Fall 2 – Data Population Staff Data & Course Enrollments Fall 2 Data Population v2.1, December 09, 2015 Who’s Supposed to Be Here Individuals assigned to CALPADS maintenance 2 Supervisor of staff assigned to CALPADS Fall 2 Data Population v2.1, December 09, 2015 Training Sequence Essential 1: Data Coordinator Orientation Essential 2: Interface & Administration Essential 3: Data Submission Essential 4: Anomalies Fall 1 Fall 2 Data Population Fall 2 Reporting and Certification End of Year 1&4 3 End of Year 2&3 Fall 2 Data Population v2.1, December 09, 2015 Agenda 4 Introduction Staff Assignments Highly Qualified Status English Learner Services Course Enrollment Wrap-Up Fall 2 Data Population v2.1, December 09, 2015 Introduction 5 Fall 2 Data Population v2.1, December 09, 2015 Information Reported in Fall 2 Staff Assignments Teachers, administrators and pupil service staff Course Enrollment Course sections of students enrolled on Census Day Highly Qualified Status Percentage of course sections taught by highly qualified teachers English Learner (EL) Services Classroom services provided to English Learners 6 Fall 2 Data Population v2.1, December 09, 2015 Schools Types Which Need To Report School Type Crs Staff CTE Traditional (non-educational options schools) Y Y Y District Level Programs (Independent Study and Home Hospital Programs) Y Y P County Community Y Y Y District Community Day Y Y Y Youth Authority Schools (currently called Division of Juvenile Justice) Y Y Y Juvenile Court Schools Y Y Y Continuation High Schools Y Y Y Opportunity Y Y Y Alternative Schools of Choice Y Y Y State Special Schools Y Y N Home and Hospital Schools Y Y Y Special Education Consortium Y Y Y Special Education Y Y Y Non-Public School Group (0000001) * N N N ROP/ROC * N N N Y= Expected to submit data N= NOT allowed to submit data P= Permitted but not expected to submit data * NPS and ROP/ROC sites do not report to CALPADS however data must still be reported for public school students attending these sites, usually by the district of residence 7 Fall 2 Data Population v2.1, December 09, 2015 Grade Levels Which Need To Report Grade Level 8 Crs Staff EL Infants - IN N N N Toddlers - TD N N N Prekindergarten - PS N N N Kindergarten - KN Y Y Y First Grade - 01 Y Y Y Second Grade – 02 Y Y Y Third Grade – 03 Y Y Y Fourth Grade – 04 Y Y Y Fifth Grade – 05 Y Y Y Sixth Grade – 06 Y Y Y Seventh Grade – 07 Y Y Y Eighth Grade – 08 Y Y Y Ninth Grade – 09 Y Y Y Tenth Grade – 10 Y Y Y Eleventh Grade – 11 Y Y Y Twelfth Grade – 12 Y Y Y Ungraded Elementary – UE Y Y Y Ungraded Secondary – US Y Y Y Adult – AD N N N Y= Expected to submit data N= NOT allowed to submit data P= Permitted but not expected to submit data Fall 2 Data Population v2.1, December 09, 2015 What Record Types to Enter or Update Online SSID Enrollment Student Information Student Program Student English Language Acquisition Staff Demographics Staff Assignments Course Section Student Course Section * Full replacement files 9 Batch SENR SINF SPRG SELA SDEM SASS* CRSE* SCSE* Action U U U U R R R R U= Update R=Required Fall 2 Data Population v2.1, December 09, 2015 Record Relationships Staff Demographics Records above others must be posted before those below them or you may get rejected records SEID Staff Assignments SSID Enrollment Course Section Course Section ID SSID Student Information Student Program Student English Language Acquisition Student Course Section 10 Fall 2 Data Population v2.1, December 09, 2015 Groups to Review Name Program Code Gifted and Talented Education (GATE) 127 Title 1 Part C Migrant 135 Special Education 144 Free Meal Program 181 Reduced-Price Meal Program 182 Homeless 191 Foster* Program data is not required for Fall 2. However, it is very important that students in the above groups are reported accurately so that the groups show up properly in Fall 2 reports. * Program records are not submitted for Foster students but their status can be verified using report 1.17 and 1.18 during Fall 1. 11 Fall 2 Data Population v2.1, December 09, 2015 NCLB Accountability Review the certification reports to confirm that NCLB populations are accurately reported. Use the report filters to isolate the students in each group. NCLB Populations Migrant Ed Socio-Economically Disadvantaged Special Ed GATE Aggregate Reports 2.4, 2.6, and 2.11 12 Student List 2.7 Fall 2 Data Population v2.1, December 09, 2015 Important Dates for Fall 2 Census Day* (first Wednesday in October) Certification deadline Amendment window * Schools not in session on Census Day should report as of the next day they are in session (up to 30 days past Census Day) CALPADS Calendar: http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp 13 Fall 2 Data Population v2.1, December 09, 2015 Records Required by Staff Type Teacher (classroom) Teacher (non-classroom) Pupil Service staff Administrator 14 SDEM SASS CRSE SCSE X X X X X X X X X X Fall 2 Data Population v2.1, December 09, 2015 Local Data Collection HR, Curriculum & School Site Staff HR, Curriculum & School Site Staff State Course Code for courses State Course Code for courses NCLB Core courses UC/CSU approved courses UC/CSU approved courses Career Tech Ed courses California Partnership Academy-funded courses California Partnership Academy-funded courses Independent Study and Distance learning courses Courses Special Ed Instructional Level Instructional Strategies Services 15 Students Staff English Learner support Human Resources (HR) English Language Acquisition Status Education Services Instructional Strategies Language of Instruction Staff demographics (including SEIDs) Staff assignments HQT Status Non-Standard instructional level Fall 2 Data Population v2.1, December 09, 2015 Staff Assignments 16 Fall 2 Data Population v2.1, December 09, 2015 Staff Assignment