Transylvania University
Department of Intercollegiate Athletics
Student-Athlete Handbook
2010-2011
Table of Contents
Director of Athletics Letter
Staff Directory
3
4
I.
Intercollegiate Athletics Philosophy
Mission Statement
Objectives
NCAA Division III Philosophy Statement
Transylvania University Academic Integrity Statement
5
5
5-6
6-8
9
II.
Athletics Program Administration
Personnel
Committees
Athletic Governing Associations
10
10
11
11
III. Student-Athlete Requirements and Services
Academic Policies
NCAA, Conference, and Institutional Regulations
Medical Program: Principles and Practices
Medical Program: Insurance
Claim Procedures
Athletic Awards
Ethics: Student-Athlete Expectations
Student Host Policy
Hazing Policy
Social Websites
Drugs and Alcohol: Education
Drugs and Alcohol: Policies
NCAA Banned-Drug Classes
Dispute Resolution Process
Eating Disorders Assistance Policies
Sportsmanship
Media Relations
Student-Athlete Code of Conduct
Fan Sportsmanship Program
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12-14
14-16
17-18
18
19
19-20
20-22
23
24-25
26
26-27
27-29
30-33
34
35-37
37-38
38
39-41
42
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August 2009
Intercollegiate athletics is an integral part of the overall college experience at Transylvania
University. The athletics program seeks to provide positive and enriching programs that
complement and reinforce the educational pursuits and academic success of student-athletes.
The university embraces the concept that the student-athlete is first and foremost a student,
while at the same time, realizing the dividends gained through athletic competition. Among
those dividends: integrity, sense of community, teamwork, camaraderie, sportsmanship, selfrespect, self-confidence, leadership, and loyalty – each enriches the life of each student who
participates in intercollegiate athletics at Transylvania. The athletics department shares the
responsibility with others on campus to contribute positively to the physical, social, and
educational welfare of each of our student-athletes.
Please become familiar with the policies and practices of the university intercollegiate athletics
program contained in this handbook and, as always, feel free to speak to anyone in the
department who can be of assistance to you in any way. Have a great year.
Jack Ebel
Director of Athletics
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Transylvania University Athletics
Staff Directory
Important Phone Numbers
Athletics Office
Athletics Office Fax
Training Room
Sports Information
Fitness & Wellness Office
Intramural Office
(859)
233-8270
233-8638
233-8850
233-8284
233-8854
233-8621
Administration
Director of Athletics
SWA
Sports Information Director
Athletics Secretary
Director of Fitness & Wellness
Head Athletic Trainer
Jack Ebel
Michelle Manning
Glenn Osborne
Diana Tipton
Ashley Hinton-Moncer
Tim Tommerup
233-8548
281-3613
233-8284
233-8270
233-8854
233-8850
Faculty Athletics Representative
Eligibility Officer
Dr. Dan Fulks
Dr. Mike LeVan
233-8184
233-8603
Chris Campbell
Brian Lane
Greg Todd
Tora Carter
Jason Moncer
Susannah Kilbourne
Brian Lane
Mark Turner
Parviz Zartoshty
Brandon Bowman
Michael Fulton
Michelle Manning
George Villarreal
Chuck Brown
Casey Dale
233-8699
233-8136
233-8267
233-8893
281-3557
233-8866
233-8136
233-8153
233-8612
281-3510
233-8194
281-3613
233-8165
233-8772
233-8663
Head Coaches
Baseball
Basketball – Men
Basketball – Women
Cheer & Dance
Cross Country
Field Hockey
Golf – Men
Golf – Women
Soccer – Coordinator
Soccer – Men
Soccer – Women
Softball
Swimming & Diving – M & W
Tennis – M & W
Volleyball
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Transylvania University Athletics
Student-Athlete Handbook
I.
Intercollegiate Athletics Philosophy
Mission Statement
The intercollegiate athletics program is integral to the university’s educational mission and
operates under the principles of amateur athletics and fair play as established by the National
Collegiate Athletic Association (NCAA).
The Department of Athletics provides equitable opportunities and support for male and female
students to participate in intercollegiate athletics and to compete successfully in the Heartland
collegiate Athletic Conference. All activities hold paramount the academic, personal and
physical welfare of the student-athlete, and emphasize physical fitness, self-discipline,
teamwork, leadership, and the highest standards of ethics, sportsmanship and personal
performance.
