Charter School Reauthorization:
CALPADS Requirements
Presented by:
Gary Quiring, CSIS Implementation Specialist
Fiscal Crisis & Management Assistance Team
1
Agenda
Reauthorization
2
Best
Practices
Resources
Who’s Supposed To Be Here
Charter school staff
assigned to CALPADS
maintenance
3
Authorizing LEA Staff
assigned to CALPADS
maintenance
Reauthorization
Reauthorization
4
Charter School Reauthorization
(Same School Code)
Exit students
that did not
return in the
Fall
Complete
current year
submissions:
Fall 1, Fall 2,
Spring, End
of Year 1-4
Locally funded grade 7-12 charter’s
grad/drop counts from Fall 1 the
next school year will be moved to
prior Authorizing Agency’s
DataQuest reports
Directly funded grade 7-12
charter’s grad/drop counts from
Fall 1 the next school year will be
in the charter’s DataQuest reports
All currently enrolled students will be
automatically transferred to the “new”
charter under the Authorizing Agency.
5
Anomalies
that impact
other LEAs’
Fall 1
certification
Charter School Reauthorization
(New School Code)
Exit all students. Exit date must be
on or before official closure date.
Any enrollments with a start date
after the official closure date must
be deleted.
Complete
current year
submissions:
Fall 1, Fall 2,
Spring, End
of Year 1-4
Grade 7-12
charters must
complete Fall
1 next school
year
Anomalies
that impact
other LEAs’
Fall 1
certification
Enroll
returning
students
6
Charter School Reauthorization
(New School Code)
Locally funded grade 7-12 charter’s
grad/drop counts from Fall 1 the
next school year will be moved to
prior Authorizing Agency’s
DataQuest reports
7
Directly funded grade 7-12
charter’s grad/drop counts from
Fall 1 the next school year will be
in the charter’s DataQuest reports
Authorizing Agency Responsibilities
If Charter Fails To Report Reauthorization
Request an LEA
Admin account for
the charter
8
Complete the
reauthorization
reporting detailed
on slides 5 or 6 & 7
State Contingency Action If Neither Charter
or Authorizing LEA Reports Reauthorization
Correct any CCEs or MIDs that
are impacting the Fall 1
certification status of another
LEA
Certify next year’s Fall 1 using
whatever data is already in
CALPADS*
* Applies to charters with 7-12 grade students
9
Best Practices
10
Discuss how the
charter will meet state
reporting requirements
in the charter petition
and review process
Establish and maintain
a positive relationship,
with clear
communications.
Establish a plan with
clearly defined tasks to
be used in the event of
a closure or
reauthorization.
Transfer the charter’s
CALPADS data to the
Authorizing Agency
upon closure
Authorizing LEAs
should monitor
reporting progress and
provide support to
ensure that their
charters meet
reporting
requirements.
Key Points
When a charter gets reauthorized it must be reported in CALPADS.
Charters failing to meet state and federal reporting requirements may
experience consequences, including funding cuts or revocation/non-renewal of
the school’s charter.
Authorizing LEAs must ensure that their charters meet state reporting
requirements. Failing to do so could have negative consequences for the
authorizing LEA.
11
Resources
Resources
12
Resources
Charter School CALPADS and CBEDS-OPUS Data Reporting Policy
http://www.cde.ca.gov/ds/sp/cl/charterschools.asp
System Documentation
http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp
13
Document
Description
CALPADS Code Sets
Defines state standard codes and their
definitions
CALPADS Data Guide
Detailed requirements of what groups need to
be reported for each submission
Enrollment Procedures
Details of what data needs to be maintained in
CALPADS and when
Training
CALPADS Training Registration
http://csis.fcmat.org/Pages/Trainings.aspx
CALPADS Self-Paced Training
http://csis.fcmat.org/Pages/Self-Paced-Training.aspx
14
Resources: Support
Web: http://www2.cde.ca.gov/calpadshelp/default.aspx
Phone: 916-325-9210
E-mail: Calpads-support@cde.ca.gov
Listserv: http://www.cde.ca.gov/ds/sp/cl/listservs.asp
15
Questions?
16