Records Staff Demographics Staff Assignments Course Section Student Course Section 17 Fall 2 Data Population v2.1, December 09, 2015 Staff Terms STAFF DEMOGRAPHICS Basic information about staff members who are providing services to students STAFF ASSIGNMENTS Indicates the staff member’s general role (teacher, pupil service, administrator) 18 Fall 2 Data Population v2.1, December 09, 2015 Staff Assignment Types Teachers Administrators Pupil Service 19 Fall 2 Data Population v2.1, December 09, 2015 Staff Required Fields All Staff Record Element(s) Values and/or Notes Reporting LEA Effective Start Date Effective End Date Leave blank Academic Year ID SEID SDEM Staff demographics can not be reported without a valid SEID Local Staff ID Staff Legal First Name Staff Legal Last Name Staff Birth Date Staff Gender Code Staff Hispanic Ethnicity Indicator Required if Staff Ethnicity Missing Indicator is blank Staff Ethnicity Missing Indicator Required if Staff Hispanic Ethnicity Indicator is blank See the CALPADS File Specifications (Forms) on the Resources slide near the end of the presentation for detailed field requirements 20 Fall 2 Data Population v2.1, December 09, 2015 Obtaining Statewide Educator IDs (SEIDs) County Credential Analyst CTC Credential Information Guide (CIG) * See Resources slide near the end of the presentation for links to the CIG and the CALPADS Data Guide, which have more information on SEIDs 21 Fall 2 Data Population v2.1, December 09, 2015 Staff Required Fields All Staff Record SDEM SASS 22 Element(s) Values and/or Notes Staff Race 1 Code Required if Staff Race Missing Indicator is blank Staff Race Missing Indicator Required if Staff Race 1 Code is blank Staff Highest Degree Code Staff Employment Status Code Staff Employment Start Date Staff Employment End Date Required if staff no longer employed at LEA Staff Service Years LEA Staff Service Years Total Need to be updated every year if staff member is still working for LEA Reporting LEA School of Assignment Academic Year ID SEID Local Staff ID Staff Legal First Name Staff Legal Last Name Staff Birth Date Staff Gender Code Staff Job Classification Code Staff Job Classification FTE Percentage Fall 2 Data Population v2.1, December 09, 2015 Staff Required Fields All Staff Record SASS 23 Element(s) Non Classroom Based Job Assignment Code 1 Non Classroom Based Job Assignment Code 2 Non Classroom Based Job Assignment Code 3 Non Classroom Based Job Assignment Code 4 Non Classroom Based Job Assignment Code 5 Non Classroom Based Job Assignment Code 6 Non Classroom Based Job Assignment Code 7 Values and/or Notes Required if Staff Job Classification Code = 10, 11 or 25 Fall 2 Data Population v2.1, December 09, 2015 Staff Key Fields Teachers Record SASS Element(s) Values and/or Notes Staff Job Classification Code 12, 26 or 27 Non Classroom Based Job Assignment Code 1-7 Required if person has non-classroom assignments in addition to instruction. Administrators Record SASS Element(s) Values and/or Notes Staff Job Classification Code 10 or 25 Non Classroom Based Job Assignment Code 1 Required Non Classroom Based Job Assignment Code 2-7 Required if person has more assignments Pupil Service Record SASS 24 Element(s) Values and/or Notes Staff Job Classification Code 11 Non Classroom Based Job Assignment Code 1 Required Non Classroom Based Job Assignment Code 2-7 Required if person has more assignments Fall 2 Data Population v2.1, December 09, 2015 Teacher Assignment Examples 1 Name Gerwer Local ID SEID Local Assignment 5762 9715436254 Elementary music teacher Gerwer 5762 9715436254 Elementary music teacher 2 Timmerman 4689 1746128946 3 Hayes 1416 4 Stephenson 3895 5 DiPirro 9567 6 Kainth 4561 Job Class FTE Assignment 27 50 27 50 12 120 7458166487 High school government teacher 12 100 7125426876 Resource teacher 27 50 No SEID Middle school science teacher with extra period Part-time PE teacher 4178259369 Teacher Librarian 6017 Cannot report without SEID 12 100 1 Gerwer is a teacher with assignments at two schools (job class = 27) that works half time at each site (FTE = 50 for each assignment). 2 Timmerman is a teacher (job class = 12) with extra teaching assignment (FTE = 120). 3 Hayes is a full time (FTE = 100) teacher (job class = 12). 4 Stephenson is a part-time (FTE = 50) resource teacher (job class = 27) with a non-teaching assignment (assignment = 6017). 5 DiPirro is a part-time teacher that has not yet been assigned an SEID. Demographic and assignment data cannot be reported without an SEID. Course-section assignments should be reported in course-section using a “999999999” for the SEID. 6 Kainth is a full time (FTE = 100) librarian who teaches students (job class = 12). 25 Fall 2 Data Population v2.1, December 09, 2015 Team Teaching/Job Sharing Examples Name SEID Local Assignment Job Class FTE Gordon 4215 7554968153 1st Grade Teacher 12 50 Seaborn 6581 6542152813 1st Grade Teacher 12 50 Robinson 1416 9745841837 6th Grade Teacher 12 100 Mills 5762 9787458417 6th Grade Teacher 12 100 7 8 26 Local ID Assignment 7 Gordon and Seaborn are 1st grade teachers (job class = 12) sharing an assignment (FTE = 50). 8 Robinson and Mills are both full-time (FTE = 100) teachers (job class = 12) team teaching 6th grade. Fall 2 Data Population v2.1, December 09, 2015 Non-teaching and Support Assignment Examples Name SEID Local Assignment Job Class FTE Assignment 4675 4513697459 School Psychologist 11 100 0202 10 Higgins 5643 9756844856 Superintendent 10 100 0100 11 Saunders 0645 9877531597 Curriculum Administrator 10 100 0105 12 Jones 5643 9713168446 25 100 0102 13 Langtry 7451 7546981344 Social worker 11 0 6018 9 27 Logan Local ID Chief Business Official, Deputy Superintendent 9 Logan is a pupil services staff member (job class = 11) who serves as a school psychologist (assignment = 0202). 