPADS Fall 2 - Data Population v 1.9
Self Contained Course Data Example
Itinerant Teachers (Push in/Pull out)

–
Itinerant assignments can be at the same school
Local Course Information
Scenario
Course
Teacher
CALPADS Data Elements
Local
State Course
Course ID
Code
NCLB
Course Name
Core
HQT
Course Section ID
Class ID
7
Music
Gerwer
2008
2324
Music
E
B
2008-1
2008-1
8
Reading
Dickinson
2010
2100
Reading
E
B
2010-1
2010-1
9
Resource
Phanthavong
6010
3020
Resource
E
A
3020-1
3020-1
Education
Instructional
Service Code
Strategy Code
2
500
700

Scenario 7: Gerwer and Dickinson are itinerant teachers. Reporting student course data
is optional for itinerant teaching assignments

Scenario 8: Dickinson is providing services to EL students. Even though reporting
student course data is optional for itinerant assignments, if EL students are only
receiving services from itinerant teacher, reporting course data is recommended.

Scenario 9: Phanthavong is a resource teacher providing services to special ed
students. Instructional strategy (special ed) should be reported for the course section.
53
CALPADS Fall 2 - Data Population v 1.9
Data Submission – Course
DATA EXPECTED – Middle Schools

Departmentalized course sections





Self-contained course sections with multi-subject
courses


54
Generally, multiple departmentalized classes are reported for a
student
Do not report lunch, free period, and student aide
Submission is optional for homeroom, study hall (6002)
Can report “core” courses – 2 subjects taught in a 2 period block
Identified by state course code 1000
These students may also be included in a departmentalized course
section
CALPADS Fall 2 - Data Population v 1.9
Data Submission – Course
DATA EXPECTED – Middle Schools

Pull-out/Itinerant instruction


55
No student enrollments (student course section) are required to be
reported
Submit for EL services to be reported
CALPADS Fall 2 - Data Population v 1.9
Data Submission – Course
DATA EXPECTED – Secondary Schools

Departmentalized course sections




Pull-out/Itinerant instruction


56
Generally, multiple departmentalized classes are reported for a
student
Do not report lunch, free period, and student aide
Submission is optional for homeroom, study hall (6002)
No student enrollments (student course section) are required to be
reported
Submit for EL services to be reported
CALPADS Fall 2 - Data Population v 1.9
Scheduled Course Data Example
Scheduled Course Data in CALPADS

–
–
–
All courses require a valid SEID
Unique course-section ID and class ID are needed for each course-section
(class )
The UC/CSU requirement is reported with the student course section data
Local Course Information
Scenario
1

57
CALPADS Data Elements
NCLB
Scheduled Courses
Teacher
Local Course ID
State Course Code
Study Skills
Course Name
Ratty
105
6001
Study Skills
N
Beginning algebra
Agliano
204
2403
Algebra 1
S
B
Adv algebra
Agliano
206
2403
Algebra 2
S
Trigonometry
Angel
209
2407
Trigonometry
Remedial math
Agliano
215
2402
English 1
Higgins
310
English 1 (ELD)
Timmerman
English 2
Core
HQT
UC/
Course
CSU
Section ID
Class ID
105-01
105-01
C
204-04
204-04
B
C
206-02
206-02
S
C
C
209-05
209-05
Remedial Math
S
B
215-01
215-01
2130
9th Gr Lang Arts
S
310-11
310-11
315
2130
Lang Arts (ELD)
S
315-05
315-05
Higgins
320
2131
10th Gr Lang Arts
S
320-19
320-19
Economics CP
Ratty
612
2701
Economics
S
A
A
612-01
612-01
French 1
Brawn
721
2204
French 1
S
C
F
721-01
721-01
French 2
New (9999999999)
722
2204
French 2
S
N
F
722-01
722-01
B
Scenario 1: Teacher without a SEID cannot be reported as highly qualified
CALPADS Fall 2 - Data Population v 1.9
Scheduled Course Data Example

Team Teaching/Job Sharing
Local Course Information
Scenario
Scheduled Courses
Teacher
CALPADS Data Elements
Local
Course
NCLB
State Course Code
Course Name
ID
2
3