Student-athletes are representative of the general student population and are afforded similar
opportunities and treatment. Programs, staff and facilities reflect the excellence of the
institution and contribute to the quality of campus life.
Adopted 5/1/1998
Revised 6/1/2001
Objectives
1. To recruit student-athletes who are of high character, athletically talented, academically
prepared, and meet the published admissions standards of the university. The institution
will provide the necessary resources, institute policies, and maintain procedures which will
encourage full development of the academic potential of student-athletes.
2. To work cooperatively with all academic agencies in a manner that reinforces the best
educational opportunities on behalf of the student-athletes’s welfare. The university expects
student-athletes to maintain good academic standing and normal progress toward
graduation as identified in the institutional catalogue.
3. To promote the student-athlete’s personal development, including physical skill,
cooperation, teamwork, sportsmanship, loyalty, and leadership abilities.
4. To operate athletics at the highest possible level of excellence consistent with NCAA
Division III standards, including: a) being in contention for conference championships and
b) making regular appearances in NCAA post-season play.
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5. To maintain equity and like standards of quality in both men’s and women’s athletics
programs; this principle is also applicable across sport programs.
6. To employ competent coaches who promote high standards of integrity, ethical
behavior, and sportsmanship, keeping in balanced perspective the issues of competitive
achievement and student-athletes’ development and well-being. All athletics personnel
must maintain these high standards and comply with all rules and regulations of the
NCAA and affiliated conferences.
7. To provide facilities that are excellent venues for safe and high-caliber competition and
that will attract talented athletes, assisting in the full development of their athletics
potential.
8. To provide for the treatment, recovery, and rehabilitation of ill or injured athletes
through the athletic training program, physicians, and allied medical professionals.
9. To utilize established university resources to provide student-athletes with services for
counseling/treatment for personal/psychological problems as well as substance abuse
problems, eating disorders, etc.
10. To provide an activity, entertainment, and rallying point for the university community,
alumni, and friends.
11. To develop other operations and initiatives that build and maintain an intercollegiate
athletics program and integrity and competitive excellence.
The athletics program functions within the overall mission of the university and conducts itself
in a manner that enhances the educational experience of the student-athlete and contributes to
the positive image of the institution.
NCAA Division III Philosophy Statement
As a member of the NCAA, Division III, Transylvania University adheres to the following
association statement,
“Colleges and universities in Division III place highest priority on the overall quality of the
educational experience and on the successful completion of all students’ academic programs.
They seek to establish and maintain an environment in which a student-athlete’s athletics
activities are conducted as an integral part of the student-athlete’s educational experience. They
also seek to establish and maintain an environment that values cultural diversity and gender
equity among their student-athletes and athletics staff. (Revised: 1/10/95)
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To achieve this end, Division III institutions:
a) Place special importance on the impact of athletics on the participants rather than on the
spectators and place greater emphasis on the internal constituency (students, alumni,
institutional personnel) than on the general public and its entertainment needs;
b) Award no athletically related financial aid to any student;
c) Encourage the development of sportsmanship and positive societal attitudes in all
constituents, including student-athletes, coaches, administrative personnel and
spectators;
d) Encourage participation by maximizing the number and variety of athletics
opportunities for their students;
e) Assure that the actions of coaches and administrators exhibit fairness, openness and
honesty in the relationships with student-athletes;
f) Assure that athletics participants are not treated differently from other members of the
student body;
g) Assure that athletics programs support the institution’s educational mission by
financing, staffing and controlling the programs through the same general procedures as
other departments of the institution;
h) Assure that athletics recruitment complies with established institutional policies and
procedures applicable to the admission process; (Adopted: 1/12/04 effective 8/1/04)
i)
Provide equitable athletics opportunities for males and females and give equal emphasis
to men’s and women’s sports;
j)
Support ethnic and gender diversity for all constituents; (Adopted: 1/12/99)
k) Give primary emphasis to regional in-season competition and conference
championships; and
l)
Support student-athletes in their efforts to reach high levels of athletics performance,
which may include opportunities for participation in national championships, by
providing all teams with adequate facilities, competent coaching and appropriate
competitive opportunities.
The purpose of the NCAA is to assist its members in developing the basis for consistent,
equitable competition while minimizing infringement on the freedom of individual institutions
to determine their own special objectives and programs. The above statement articulates
principles that represent a commitment to Division III membership and shall serve as a guide
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for the preparation of legislation by the division and for planning and implementation of
programs by institutions and conferences.”