10 Higgins is an administrator (job class = 10) who serves as Superintendent (assignment = 0100). 11 Saunders is an administrator (job class = 10) who serves as a Curriculum Administrator (assignment = 0105). 12 Jones is a non-certificated administrator (job class = 25) who serves as Deputy Superintendent (assignment = 0102). 13 Langtry is a staff member on leave (assignment = 6018). Fall 2 Data Population v2.1, December 09, 2015 Multiple Assignment Examples Name Local ID SEID Local Assignment Job Class FTE Assignment 0202 11 100 0400 12 50 10 50 0157 14 Cheong 8043 6859552419 School Psychologist and Counselor 15 Friedrich 1027 3254974548 High School English Teacher and ½ GATE Coordinator Ahmed 3589 7468459243 Middle School Science Teacher and Department Chair 12 120 6099 Isbell 7863 9874654651 Middle School Math Teacher, Coach and Department Chair 12 140 6099 16 28 14 Cheong is a full-time (FTE = 100) pupil services staff member (job class = 11) who splits his time as a school psychologist (assignment = 0202) and a speech therapist (assignment = 0400). Both assignments are submitted in one record. 15 Friedrich is a full-time employee with job responsibilities split between administrative (job class = 10) and teaching (job class = 12) assignments that each take half of the day (FTE = 50 for each). Her administrative work is as a GATE admin (assignment = 0157). A staff assignment record should be submitted for each job class. 16 Ahmed and Isbell are teachers (job class = 12), with additional assignments (assignment = 6099) that exceed a normal work day (FTE = 120 and 140). Fall 2 Data Population v2.1, December 09, 2015 Staff Data Reminders 29 Fall 2 Data Population v2.1, December 09, 2015 Course Enrollment 30 Fall 2 Data Population v2.1, December 09, 2015 Course Enrollment Records Staff Demographics Staff Assignments Course Section Student Course Section 31 Fall 2 Data Population v2.1, December 09, 2015 Course Terms COURSE SECTION A unique instance of a course taught by one or more teachers, in a specific location, at a particular time STUDENT COURSE SECTION Record indicating a student is enrolled in a specific course section 32 Fall 2 Data Population v2.1, December 09, 2015 Course Content Reported Self-contained Multiple subjects Departmentalized Single subject Algebra 3rd Grade Biology English Theater 33 Fall 2 Data Population v2.1, December 09, 2015 Course Content by School Type School Type Departmentalized Self-contained Elementary Middle High 34 Fall 2 Data Population v2.1, December 09, 2015 Student Course Section Enrollment Data Expected Enrollment Status Primary (10) Secondary (20) Short-term (30) Specialized Services (40) 35 Course Enrollment Required Preferred, but optional Preferred, but optional Do not submit Fall 2 Data Population v2.1, December 09, 2015 Course Data Included 36 Do Not Submit Optional Student aide courses Homeroom Before/after school child care programs Study hall Summer school ROP/C or college courses Fall 2 Data Population v2.1, December 09, 2015 Course Record Relationships School Course (Spanish 1) Class (room 10) Section SP1-01 Student Student Student Student Class (room 20) Section SP1-02 Course (English 2) Class Section Class Section Class (room 30) Section SP1-03 Course (Geometry) Class Section Class Section Class Section Course, class, and course section IDs must be unique within a given school and year. 37 Fall 2 Data Population v2.1, December 09, 2015 Course Section Required Fields All Course Sections Record Element(s) Values and/or Notes Reporting LEA School of Course Delivery Academic Year ID CRS-State Course Code Review course codes carefully to account for changes CRS-Local Course ID Unique ID up to 10 characters CRS-Course Name CRS-NCLB Core Course Instructional Level Code CRSE If course is NCLB core, regardless of grade level, use E if course requires a multiple subject credential or S if it requires a single subject credential CRS-UC CSU Approved Indicator Course Section ID Unique ID for each course section, usually a combination of local course ID and additional indicator such as: K-AM-1, 1st-1, Alg1-02 Academic Term Code 38 Fall 2 Data Population v2.1, December 09, 2015 Course Section Required Fields All Course Sections Record Element(s) SEID Values and/or Notes Staff demographic record for SEID must exist in CALPADS. LEAs should report a long or short-term substitute teacher in the course section record if they were teaching on Census Day and there is a permanent teacher who is not expected to return by October 31. If the permanent teacher is not expected to return until after October 31, the substitute teacher’s SEID should be reported. CRSE Local Staff ID Class ID 39 Fall 2 Data Population v2.1, December 09, 2015 Courses Taught By A Teacher Without An SEID Teacher not employed by LEA (e.g. COE Special Ed, private contractor) Distance learning teacher ROC/P Instructor Use SEID of “9999999999” College professor New teacher without SEID from CTC Non-certificated Charter School teacher teaching non-core class 40 Fall 2 Data Population v2.1, December 09, 2015 Course Section Required Fields All Course Sections Record Element(s) Values and/or Notes Independent Study Indicator Distance Learning Indicator CTE Course Section Provider Code Required if Course Content Code = 154 or a CTE State Course Code is populated (i.e., 4010-5955) HQT Competency Code Indicates if a course section is being taught by a highly qualified teacher. Required for NCLB course courses (NCLB Core Course Instructional Level Code = E or S). CRSE SCSE 41 Reporting LEA School of Course Delivery Academic Year ID SSID Local Student ID Student Legal First Name Student Legal Last Name Student Birth Date Student Gender Code Local Course ID Course Section ID Academic Term Code * No student enrollments (student course section) required for Pullout/Itinerant instruction – unless EL services are being offered that the LEA wants recognized Fall 2 Data Population v2.1, December 09, 2015 Course Section Required Fields Self-contained Record CRSE Element(s) Values and/or Notes CRS-State Course Code 1000 Departmentalized Record CRSE Element(s) CRS-State Course Code Values and/or Notes Anything other than 1000 English Learner Classes Record CRSE 42 Element(s) Values and/or Notes Education Service Code Instructional approach a teacher is providing in accordance with their credential or authorizations (e.g., ELD, SDAIE) CRS-State Course Code 2110 if ELD course Instructional Strategy Code 400, 500, 600, or 650 Language of Instruction Code Language used to provide primary language instruction for EL students. Required if Education Service Code = 1 or Instructional Strategy = 600. Fall 2 Data Population v2.1, December 09, 2015 Instructional Strategy Hierarchy Special Ed (700) Home/Hospital (300) English Learner (400-650) * Alternatively, you can submit a different course section for each instructional strategy 43 Fall 2 Data Population v2.1, December 09, 2015 Course Section Required Fields Special Ed (e.g., special day class) Record CRSE Element(s) Values and/or Notes Instructional Strategy Code 700 Home and Hospital Record CRSE Element(s) Values and/or Notes Instructional Strategy Code 300 Independent Study Record CRSE Element(s) Values and/or Notes Independent Study Indicator Y Distance Learning Record CRSE 44 Element(s) Distance Learning Indicator Values and/or Notes Y Fall 2 Data Population v2.1, December 09, 2015 Course Section Required Fields Team Teaching* Record Element(s) Multiple Teacher Code CRSE Values and/or Notes 1 Class ID Job Sharing* Record CRSE Element(s) Multiple Teacher Code Values and/or Notes 2 Class ID * There should be a course section record for each teacher. The Multiple Teacher Code should each be the same in both records. Likewise for Class ID. 45 Fall 2 Data Population v2.1, December 09, 2015 Course Section Required Fields Career Technical Education (CTE) Record Element(s) Values and/or Notes CRS-State Course Code 4010-5955: required if CRS-Course Content Code does not equal 154 CRS-Course Content Code Required if CRS-State Course Code does not equal a code within 40105955 CTE Course Section Provider Code Use 2 – District if section is not part of a CTE pathway CRS-CTE Technical Preparation Course Indicator Must be Y for a CTE Technical Preparation Course CRSE CTE course section counts from Fall 2 are not used by the CDE but related validations for these course sections are still enforced 46 Fall 2 Data Population v2.1, December 09, 2015 Course Section Required Fields California Partnership Academy Record CRSE Element(s) Education Program Funding Source Code Values and/or Notes 113 Pull-out/Push-in* (support) Record CRSE Element(s) CRS-State Course Code Values and/or Notes 3020 * Course section enrollment (i.e., student enrollment) does not need to be reported for pull-out/push-in teaching assignments 47 Fall 2 Data Population v2.1, December 09, 2015 State Course Codes by Content Content Area State Course Codes Art 28xx Career Technical Education 4011 - 5955 Computer Education 2450 - 2458, 2465, 2466, 2470 - 2479, 2667 Drama/Theater 29xx English Language Arts 21xx Foreign Languages 22xx History/Social Science 27xx Math 24xx Music & Dance 23xx Other Instruction-Related Assignments 2536, 2537, 2719, 2722, 2821, 2825, 2826, 3020, 6001 - 6098 48 Physical Education 2503 - 2535, 2538, 2560 Science 26xx Self-Contained Class 1000 Special Designated Subjects 2505, 2545 - 2548 Fall 2 Data Population v2.1, December 09, 2015 State Course Codes by Subgroups Subgroups State Course Codes Advanced Placement (AP) 2170, 2171, 2270 - 2279, 2370, 2470, 2471, 2480, 2483, 2670, 2676, 2770, 2778, 2825, 2826, 2870 2876 Dual Enrollment College Courses 2190, 2290, 2490, 2690, 2790, 2890, 6090 International Baccalaureate 2161, 2173 - 2175, 2261 - 2265, 2281 - 2283, 2360 2362, 2460 - 2469, 2479, 2560, 2660 - 2668, 2760 2769, 2779, 2780, 2860, 2861, 2960 - 2962 See the Course Group Master Combos tab of the CALPADS Valid Code Combinations document listed on the Resources slide to search for course codes based on additional criteria. 49 Fall 2 Data Population v2.1, December 09, 2015 Data Submission – Course Section Courses Course Sections 10th Grade English Local Crs ID: Crs Group: Term: NCLB: UC/CSU: 312 2131 FY S B Period: Teacher: Crs-Section: Class ID: HQT: 1 Friedrich 312-01 312-01 C Period: Teacher: Crs-Section: Class ID: HQT: 2 Brawn 721-03 721-03 C Period: Teacher: Crs-Section: Class ID: HQT: 6 Brawn 721-07 721-07 C Period: Teacher: Crs-Section: Class ID: HQT: 2 Agliano 204-02 204-02 B Period: Teacher: Crs-Section: Class ID: HQT: 5 Agliano 204-04 204-04 C Period: Teacher: Crs-Section: Class ID: HQT: 2 Chen 312-07 312-07 C Student Course Sections Period: Teacher: Crs-Section: Class ID: HQT: Education Service Code: Instructional Strategy: French 3 Local Crs ID: Crs Group: Term: NCLB: UC/CSU: 721 2204 FY S F 4 Grady 312-15 312-15 B 3 500 SSID: 2113199025 Schedule: Period 1: 312-01 Period 2: 721-03 Period 3: 204-03 Algebra 1 Local Crs ID: Crs Group: Term: NCLB: UC/CSU: 204 2403 FY S C Period: Teacher: Crs-Section: Class ID: HQT: 3 Angel 204-03 204-03 C Teacher: Crs-Section: Class ID: HQT: Sampson 1002-04 1002-04 C SSID: 3114167025 2nd Grade Local Crs ID: Crs Group: Term: NCLB: UC/CSU: 50 1002 1000 FY E Teacher: Robinson Crs-Section: 1002-19 Class ID: 1002-19 HQT: C Multiple Teacher Code: 1 Teacher: Mills Crs-Section: 1002-19 Class ID: 1002-19 HQT: B Multiple Teacher Code: 1 Schedule: 2nd Grade: 1002-04 Fall 2 Data Population v2.1, December 09, 2015 Basic Course Data Example Scenario 1 2 Course Local Course Information Local State