58
Core
HQT
UC/
Course
CSU
Section ID
Class ID
Multiple
Teacher
Code
Beginning algebra
Agliano
204
2403
Algebra 1
S
B
C
204-03
204-03
1
Beginning algebra
Angel
204
2404
Algebra 1
S
C
C
204-03
204-03
1
Graphic Comm
Ranasinghe
917
5751
Graphic Comm
S
D
917-01
917-01
2
Graphic Comm
Gordon
917
5751
Graphic Comm
S
E
917-01
917-01
2
Scenario 2: Agliano and Angel are team teaching Beginning algebra in period 3. Each
course section needs a Multiple Teacher Code identified (1 for team teaching).
Scenario 3: Ranasinghe and Gordon are job sharing Graphic Communications in period
3. Each course section needs a Multiple Teacher Code identified (2 for job share).
CALPADS Fall 2 - Data Population v 1.9
Scheduled Course Data Example
Services to English Learners

–
–
If instruction strategy 400, 500, 600 or 650 are reported for a coursesection, the education service must be reported
If education service code 1, 2, 3 or 4 are reported, and instructional
strategy must also be reported.
Local Course Information
Scenario
Course
Teacher
Adv algebra (SDAIE) Angel
4
5


59
CALPADS Data Elements
Local Course State Course
ID
Code
Course Name
NCLB
HQT
Core
Course
Section ID
Class ID
Education
Instructional
Service Code Strategy Code
206
2404
Algebra 2 (Shelt)
S
C
206-01
206-01
3
500
English 1 (ELD)
Timmerman
315
2130
English 1
S
B
315-05
315-05
2
500
Economics CP
Ratty
612
2701
Economics
S
A
612-01
612-01
4
650
US History
Seaborn
613
2709
US Hist (Bil)
S
B
1
600
Primary
Language
01
Scenario 4: Angel, Grady and Ratty have classes with English Learners. Education
Services and Instructional Strategy codes should be reported.
Scenario 5: Seaborn has English Learners in US History. The students in the class
have approved “Parental Exception Waivers” and are in a bilingual setting with at least
some core content instruction in their primary language. Primary language is required.
CALPADS Fall 2 - Data Population v 1.9
Scheduled Course Data Example
Multiple Course Content

Local Course Information
Scenario
CALPADS Data Elements
Local
Scheduled Courses
Teacher
State Course
Course ID
Code
Course
Course Name
NCLB Core
HQT
UC/ CSU
Section ID
Multiple
Class ID
Teacher Code
French 3
Brawn
723
2205
French 3
S
C
F
723-01
723-01
French 4
Brawn
724
2205
French 4
S
C
F
724-01
723-01
English Literature
Saunders
312
2106
English Literature
S
A
B
312-04
312-04
US History
Sullivan
613
2709
US History
S
B
A
613-04
613-04
English Literature
Guido
312
2106
English Literature
S
A
B
312-05
999-08
1
US History
Sullivan
613
2709
US History
S
B
A
613-05
999-08
1
6
7
7



60
Scenario 6: Brawn is teaching French 3 and French 4 during period 2 in the same classroom. The
course content is different so there is a Course Section ID for each course, but the Class ID is the same
for both.
Scenario 7: Saunders and Sullivan are using the same classroom space to deliver two courses –
English Lit. and US History to a group of 40 students. Saunders delivers instruction in English Lit to 20
of those students. Sullivan delivers instruction in US History to the other 20 students. Two unique
Course Section IDs and two unique Class IDs are reported for each of the two courses (English Lit., US
History) with two different SEIDs.
Scenario 8: Guido and Sullivan are team teaching a "core" English Lit./US History course during a two
period block to one group of students. Guido delivers instruction in English Lit; and Sullivan delivers
instruction in US History. All the students in this block are receiving both courses. One Course-Section
record with the Course Section ID for English Lit, and one Course-Section record with the Course
Section ID for the US History course. Both records should be reported with the same Class ID.
CALPADS Fall 2 - Data Population v 1.9
Scheduled Course Data Example