8
Transylvania University Academic Integrity Statement
Honesty, trust, and personal responsibility are fundamental attributes of the University
community. Academic dishonesty by a student will not be tolerated, as it threatens the
foundation of an institution dedicated to the pursuit of knowledge. To maintain its
credibility and reputation, and to equitably assign evaluations of scholastic and creative
performance, Transylvania University is committed to maintaining a climate that upholds
and values the highest standards of academic integrity.
All members of the University community have a responsibility to ensure that the highest
standards of integrity in scholarly and creative work are understood and practiced.
Disciplinary penalties for a student found guilty of cheating may be determined by the
instructor or the dean of the college according to the seriousness of the offense.
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II. Athletics Program Administration
Personnel
1. The President is responsible for the administrative and fiscal control of the university and all
of its programs and services, including the intercollegiate athletics program. The
President’s final authority for athletics encompasses all aspects of the program, including
budget, personnel, operating procedures, policies related to recruitment and admissions,
NCAA compliance, and the actions of any group or individual representing the institution’s
interests. The President meets regularly with the Athletics Director and closely oversees the
program through meetings, events and activities related to athletics.
2. The Dean of Students, under authority delegated by the President, exercises direct
supervision of the Athletics Director and general oversight of the program. The Dean
reports to the President and provides recommendations regarding policy, administration,
budget, personnel, programs, and related matters. The Dean is a member of the Faculty
Athletics Advisory Committee (FAAC).
3. The Athletics Director has direct responsibility for the supervision and administration of the
athletics staff and programs. Reporting to the Dean, the director is responsible for
implementing and maintaining policies and operating procedures as established by the
administration and affiliated governing associations. The AD evaluates the overall program
on a regular basis and makes recommendations to the President and Dean. The AD is a
member of the FAAC.
4. The Faculty Athletics Representative (FAR) is a full-time faculty member who is appointed by
and reports to the university President. The term is at the President’s discretion. The FAR
serves as an advisor to the President while representing the faculty perspective on decisions
regarding the athletics program. The primary goals of the FAR are to ensure the academic
integrity of the athletics program and the welfare of its student-athletes. In collaboration
with the President, Dean and AD, the FAR assumes an active role in formulating and
recommending institutional athletics positions and policies. The FAR chairs the FAAC.
5. The Eligibility Officer is a full-time member of the faculty, appointed by and reporting to the
President, whose primary responsibility is to certify (after initial certification by the
Registrar) the athletics eligibility of the institution’s student-athletes. The EO is a member of
the FAAC and advises the President, Dean, AD, and FAR as needed.
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Committees
1. The Faculty Athletics Advisory Committee (FAAC) is comprised of one representative from
each academic division, the FAR, the EO, the VP/Dean, the AD, and the Senior Woman
Administrator (SWA). The FAR and EO may serve as their respective division’s
representative; each representative serves a two-year term, with no more than two
consecutive terms. Only faculty members have voting privileges. Student-athletes and
coaches may attend on a rotating basis. The FAAC meets at least three times during
each regular term. The charge of the committee is to ensure the academic integrity of the
athletics program and safeguard the academic welfare of the student-athletes. The
committee works closely with athletics administrators, the VP, Registrar, Dean of
Students, SAAC, faculty, and other members of the campus community as appropriate.
It is responsible to report all pertinent matters regarding athletics to the faculty. The
FAAC is also the body that considers any appeals from student-athletes regarding
grievances with athletics department staff or with particular eligibility issues. Specific
duties assigned to the committee include (1) advising the FAR, President, and AD on
legislative matters; (2) performing regular reviews of S-A academic data; (3) reviewing
game and practice schedules; (4) assisting with policy development related to academic
affairs; (5) advising in the recruitment and hiring of head coaches and administrators; (6)
implementing S-A programs sponsored by the NCAA; (7) assisting with any S-A
orientation program as needed; and (8) advising S-As (including involvement with
University 1111 mentors).
2. The Student-Athlete Advisory Committee (SAAC) is comprised of no more than two
representatives from each intercollegiate athletics team; members may serve up to four
consecutive terms. The SAAC strives to (1) promote communication between the
Athletics Department and student-athletes; (2) provide a voice in athletics decision
making; (3) make suggestions/recommendations to address S-A needs and interests; (4)
encourage involvement of S-As in campus and community projects; (5) foster
communication, unity, and support among athletes and teams; (6) solicit input for
institutional positions on proposed NCAA and conference legislation; and (7) promote a
positive student-athlete image both on and off campus.