Teacher SEID Room Course Course Name ID Code CALPADS Data Elements Course Name NCLB Course HQT UC/CSU Class ID Core Section ID Beginning algebra Agliano 4152469748 125 204 2403 Algebra 1 S B C 204-04 204-04 Economics CP Ratty 9754426143 41 612 2701 Economics S A A 612-01 612-01 Digital Literacy (Library course) Brawn 7452165447 19 721 6206 Lib Sci 1 N F 721-01 721-01 Kindergarten (Morning) Lewis 7461542894 2 1015 1000 Kg AM E B 1015-2 1015-2A 1st Grade Jin 3541298745 4 1001 1000 1st Grade E B 1001-4 1001-4 4th Grade Kumar 3452169872 12 1004 1000 4th Grade E A 1004-12 1004-12 Departmentalized 1 Agliano, Ratty, and Brawn are all teaching regular, scheduled course sections that are associated with a teacher by the SEID. Each has a State Course Code based on its content, a unique Course Section ID and Class ID. The UC/CSU field indicates which requirement the student has met. Self-contained 2 All self-contained courses use the same State Course Code (State Course Code = 1000). * Room is not a CALPADS element, only used for reference 51 Fall 2 Data Population v2.1, December 09, 2015 Team Teaching/Job Sharing Example Scenario 3 4 5 6 Local Course Information Local Course Course Teacher Room ID Beginning algebra Agliano 204 41 State Course Code 2403 Course Name Algebra 1 NCLB Core S HQT B Beginning algebra Angel 41 204 2403 Algebra 1 S C Communications Ranasinghe 75 917 5751 Comm 1 S Communications Gordon 75 917 5751 Comm 1 1st Grade 1st Grade Gordon Seaborn 8 8 1001 1001 1000 1000 6th Grade Robinson 19 1006 1000 6th Grade Mills 19 1006 1000 CALPADS Data Elements Course Section UC/CSU ID Class ID C 204-03 204-03 204-03 204-03 1 D 917-01 917-01 2 S E 917-01 917-01 2 1st Grade 1st Grade E E 1001-8 1001-8 1001-8 1001-8 2 2 6th Grade E B B F 1006-19 1006-19 1 E E 1006-19 1006-19 1 6th Grade C Multiple Teacher Code 1 Departmentalized 3 Agliano and Angel are team teaching (Multiple Teacher Code = 1) Beginning algebra. 4 Ranasinghe and Gordon are job sharing (Multiple Teacher Code = 2) Communications. Self-contained 5 Gordon and Seaborn are job sharing (Multiple Teacher Code = 2) 1st grade in room 8, each coursesection (class) is reported with the same Course Section ID, and the same Class ID (they have the same students in the same classroom at the same time). 6 Robinson and Mills are team teaching (Multiple Teacher Code = 1) 6th grade in room 19; each is reported with the same Course Section ID, and the same Class ID. 52 Fall 2 Data Population v2.1, December 09, 2015 Course Data Expected for District Level Programs Home/Hospital or Independent Study Report with the district CDS number Students must only be enrolled at the district level If teacher job classification is code 27 (Itinerant/Pull-in Push-out) submission of Student Course Section is optional 53 Fall 2 Data Population v2.1, December 09, 2015 Special Education/Home and Hospital Example Course 7 Life Skills State Local Course Course Teacher Course Code Name Conway 901 2537 Life Skills 8 Home and Hospital Sampson 9 District Level Home Mishima and Hospital Course Instructional NCLB Section Class Strategy Core HQT UC/CSU ID ID Code S A 901-01 901-01 700 951 1000 Home/Hospital S N 951-01 951-01 300 952 1000 Home/Hospital S N HH01 300 HH01 Departmentalized 7 Life Skills is a class for special education students (Instructional Strategy Code = 700). Self-contained 54 8 Sampson is providing self-contained (State Course Code = 1000) home/hospital instruction (Instructional Strategy Code = 300) in multiple subjects. Refer to slide 62 Independent Study scenarios for another example. 9 Mishima provides self-contained (State Course Code = 1000) instruction to students in home and hospital settings (Instructional Strategy Code = 300) throughout the district. Courses should be reported using the county-district (CD) code for the school of delivery. Students must also be enrolled at the district level rather than the school. Fall 2 Data Population v2.1, December 09, 2015 Elementary Itinerant Teachers (Push in/Pull out) Example Scenario Course Teacher 10 Reading 11 Resource Phanthavong Dickinson Local State Course Course ID Code Course Name Course Education Instructional NCLB HQT Section Class ID Service Strategy Core ID Code Code 2010 2100 Reading E B 2010-1 2010-1 6010 3020 Resource E A 3020-1 3020-1 2 500 700 10 Dickinson is providing ELD Instruction and Structured English Immersion and/or English Learner Mainstreaming (Education Service Code =2 and Instructional Strategy Code = 500). Even though reporting student course data is optional for itinerant assignments, if EL students are only receiving services from an itinerant teacher, reporting course data is recommended. 11 Phanthavong is a resource teacher providing services to special education students (Instructional Strategy Code = 700). Itinerant assignments can be at the same school 55 Fall 2 Data Population v2.1, December 09, 2015 Multiple Course Content Example Scenario 12 13 14 56 UC/CSU Course Section ID French 3 Brawn 723 2205 French 3 S C F 723-01 723-01 French 4 Brawn 724 2205 French 4 S C F 724-01 723-01 English Literature Saunders 312 2106 English Literature S A B 312-04 312-04 US History Sullivan 613 2709 US History S B A 613-04 613-04 English Literature Guido 312 2106 English Literature S A B 312-05 999-08 1 US History Sullivan 613 2709 US History S B A 613-05 999-08 1 Course Teacher Local Course ID State Course Code Course Name NCLB Core HQT Class ID Multiple Teacher Code 12 Brawn is teaching French 3 and French 4 during the same period in one classroom. The course content is different so there is a Course Section ID for each course, but the Class ID is the same for both. 13 Saunders and Sullivan are using the same classroom space to deliver English Lit. and US History. Saunders delivers instruction in English Lit to 20 of those students. Sullivan delivers instruction in US History to the other 20 students. A unique Course Section ID and a unique Class ID is reported for each of the two courses (English Lit., US History) with two different SEIDs. 