Career Tech Ed
Local Course Information
CALPADS Data Elements
Local
State Course
Course ID
Code
Angel
216
2401
Business Math
S
C
Fashion Merch
Gunn
925
4410
Fashion Merch
N
N
11
Textile Design
Stephenson
840
4411
Textiles
S
A
12
Interior Design
Stephenson
832
4430
Interior Design
S
N
Scenario
Scheduled Courses
Teacher
9
Business Math
10




61
NCLB
Course Name
Core
HQT
UC/
Course
CSU
Section ID
G
Class ID
Course
Content
Provider
Code
Tech
Prep
216-01
216-01
154
925-02
925-02
2
Y
840-04
840-04
2
Y
832-02
832-02
1
Scenario 9: Business Math is part of the Entertainment Career Tech Education (CTE)
pathway. The course should have an associated Course Content Code of 154 (Career
Technical Education) to indicate it is included in the pathway, but not a CTE course.
Scenario 10: Both Fashion Merchandising and Textile Design are offered at the district.
The provider code is 2 (district).
Scenario 11: Fashion Merchandising and Textile Design are part of a Tech Prep
sequence. The Tech Prep flag should be marked yes.
Scenario 12: Textile Design and Interior Design are offered at the Regional Occupation
Center (ROP), the provider code is 1 (ROP/C).
CALPADS Fall 2 - Data Population v 1.9
Scheduled Course Data Example

Special Education/Home and Hospital
Local Course Information
Scenario



62
Scheduled Courses
Teacher
CALPADS Data Elements
Local
Course
State
Course
NCLB
Course Name
Code
Core
HQT
UC/
Course Section
Class
Instructional
CSU
ID
ID
Strategy Code
13
Life Skills
Conway
901
2537
Life Skills
S
A
901-01
901-01
700
14
Home and Hospital
Sampson
951
1000
Home/Hospital
S
N
951-01
951-01
300
15
District Level
Home and Hospital
Mishima
952
1000
300
Notes
Use district CD code
for school
Scenario 13: Life Skills is a class for special education students. Use 700 (Special Ed)
as the instructional strategy.
Scenario 14: Sampson is providing home/hospital instruction in multiple subjects. Use
300 as the instructional strategy and 1000 (self-contained) for the state group course
code. Refer to slide 69 Independent Study scenarios for another example.
Scenario 15: Mishima provides instruction to students in home and hospital settings
throughout the district. Use 300 as the instructional strategy and 1000 (self-contained)
for the state group course code. Courses should be reported using the CD code for the
school of delivery. Students must also be enrolled at the district level rather than the
school.
CALPADS Fall 2 - Data Population v 1.9
Scheduled Course Data Example

Other Scenarios
Local Course Information
Scenario
16
17


63
CALPADS Data Elements
Local
Scheduled Courses
Teacher
State Course
Course ID
Code
NCLB
Course Name
Core
AP European History
Sullivan
665
2774
AP European History
S
Calculus
Comm
College
271
2415
Calculus
S
HQT
B
UC/
Course
CSU
Section ID
A
Class ID
Distance
Learning
665-01
665-01
Y
271-00
271-00
Notes
Use "9999999999"
for SEID
Scenario 16: Sullivan is the certificated classroom monitor for AP European History, which
is a distance learning course. To report the course-section, use Sullivan’s SEID, and
indicate that the course is distance learning.
Scenario 17: Calculus is offered at the local community college. Since the instructor is
not a district employee, use “9999999999” as the SEID.
CALPADS Fall 2 - Data Population v 1.9
Data Submission – Course
DATA EXPECTED – Educational Options Schools
 One
self-contained course section (State Course Code
1000) for each grade level served (similar to elementary
school course sections)
OR
 A separate
course section for each unique course content
area and teacher combination (Recommended)
 Reporting student course section records is optional
64
CALPADS Fall 2 - Data Population v 1.9
Data Submission – Course
DATA EXPECTED – District-Level Home/Hospital
and Independent Study Programs*

LEAs are to report district level courses at the
district, rather than at a specific school in the
district
 Students must only be enrolled at the district
level
 If teacher job classification is code 27
(Itinerant/Pull-in Push-out) submission of
Student Course Section is optional
* Independent Study Schools are covered in Slide 65
65
CALPADS Fall 2 - Data Population v 1.9
Alternative Course Data Examples
Independent Study