Athletic Governing Associations
Transylvania University is committed to upholding and practicing the established National
Collegiate Athletic Association (NCAA) and Heartland Collegiate Athletic Conference
standards and bylaws governing intercollegiate athletics at the Division III level.
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III. Student-Athlete Requirements and Services
Academic Policies
1.
Students must be in good academic standing and maintain satisfactory progress toward
a baccalaureate degree in order to participate in intercollegiate athletics. “Good
academic standing: is defined as NOT being on academic probation; “satisfactory
progress” is *defined as successfully completing an average of seven course units each
academic year (two regular terms plus May term) in attendance. Students may be
placed on academic probation by the Dean of the University, and subsequently be
ineligible for intercollegiate athletics, if they are (1) not making satisfactory progress,
or (2) their grade point average does not meet the following minimum standards for
their class status:
Freshman
Sophomore
Junior/Senior
1.75
1.85
2.00
*A student may be judged as not making satisfactory progress at the discretion of the Dean of
the University regardless of whether the seven-unit standard has been met.
Student-athletes may not practice or compete unless enrolled in a full-time program of
studies. Exceptions to this NCAA Bylaw are: (1) 14.1.8.1.1 “Practice before initial enrollment,
(2) 14.1.8.1.3 “Exception – Final semester/quarter, (3) 14.1.8.1.5 “Exception – Practice during
First Week of Class”, (4) 14.1.8.2.1.1 “Competition before initial enrollment, (5) 14.1.8.2.1.s
“Eligibility between Terms”, and (6) 14.1.8.2.1.3 “Final Semester/Quarter”. Full-time status is
monitored throughout the academic year. An athlete that falls below full-time enrollment is
immediately ineligible to practice or compete. Athletes should speak with the Head Coach or
Director of Athletics before dropping courses. A student-athlete may take less than a minimum
of a full-time load and remain eligible only if in the last semester of attendance prior to
graduation and this is certified by the Registrar.
2.
The registrar’s office, FAR, and eligibility officer are responsible for certifying the
academic eligibility of students regarding (1) full-time enrollment (not less than 3 units),
(2) satisfactory progress, and (3) good academic standing.
a. In the sports of basketball and swimming, which extend over both semesters and
compete during the semester break, a student-athlete will become ineligible after 3
working days from the date grades are due if he/she is placed on academic probation
or suspension at the completion of the first semester.
b. In the sports of basketball and swimming, a student-athlete who intends to enroll for
the second semester (or a S-A who is removed from academic probation) is eligible
to practice and compete the day after grades are submitted for the preceding
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semester, provided the student-athlete has been accepted and certified for
enrollment as a regular full-time student and has completed all NCAA and
institutional forms.
3.
All athletics coaches stress the importance of the academic program at the university.
Coaches monitor the progress of the athletes in each sport program and work in
collaboration with academic advisers to assist in the academic development of studentathletes.
4.
Student-athletes are expected to attend every class meeting unless competition,
injury, or illness prevents such attendance. For classes missed as result of team travel,
students are required to make arrangements (in advance of an absence) to make up
work that is missed. It is the responsibility of the student-athlete to clear these
absences with each professor. Instructors shall explain to students at the beginning of
each course their expectations and grading policies with respect to absences from
class meetings. Instructors shall report excessive absences to the dean of the college.
Professors are encouraged to work with student-athletes to accommodate their athletic
participation, but in those instances where this is not possible, the academic commitment must
take precedence. Student-athletes should approach faculty members at the earliest possible
time in the semester and, whenever possible, during the office hours of the faculty member. It
is unacceptable for athletes to delay a request for missed class consideration until the week of
the conflict.
The following is procedure for handling athletic competition and class conflicts:
 By NCAA regulation, students are NOT allowed to miss class for practice (unless the
practice is in conjunction with an away event), but ARE allowed to miss class for
competition.
 Each student-athlete should be given his/her competition schedule, with departure
times, in advance of the first practice session. Student-athletes are asked to review
their competition schedule in order to identify if there are any conflicts with classes.
 If there are conflicts, the student-athlete is instructed to meet with the professors
immediately to discuss the conflict(s) and to create a plan for handling the conflict(s)
with the faculty members.
 Students are responsible for any missed work when absent from class for an athletic
competition.
 If the student will miss a competition(s) due to a class conflict, he/she notify the coach
immediately.