14 Guido and Sullivan are team teaching (Multiple Teacher Code = 1) a "core" English Lit./US History course during a two period block to one group of students. Guido delivers instruction in English Lit during the first hour; and Sullivan delivers instruction in US History during the second hour. All the students in this block are receiving both courses. One Course-Section record with the Course Section ID for English Lit, and one Course-Section record with the Course Section ID for the US History course. Both records should be reported with the same Class ID. Fall 2 Data Population v2.1, December 09, 2015 Career Technical Education Example Scenario 15 16 17 57 Scheduled Courses Teacher Local State Course Course ID Code Course Name Course NCLB Section Core HQT UC/CSU ID Class ID Course Provider Tech Content Code Prep Business Math Angel 216 2401 Business Math S C 216-01 216-01 Fashion Merch Gunn 925 4410 Fashion Merch N N 925-02 925-02 2 Y Textile Design Stephenson 840 4411 Textiles S A 840-04 840-04 2 Y Interior Design Stephenson 832 4430 Interior Design S N 832-02 832-02 1 G 154 1 15 Business Math is part of the Entertainment Career Tech Education (CTE) pathway (Course Content Code = 154) even though it is not a CTE course (State Course Code = 2401). 16 Both Fashion Merchandising and Textile Design are provided by the district (CTE Course Section Provider Code = 2). Fashion Merchandising and Textile Design are part of a Tech Prep sequence (Tech Prep = Y). 17 Interior Design is offered at the Regional Occupation Center (CTE Course Section Provider Code = 1). Fall 2 Data Population v2.1, December 09, 2015 Other Scenarios Example Local State Course Course Course ID Code Name 665 2774 AP European History Community 271 2415 Calculus College Scheduled Courses Teacher 18 AP European Sullivan History 19 Calculus 58 Course Distance NCLB Section Learning Core HQT UC/ CSU ID Class ID SEID S B A 665-01 665-01 Y 5146784296 S 271-00 271-00 9999999999 18 Sullivan is the certificated classroom monitor for AP European History, which is a distance learning course (Distance Learning Indicator = Y). To report the course-section, use Sullivan’s SEID. 19 Calculus is offered at the local community college. The instructor is not a district employee (SEID = 9999999999). Fall 2 Data Population v2.1, December 09, 2015 Course Data For Educational Options Schools 59 Minimal Reporting Preferred Reporting One self-contained course section per grade level (similar to elementary) Departmentalized sections Fall 2 Data Population v2.1, December 09, 2015 Highly Qualified Status 60 Fall 2 Data Population v2.1, December 09, 2015 Highly Qualified Required Fields NCLB Core Course Sections Record CRSE Element(s) Values and/or Notes CRS-NCLB Core Course Instructional Level Code Indicates whether the course is considered NCLB core. HQT Competency Code Indicates if a course section is being taught by a highly qualified teacher. Required for NCLB course courses (NCLB Core Course Instructional Level Code = E or S). Make sure to review your passed CRSE records for CRSE0127 warnings. These warnings highlight courses reported with a CRS-NCLB Core Course Instructional Level Code that the state expects to be used for an NCLB core course, but have been reported as non-core. The CRS-NCLB Core Course Instructional Level Code values are critical for accurate HQT reporting. See report 3.4 for core course counts. The Course Group Master Combos tab of the CALPADS Valid Code Combinations document listed on the Resources slide can tell you whether a course is expected to be NCLB core. 61 Fall 2 Data Population v2.1, December 09, 2015 Non-Highly Qualified Course Data Examples Course 1 Study Skills 2 Teacher Name Ratty SEID Local State Course Course ID Code Course Name NCLB HQT UC/ CSU Course Core Section ID Class ID 2453614875 105 6001 Study Skills N 105-01 105-01 Library Class Kainth 4178259369 421 6026 Digital Literacy N 461-01 461-01 2 French 2 9999999999 722 2204 French 2 S N 722-01 722-01 3 5th Grade 9999999999 1005 1000 5th Grade E N F 1005-15 1005-15 Departmentalized 1 2 2 Non-core course sections (CRS-NCLB Core Course Instructional Level Code = N) do not require an HQT Competency Code or UC/CSU Admission Requirement Code. An NCLB core class (NCLB Core = E or S) taught by a teacher without an SEID should be reported with a special SEID (SEID = 9999999999) and must be reported as not being taught by a highly qualified teacher (HQT = N). Self-contained 3 62 5th grade is considered elementary core (NCLB Core = E), however a course section taught by a teacher without an SEID must be reported as not taught by a highly qualified teacher (HQT = N). Courses taught by a teacher without an SEID should be reported with a special SEID (SEID = 9999999999). Fall 2 Data Population v2.1, December 09, 2015 Independent Study Examples Local Scenario Course ID Course 4 MAT3731 Integrated Math S1 MAT3931 Algebra S1 MAT3911 Geometry Essentials 1 SCI5361 CP Biology ENG1251 English 7 ENG1811 Lang ARTS CAHSEE SOC5722 World History S2 5 ISTOPICS Independent Study State Course Course Teacher Code Name Chen 2425 Integrated Math Chen 2403 Algebra Chen 2413 Geometry Chen Chen Chen 2603 2133 Chen Chen 2711 1000 CP Biology English 7 LA CAHSEE World History Ind Study NCLB Course Core HQT UC/ CSU Section ID S G MAT3731-2IS S G C MAT3931-4IS S G C MAT3911-2IS Instructional Strategy Class ID Code IS999-02 700 IS999-02 700 IS999-02 700 S S S G G G D SCI5361-2IS IS999-02 ENG1251-2IS IS999-02 ENG1811-2IS IS999-02 700 700 700 S S G G A A SOC5722-1IS IS999-02 ISTOPICS-1IS IS999-02 