Scenario
1
2
Per
State Course
Code
Local
Course ID
Scheduled Courses
Teacher
NCLB
Core
HQT
MAT3731
Integrated Math S1
Chen
IS
2425
Integrated Math
S
G
MAT3931
Algebra S1
Chen
IS
2403
Algebra
S
G
MAT3911
Geometry Essentials 1
Chen
SCI5361
CP Biology
Chen
IS
2413
Geometry
S
IS
2603
CP Biology
S
ENG1251
English 7
ENG1811
Lang ARTS CAHSEE
Chen
IS
2133
English 7
S
Chen
IS
LA CAHSEE
S
SOC5722
World History S2
Chen
IS
2711
World History
S
G
ISTOPICS
Independent Study
Chen
IS
1000
Ind Study
S
G
Course Name
UC/
CSU
Course Section
ID
Class ID
Instructional
Strategy Code
MAT3731-2IS
IS999-02
700
C
MAT3931-4IS
IS999-02
700
G
C
MAT3911-2IS
IS999-02
700
G
D
SCI5361-2IS
IS999-02
700
G
ENG1251-2IS
IS999-02
700
G
ENG1811-2IS
IS999-02
700
A
SOC5722-1IS
IS999-02
700
A
ISTOPICS-1IS
IS999-02
700
Scenario 1: Chen is an Independent Study teacher with many students taking multiple
course-sections in multiple subject areas. Chen is teaching in a special setting and has
demonstrated subject matter competence in mathematics, science, social science, and/or
English through the Verification Process for Special Settings (VPSS). Use 700 for the
Instructional strategy
Scenario 2: Chen provides instruction in multiple course-sections in multiple content areas
and is highly qualified in all content areas, a unique Course-Section ID and unique Class ID
can be reported for all Course-Sections.
CALPADS Fall 2 - Data Population v 1.9
Alternative Course Data Examples

Continuation Classes
Scenario
3
4
5
6
Local
Course ID
MAT3731
Scheduled Courses
Integrated Math S1
Teacher
Logan
4
State
Course
Code
2425
MAT3931
Algebra S1
Logan
4
2403
MAT3911
Geometry Essentials 1
Logan
4
MAT3731
Integrated Math S1
Logan
MATCONT
Math
Logan
MAT3931
Algebra S1
MAT3911
Geometry Essentials 1
ENG1161
CSTOPICS
Per
NCLB
Core
S
HQ
T
B
UC/
CSU
Algebra
S
B
2413
Geometry Essentials
S
B
4
2425
Integrated Math
S
4
1000
Math
S
Grady
6
2403
Algebra
S
A
Grady
6
2413
Geometry Essentials
S
CP English 5
Grady
6
2131
English 5
Cont Subjects
Grady
6
1000
Cont Subjects
Course Name
Integrated Math
Course Section
ID
MAT3731-4C
Class ID
CS999-04
C
MAT3931-4C
CS999-04
C
MAT3911-4C
CS999-04
B
MAT3731-4C
CS999-04
B
Math-4C
Math-4C
C
MAT3931-6C
CS999-06
A
C
MAT3911-6C
CS999-06
S
C
B
ENG1161-6C
CS999-06
S
C
CSTOPICS-6C
CS999-06
Scenario 3: Logan is a continuation school teacher with students taking multiple course-sections
in the same period. He has been deemed highly competent in content areas. A unique Class ID
and unique Course-Section ID can be reported for each Course-Section.
Scenario 4: Logan provides instructions in multiple course-sections and is highly qualified all
course-sections, a single Class ID and single Course-Section ID can be reported for all CourseSections.
Scenario 5: Grady is a continuation school teacher with students taking multiple course-sections
in multiple subject areas the same period. He has been deemed highly competent in math through
the exam option, and highly competent in language arts through coursework. A unique Class ID
and unique Course-Section ID can be reported for each Course-Section.
Scenario 6: Grady provides instructions in multiple course-sections in multiple subject areas and
is highly competent in all content areas, a single Class ID and single Course-Section ID can be
reported for all Course-Sections.
CALPADS Fall 2 - Data Population v 1.9
Alternative Course Data Examples