5.
Student-athletes are encouraged to take advantage of the following campus resources:
Transylvania’s Writing Center, located in Haupt Humanities Building, is a comfortable
and inviting workspace where students, faculty and staff come together to talk about
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
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
writing. In the Center writers work with writers, helping one another gain confidence
and sharing useful strategies. Offerings include:
A drop-in tutoring service staffed by sophomores, juniors, and seniors from majors
across the curriculum
Writing, reading, and study skills workshops designed to help students individually or
in small group settings to develop or improve strategies for success
Support services for faculty who emphasize writing in writing-intensive courses across
the discipline
Space and equipment for student publications
A computer lab linked to the campus network
Career Development Center, located in the Mitchell Fine Arts Building, provides a
centralized and comprehensive program that addresses the needs of all students, from
entering freshmen to graduating seniors. The center promotes a career planning and
development model that allows students to discover their potential and make informed
decisions about their career goals. The services offered help students in three primary
areas: self-assessment, exploration of the world of work, and preparation for a successful
career or continuation of their education.
The J. Douglas Gay, Jr./Frances Carrick Thomas Library contains circulating, reference
and periodic materials that support the current academic programs as well as extensive
special collections of rare and historic materials. The library catalog is available online,
and access is provided to numerous electronic reference sources. Along with study
areas and meeting rooms, the library houses a computer lab.
NCAA, Conference, and Institutional Regulations
1. Eligibility Forms (these include the Drug Testing Consent Form, the Student-Athlete
Statement form, the Affirmation of Eligibility, and the International Student-Athlete
Form), as well as institutional forms (TU Insurance/Medical Information, Risk
Acceptance/Waiver) must be completed before an athlete may participate in
intercollegiate athletics in either the traditional or nontraditional season. The Director of
Athletics or Associate AD will meet with the individual teams to administer these forms
prior to participation. Any S-A not in attendance at the initial team meeting (including
any candidates who join the team at a later time) must make an appointment with the
AD or Associate AD to complete the necessary paperwork prior to participation.
2. Students who transfer to Transylvania University may participate in intercollegiate
athletics provided they meet all eligibility standards. Appropriate documentation must
be completed (see Tracer Form Appendix I). No transfer student will be allowed to
compete until the coach receives written notification from the Director of Athletics. For
a student-athlete enrolling between the first and second semester, the individual must
be accepted to the institution in good standing before being allowed to practice or
compete.
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3. Student-athletes are required to follow Departmental and respective sport policy in
order to compete for Transylvania University. Students may refer to their copies of the
Student-Athlete Handbook and the Team Rules information provided by the Head
Coach.
4. Student-athletes in Division III have 10 full-time semesters in which to utilize 4 years of
competition in a sport; waivers are sometimes granted under certain conditions. If
either of these situations applies, consult the Director of Athletics.
5. All student-athletes are expected to travel with the team to off-campus sites of
competition. In the event that a student-athlete needs to travel by means other than
with the team for legitimate reasons, a “Travel Release Form” must be competed
BEFORE an individual will be allowed to do so. These forms are available from the
Head Coach and require the signature of the Head Coach or Athletics Director.
Student-athletes are expected to observe guidelines for appropriate dress and conduct
when representing Transylvania University on road trips.
6. University students are admitted to all home contests (except HCAC and NCAA
tournament competition) with the presentation of a valid I.D. card. For all athletic
events where admission is charged, team members may receive up to 4
complimentary tickets for family friends. Requests must be given to the Athletics
Secretary or coaching staff. The tickets (or pass list) will be held at the gate.
7. Athletic equipment and apparel is issued to student-athletes by the Head Coach; these
items may be retained during the competitive season only (traditional or nontraditional).
Only athletes who have exhausted eligibility in the sport may retain athletic apparel,
with the permission of the Head Coach (as per NCAA Bylaws). Athletes may use, but
may not keep, equipment (not apparel) while out of season and during the summer
months. Athletes should also note that apparel purchased through team fund-raising
efforts remains the property of Transylvania University and that the above regulations
apply. Student-athletes may purchase used equipment and apparel on the same cost
basis as any other interested individual.
Student-athletes may not alter game or practice uniforms from the standard version issued; this
includes inscriptions on socks, headbands, shoes, etc.