700 700 Departmentalized 4 Chen is an Independent Study teacher with many students taking multiple course-sections in multiple subject areas. Chen is teaching in a setting to help students with special needs (Instructional Strategy Code = 700) and has demonstrated subject matter competence in mathematics, science, social science, and/or English through the Verification Process for Special Settings (VPSS) (HQT Competency Code = G). Self-contained 5 63 Same scenario as example 1, but reported as a single self-contained course section. The HQT status can still be reported as Verification Process for Special Settings (VPSS) (HQT Competency Code = G) because the teacher has demonstrated competence in all subject areas he is teaching for that course section. Fall 2 Data Population v2.1, December 09, 2015 Continuation Class Examples Local Scenario Course ID Course MAT3931 Algebra S1 6 7 8 State Course Teacher Per Code Course Name Grady 6 2403 Algebra NCLB Core S HQT A UC/ CSU C Course Section ID Class ID MAT3931-6C CS999-06 MAT3911 Geometry Essentials 1 Grady 6 2413 Geometry Essentials S A C MAT3911-6C CS999-06 ENG1161 CP English 5 Grady 6 2131 English 5 S B B ENG1161-6C CS999-06 Grady 6 1000 Cont Subjects S C CSTOPICS-6C CS999-06 3 1000 S B CSTOPICS Cont Subjects MATSCI C Math/Science Burns Math MATSCIC-1C CS55503 Departmentalized (multiple subject areas, highly qualified in all) 6 Grady is a continuation school teacher with students taking multiple course-sections in multiple subject areas during the same period. He is highly qualified in math through the exam option (HQT Competency Code = A) and language arts through coursework (HQT Competency Code = B). Self-contained (multiple subject areas, highly qualified in all) 64 7 Grady provides instruction in multiple course-sections in multiple subject areas and is highly competent in all content areas through National Board Certification (HQT Competency Code = C). 8 Burns is a continuation school teacher with students taking multiple course-sections in multiple subject areas the same period. The students are scheduled into a generic course-section and are awarded units once they complete coursework in any of the subjects. He has been deemed highly competent in all subjects through coursework (HQT Competency Code = B). The coursesection is reported as a self-contained class (CRS-State Course Code = 1000). Fall 2 Data Population v2.1, December 09, 2015 Continuation Class Examples Scenario 9 10 Local Course ID Course Teacher Per State Course Code ENG1811 Lang Arts CAHSEE Droker 1 ENG1171 ENG1091 English 5 CP English 3 Droker Droker 1 1 2131 2131 SOC5722 World History S2 Droker 1 2711 CSTOPICS Cont Subjects Droker 1 1000 Course Name LA CAHSEE English 5 English 3 World History Cont Subjects NCLB Core HQT Course Section ID Class ID S B ENG1811-1C CS888-01 S S B B B B ENG1171-1C ENG1091-1C CS888-01 CS888-01 S N A SOC5722-IC CS888-01 S N A CSTOPICS-1C CS888-01 UC/ CSU Departmentalized (multiple subject areas, not highly qualified in all) 9 Droker is a continuation school teacher with students taking multiple course-sections in multiple subject areas the same period. She has been deemed highly competent in language arts through coursework (HQT Competency Code = B), and not highly competent in social science (HQT Competency Code = N). Self-contained (multiple subject areas, not highly qualified in all) 10 65 Same scenario as example 7, but reported as a single self-contained course section. The HQT status must be reported as Not Highly Qualified (HQT Competency Code = N) because the teacher is not highly qualified in all content areas she is teaching for that course section. Fall 2 Data Population v2.1, December 09, 2015 English Learner Services 66 Fall 2 Data Population v2.1, December 09, 2015 Course Section Required Fields English Learner Services Record Element(s) Education Service Code Values and/or Notes 1 (Primary Language and ELD Instruction and/or SDAIE Instruction) 2 (ELD Instruction Only) 3 (SDAIE Instruction Only) 4 (ELD and SDAIE Instruction But Not Primary Language Instruction) 5 (No English Learner Services) 6 (Other English Learner Service) Required if either: Instructional Strategy = 400, 500, 600 or 650 - OR Course has one or more EL students enrolled CRSE Instructional Strategy Code 400, 500, 600, or 650 Language of Instruction Code Required if Education Service Code = 1 or Instructional Strategy = 600 Report services actually provided to students in the course section. Do not report services solely based on a staff member’s credential. 67 Reminder: Counseling and tutoring do not qualify as EL instructional services Fall 2 Data Population v2.1, December 09, 2015 Services to English Learners Example Course Teacher Adv algebra (SDAIE) Angel Local State Course Course ID Code Course Name Course Education Instructional NCLB Section Class Service Strategy Primary Core HQT ID ID Code Code Language 206 2404 Algebra 2 (Shelt) S C 206-01 206-01 3 500 Timmerman 315 2130 English 1 S B 315-05 315-05 2 500 Ratty 612 2701 Economics S A 612-01 612-01 4 650 2 US History Seaborn 613 2709 US Hist (Bil) S B 1 600 3 English 2 Jin 756 2131 English 2 S C 1 English 1 (ELD) Economics CP 153-04 153-04 5 01 02 1 Angel, Grady and Ratty have classes with English Learners who are receiving English Learner services. Education Services and Instructional Strategy codes should be reported. 2 Seaborn has English Learners in US History. The students in the class have approved “Parental Exception Waivers” and are in a bilingual setting (Instructional Strategy Code = 600) with at least some core content instruction in their primary language (Education Service Code = 1). The primary language used for that instruction is Spanish (Primary Language = 01). 