Continuation Classes/Highly Qualified Teacher
Scenario
7
8
9
Local
Course ID
Per
Scheduled Courses
Teacher
ENG1811
Lang Arts CAHSEE
Droker
1
ENG1171
English 5
Droker
1
ENG1091
CP English 3
Droker
SOC5722
World History S2
CSTOPICS
Cont Subjects
MATSCIC
Math/Science
State
Course
Code
Course Name
NCLB
Core
HQT
LA CAHSEE
S
B
2131
English 5
S
1
2131
English 3
Droker
1
2711
Droker
1
1000
Burns
3
1000
UC/
CSU
Course Section
ID
Class ID
ENG1811-1C
CS888-01
B
B
ENG1171-1C
CS888-01
S
B
B
ENG1091-1C
CS888-01
World History
S
N
A
SOC5722-IC
CS888-01
Cont Subjects
S
N
A
CSTOPICS-1C
CS888-01
Math
S
B
MATSCIC-1C
CS555-03
Scenario 7: Droker is a continuation school teacher with students taking multiple coursesections in multiple subject areas the same period. She has been deemed highly competent
in language arts through coursework, and not highly competent in social science.
Scenario 8: Droker provides instructions in multiple course-sections in multiple subject
areas and is not highly competent in all course-sections, if a single unique Class ID is for the
Course-Section, the HQT must be marked N.
Scenario 9: Burns is a continuation school teacher with students taking multiple coursesections in multiple subject areas the same period. The students are scheduled into a
generic course-section and are awarded units once they complete coursework in any of the
subjects. He has been deemed highly competent in all subjects through coursework. Burns
provides instructions in multiple subject areas and is highly competent in all areas, the
course-section is reported as a self-contained class.
CALPADS Fall 2 - Data Population v 1.9
Data Submission – Student Course Section
DATA EXPECTED – Student Enrollment Level




Course enrollment is required for all primary
enrollments (10)*
Course enrollment is optional for secondary (20) and
short-term enrollments (30)
Course enrollment should not be submitted for
receiving specialized services enrollments (40)
Course data are not required for students attending
NPS schools
*Only when school type is not an Educational Options School
or district-level independent study/home hospital program, or
an independent study school
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CALPADS Fall 2 - Data Population v 1.9
Data Submission – Course Section
KEY POINTS
1. Each course can have multiple course sections
2. Non-academic “courses,” such as lunch, free period,
and student aide are not reported
3. EL services are reported through the course section
record
4. Course Section ID is assigned by the local
educational agency
5. Class ID is assigned by the LEA and can be used to
tie multiple course-sections to the same teacher or
teachers
•
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Check with your vendor on how to assign records
CALPADS Fall 2 - Data Population v 1.8
1.9
Data Submission – Course
KEY POINTS
Course Section must be submitted first and posted before
the Student Course Section is submitted in CALPADS
6.
•
•
•
The course section id is used to tie the course section and
student course section records
All course sections must have at least one corresponding
student course section record
All student course section records must have at least one
corresponding course section record
Local Crs ID:
Period:
Teacher:
Crs-Section:
Class ID:
HQT:
71
204
3 Local Crs ID:
Agliano
Period:
204-03
Teacher:
204-03
Crs-Section:
B Class ID:
HQT:
204
Local Crs ID:
5
Period:
Agliano
Teacher:
204-4
Crs-Section:
204-4
Class ID:
C
HQT:
204
3
Angel
204-3
204-3
C
SSID:
2113199025
Schedule:
1) 312-01
2) 721-03
3) 204-3
4) 612-15
CALPADS Fall 2 - Data Population v 1.9
REVIEW
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CALPADS Fall 2 - Data Population v 1.9
Review
ORDER OF SUBMISSION
Upload and post in the following recommended order:
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1.
Student Profile
2.
Staff Demographics
3.
Staff Assignment
4.
Course Section
5.
Student Course Section
Student required before
Student Course Section
Staff Demo required before
Staff Assignment and Course
Course Section required before
Student Course Section
CALPADS Fall 2 - Data Population v 1.9
Review
BATCH SUBMISSION PROCESSES
Understand the submission process rules to avoid issues:
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1.
Student Profile
2.
Staff Demographics
3.
Staff Assignment
4.
Course Section
5.
Student Course Section
Add, Update, Replace, or
Delete: applies to each record
Replace or Delete: applies
to ALL records for each school
CALPADS Fall 2 - Data Population v 1.9
Review
BEST PRACTICES FOR FALL 2
Maintain student data
•
Coordinate with staff supporting English Learners to:
–
Ensure English Language Acquisition Status (ELAS) data is up-to-date
for English Learners
–
The students’ ELAS effective on Census Day are used to determine
which Education Services, Instructional Strategies, and Language of
Instruction (for courses taught in Primary Language) are being
provided for English Learners.
–
Maintain staff data
•
Coordinate with HR staff to ensure staff demographic data is up-to-date
−
•
Maintain course data
•
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Coordinate with HR, curriculum and school site staff to ensure all data
elements are in your local SIS or have been collected to be entered into
CALPADS
CALPADS Fall 2 - Data Population v 1.9
Getting Started
Preparing for Fall 2
1. Download and review the CALPADS system documentation
located on the CDE CALPADS web-site
(http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp).
2. Download and review the Preparing to Submit Course Data
documents on the CSIS CALPADS Documents web-site, Other
Transition Planning Tools section
(http://www.csis.k12.ca.us/library/calpads/).
3. Meet with key staff to plan for the Fall 2 data submission
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CALPADS Fall 2 - Data Population v 1.9
Review