8. Athletic facilities are reserved for use by athletic teams by the Head Coach in each sport.
Facilities can be reserved only during a team’s declared playing seasons (traditional and
nontraditional). During the off-season, facilities are available to student-athletes on the
same basis as any other Transylvania University student, as required by NCAA Bylaws.
9. During the playing season, all athletically-related activities shall be prohibited during
one calendar day per week. Any student-athlete who has any concerns that the required
day off rule is being compromised or broken should notify the Director of Athletics.
15
This notification may be done in person, in writing, or anonymously, if so desired. This
rule does not apply to preseason training or during periods between academic terms
when classes are not in session.
10. It is the responsibility of each student-athlete to coordinate with the Financial Aid Office
in regard to any academic scholarship, award, grant, loan, etc. NCAA Bylaws
specifically prohibit the intervention of anyone from the Athletics Department (or who
has athletics interests) in the financial aid process. Student-athletes must be sure to
disclose all forms of income and assistance to the Financial Aid Office. All need-based
sources of financial assistance now use the data provided each year of the Free
Application for Federal Student Aid (FAFSA). The application deadline for state grant
consideration is March 1st and all students are urged to mail the completed FAFSA by
March 1st each year. Students who are returning to Transylvania University are also
asked to complete an institutional form, available from the financial aid office.
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Medical Program: Principles and Practices
1. For the coordination of treatment for athletic squads:
a.
b.
c.
d.
Athletes are instructed to report all injuries and sicknesses to the Athletic Trainer.
When a Physician or Athletic Trainer is present at the contest site, all perceived
serious injuries should be evaluated by these individuals before a player is
permitted to return to competition.
Directions for care and treatment of an athlete by the Physician and/or the Athletic
Trainer must be implemented without alteration by coaches. The Trainer or
Physician has the final authority to allow an athlete to participate.
Coaches may not require nor permit a sick or injured player to practice or
participate in a contest without the permission of the Athletic Trainer or physician.
2. A comprehensive physical examination is required for all freshmen, juniors, first-time
participants; these are conducted by team doctors prior to practice or competition. An
initial screening is scheduled for all team members/candidates with the Athletic Trainer
prior to the pre-participation physical exam.
Athletes not scheduled for a physical examination (typically prior to the sophomore and
senior years), must complete a Health Status Questionnaire and meet briefly with the
Athletic Trainer to review the questionnaire and submit to any tests required. The athletic
trainer will either clear the athlete for participation or refer him/her for an examination (for
example, to check previous or current injuries or other self-reported health concerns). Any
returning athlete having had a physical by Transylvania’s team doctors the previous year
may be cleared by the Athletic Trainer if no health concerns are identified.
It is critical that athletes attend all appointments with the athletic trainers and doctors as
scheduled. Coaches are provided written confirmation of athletes who have been medically
cleared to participate in practice and/or competition.
While precautions are taken to ensure the health and safety of all athletes, injuries are an
unavoidable risk associated with athletic participation. Ultimately, Transylvania will
only allow individuals to participate in intercollegiate athletics who meet the
University’s requirements for medical clearance.
3. The athletic training room is available for any student-athlete, or staff member, but must
be used with supervision by the Athletic Trainer or members of the athletic training staff.
All concerns regarding injuries, treatment and procedures of the university’s sports
medicine program should be directed to the Athletic Trainer. The Athletic Trainer
provides specific procedures for evaluation, treatment, and rehabilitation in the training
room.
4. Dispensing of over-the-counter drugs is to be done only by the certified athletic trainers in
compliance with the policy recommended and practiced by the Sports Medicine Physicians
17
Group that serves Transylvania University student-athletes. Athletic Trainers can not
dispense over-the-counter drugs to minors in the State of Kentucky.
5. Members of the Transylvania University Athletics Department staff do not endorse, supply
or encourage the use of performance-enhancing dietary supplements including, but not
limited to, creatine, andro, and EPO-erythropoietin.
Medical Program: Insurance
1. All student-athletes, cheerleaders, and dance team members are covered by the University’s
athletic insurance program. Transylvania’s policy is a secondary policy and is designed to
supplement the student-athlete’s individual or family plan. Athletes must demonstrate
proof of primary insurance coverage each year by completing and returning a required form
to the athletic department. General details of the athletic insurance program are as follows
(in all cases the language, definitions, exclusions, and other wording of Transylvania’s
policy will govern):







Transylvania’s policy includes a $500 deductible that must be satisfied by the
student-athlete’s insurance carrier or by the athlete. No claims are made by
Transylvania for occurrences under $500.