3 Jin has English Learners in English 2 but they are not receiving any English Learner services in that course section (Education Service Code = 5). Education service is required when instructional strategy is 400, 500, 600 or 650. Instructional strategy is required when education service code is anything except for 6. 68 Fall 2 Data Population v2.1, December 09, 2015 Course Section Reminders 69 Fall 2 Data Population v2.1, December 09, 2015 Wrap Up Wrap-Up 70 Fall 2 Data Population v2.1, December 09, 2015 Librarian Reporting SASS Staff Type Description Credential(s) CRSE Staff Job Classification Code Non Classroom Based Job Assignment Code CRS-State Course Code Teacher Librarian* Manages library and provides instruction to students as a regular class in the library. Teaching & Library Science 12 N/A 6026 Teacher Librarian (pull out)** Manages library and students are pulled out of regular class to receive instruction in library. Teaching & Library Science 27 N/A 6026 Teacher Librarian (push in)** Manages library and provides instruction to students in another teacher’s classroom. Teaching & Library Science 27 N/A 6026 Library Administrator Manages library. Does not instruct students. Administrative & Library Science 10 0139 N/A Library Supervisor (classified) Manages library * Student course enrollment records (SCSE) required for students taking library course ** Student course enrollment records (SCSE) optional 71 none Not reported to CALPADS. Reported in aggregate in CBEDS-ORA. Former method for reporting librarians in 2014-15 and before was: Staff Job Classification Code = 11 Non Classroom Based Job Assignment Code = 0204 Fall 2 Data Population v2.1, December 09, 2015 Fall - 2 Suggested Milestones By 11/3 72 Complete Fall 2 data population in local SIS 11/3 – 11/28 Upload SDEM, SASS, CRSE, SCSE files. Review validation errors and reconcile as needed 12/15 – 1/9 Post SDEM, SASS, CRSE, SCSE files 1/12 – 2/20 Resolve certification errors, review certification reports and update records if necessary 2/23 - 3/2 Send reports to site leaders for approval 3/2 – 3/4 Certify Fall-2 (level 1 & level 2) Fall 2 Data Population v2.1, December 09, 2015 Fall 2 Steps 1. Setup SIS Roles 2. Submit and post data SDEM | SASS | CRSE | SCSE 3. Resolve errors and review reports Fix fatal errors Review warnings 4. Certify Level 1 (Fall 2 Data Collection Certifier) 73 Level 2 (Superintendent Certifier) Fall 2 Data Population v2.1, December 09, 2015 Did You Get It? Question What data are reported? 74 Slide(s) 6 Answer Course enrollment, staff assignments What schools are reported? 7-8 Schools with grades K-12 Which files are submitted? 9 SDEM, SASS, CRSE, SCSE Do they need to be submitted in any special order? 10 SDEM before SASS or CRSE. CRSE and SENR before SCSE. For what date(s) are data reported? 13 Census day, the first Wednesday in October What file is used to submit teaching assignments? 22, 37 CRSE What file is used to submit nonclassroom assignments? 22 SASS What should be considered when choosing whether to report course sections as selfcontained or departmentalized? 63 Highly qualified teacher status. To report a self-contained course as highly qualified the teacher must be high qualified in all subjects being taught. Fall 2 Data Population v2.1, December 09, 2015 Did You Get It? Question When should substitute teachers be reported? 75 Slide(s) 37 Answer Substitute teachers should be reported if the regular teacher was not teaching on Census day and is not expected to return by October 31st of the reporting year. Where and when does a teacher’s highly qualified status need to be reported? 59-63 In the course section enrollment (CRSE) HQT status must be reported for any course section that has an NCLB Core Course Instructional Level Code = E or S How are EL services reported? 65-66 EL services are reported using three fields in the course section enrollment (CRSE): • Education Service Code • Instructional Strategy Code • Language of Instruction Code Fall 2 Data Population v2.1, December 09, 2015 Resources CALPADS Calendar http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp System Documentation http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp 76 Document Description Sections CALPADS File Specifications (Forms) File layout and requirements for batch submission SSID Enrollment, Staff Demographics, Staff Assignment, Course Section and Student Course Section tabs CALPADS Code Sets List of state defined codes See Code Set column in CFS (Forms) for each field reported CALPADS Valid Code Combinations Codes allowed to be used together NonClassSuppAsgn - Job Class, Course Group Master Combos, NonClassSuppAsgn – Content Area CALPADS Error List Detailed error message descriptions SSID Enrollment, Staff Demographics, Staff Assignment, Course Section, Student Course Section and Fall 2 Certification tabs CALPADS Data Guide Detailed requirements Sections 2.2 and 2.3 Fall 2 Data Population v2.1, December 09, 2015 Resources Self-paced Trainings http://csis.fcmat.org/Pages/Self-Paced-Training.aspx Mini Tutorial Clips http://csis.fcmat.org/Pages/Mini-Tutorial-Clips.aspx CTC Credential Information Guide (CIG) https://info.ctc.ca.gov/fmp/seid/lookup.php Restricted to CIG users. Obtain the login information by contacting the Commission at: helpdesk@ctc.ca.gov FAQs Fall 2 - http://www.cde.ca.gov/ds/sp/cl/calpadsfaqs.asp#fall2 EL Authorizations - http://www.cde.ca.gov/sp/el/er/elteachersfaq.asp 77 Fall 2 Data Population v2.1, December 09, 2015 Support Web: http://www2.cde.ca.gov/calpadshelp/default.aspx Phone: 916-325-9210 E-mail: calpads-support@cde.ca.gov Listserv: http://www.cde.ca.gov/ds/sp/cl/listservs.asp 78 Fall 2 Data Population v2.1, December 09, 2015 Training Evaluation Questions Please Complete Our Survey http://1drv.ms/1OllQtv 79 Fall 2 Data Population v2.1, December 09, 2015