Fall 2 Suggested Milestones
– 10/6 – Obtain SEIDs
– 11/30 – Complete data population
•
•
–
12/1 – Upload and post staff files
•
–
–
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Review validation errors, reconcile as needed
12/15 – Upload and post course files
•
–
Staff Demographics/Assignments
Course attributes
Review validation errors, reconcile as needed
1/4 - Review and verify all certification reports
1/18 – Certify and save reports of certified data
CALPADS Fall 2 - Data Population v 1.9
Review

Fall 2 Certification Strategy
– Finish updating Fall 1 students
– Set up data mapping
– Establish roles in CALPADS
– Coordinate with HR (staff assignments, SEIDS)
– Submit and post as follows:
1.
2.
3.
4.
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Staff Demographics
Staff Assignments
Course Section
Student Course Section
CALPADS Fall 2 - Data Population v 1.9
DATA SUBMISSION RESOURCES
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CALPADS Fall 2 - Data Population v 1.9
Data Submission Resources
SYSTEM DOCUMENTATION
The following are available to provide specifics on
the CALPADS System and the procedures that
guide your interaction with CALPADS …..





CALPADS File Specifications (CFS)
CALPADS Code Sets
CALPADS Valid Code Combinations
CALPADS Error List
CBEDS Assignment/Course Code Mapping
http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp
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CALPADS Fall 2 - Data Population v 1.9
Data Submission Resources
SYSTEM DOCUMENTATION
(cont.)
CALPADS Data Guide

–
–
–
–
Section 3.5 on English Learners
Section 3.6 on Highly Qualified Teachers
Section 2.2 on Staff Data
Section 2.3.2 on Class Size
http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp
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Data Submission Resources
SUPPORT DOCUMENTATION
The following are available to provide guidance on
how to complete the certification process…..
Fall
2 Certification Reports Data Mapping
http://www.csis.k12.ca.us/library/calpads-training/
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CALPADS Fall 2 - Data Population v 1.9
Data Submission Resources
SEID INFORMATION



The Commission on Teacher Credentialing (CTC) is
responsible for assigning and maintaining SEIDs
SEIDS can be obtained by
–
contacting your County Credential Analyst
–
accessing the CTC Credential Information Guide (CIG) at
https://info.ctc.ca.gov/fmi/xsl/SEIDLookup/lookup.xsl *
For more information on SEIDs, see the CALPADS
Data Guide
* Restricted to CIG users. Obtain the login information by contacting the Commission at
HDESK@ctc.ca.gov
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CALPADS Fall 2 - Data Population v 1.9
Training Evaluation
Please complete our survey

84
http://www.csis.k12.ca.us/survey/calpads-training/
CALPADS Fall 2 - Data Population v 1.9
Questions
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CALPADS Fall 2 - Data Population v 1.9