Transylvania’s athletic insurance may not pay expenses payable under an
HMO or PPO if an athlete fails to use an authorized medical vendor from the
list provided by the HMO or PPO.
If Transylvania is located outside of the coverage area or network of the HMO,
PPO, the plan administrator should be contacted to determine how the
coverage or network can be extended to include medical treatment while the
athlete is in Lexington, Kentucky.
Insurance companies may require proof of full-time student status. Insurance
companies requiring such may discontinue coverage when a certain age is
reached unless proof is provided.
Transylvania’s athletic insurance policy covers student-athletes while
participating in regularly scheduled games and supervised practice sessions
involving the institution’s team, as well as supervised travel to or from
scheduled games with other team members. The policy does not cover preexisting conditions, illness or disease.
Treatment by a medical practitioner must start within 60 days from the date of
injury. Written notice of a potential claim must be provided to Transylvania
within 20 days after treatment starts or as soon as possible (an injury report
completed by Transylvania’s athletic trainer will meet this requirement).
All expenses must be incurred within 52 weeks from the date of the injury.
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Claim Procedures




All medical bills should be sent directly to the student-athlete’s home address.
A claim must be filed and response received from the primary insurance
carrier before Transylvania can submit a claim to its carrier on behalf of the SA.
If primary coverage is through an HMO or PPO, the proper procedure must be
followed.
After the student-athlete’s primary carrier pays the maximum – and if total
billings were over $500 – all appropriate documentation (balance bills, doctor
statements, and explanation of benefits (EOB’s) should be submitted to
Transylvania University’s Head Athletic Trainer.
Athletic Awards
1. The major departmental athletics awards are presented at the annual picnic and
recognition ceremony. The date for the awards ceremony is at or near the end of May
term by the AD, Associate AD, and SID in connection with the SAAC, FAR, Dean, and
President.
2. Each athletics team is permitted to have one end-of-year dinner or gathering at which
time individual awards are presented. The venue for the dinner is at the discretion of
the coach and team members.
3. Only awards approved by and purchased through the Department of Athletics may be
given to athletes. No other presentations may take place at team functions or banquets,
and no awards may be given outside the formal ceremony without prior approval.
Awards presented in a certain category must be uniform for all team members who are
recipients.
4. Each Head Coach may present special awards to members of the squad (e.g., MVP, Most
Improved, Coach’s Award, etc.) Captains’ awards are permissible, along with special
acknowledgements such as All American, All Conference, the presentation of a
basketball for the achievement of reaching the 1,000 point plateau, etc.
5. Senior student-athletes are recognized at their respective last home game or contest.
6. Each respective coach determines the criteria for lettering individuals in the sport. The
awards for lettering are determined by the department of intercollegiate athletics and
are given according to the student-athlete’s participation while at Transylvania
University (awards are based upon years of participation, not upon the class status of
the athlete).
19
7. The Pioneer Male and Female Athletes of the Year are given at the Athletics Awards
Ceremony; these athletes are nominated by their respective coaches and selected by a
committee consisting of the AD, Associate AD, and SID.
8. The George Stopp Scholar-Athlete Award is presented to the individual with the highest
grade-point average among student-athletes who have participated in varsity athletics in
each of their four years.
9. The Leadership Award is presented by the Student Athlete Advisory Council (SAAC);
students nominate and the SWA/SAAC Advisor along with student leaders select the
recipient.
10. An award recognizing the team with the highest grade-point average for the year is
presented by the Faculty Athletics Representative.
11. Only senior athletes who have exhausted eligibility may receive athletic apparel such as
sweats, practice jerseys, or game jersey at the discretion of the Head Coach.
Ethics: Student-Athlete Expectations
At Transylvania University student-athletes have the opportunity to develop their potential
in an educational environment. The institution has a highly visible and traditionally
successful intercollegiate athletics program. As a representative of this institution, the
conduct of student-athletes reflects directly upon the team, the athletics program, and the
university. The public exposure received demands that each player’s behavior be exemplary.
Representatives of the university’s athletics program are expected to act with integrity,
sportsmanship, honesty, pride, and humility. Since Student-athletes will be looked upon as
role models, it is important that personal conduct be above reproach at all times. All
students should understand that personal responsibility is at the heart of the educational
experience. Upper-class student-athletes are expected to provide leadership for new studentathletes.
Ethics: Sanctions for Inappropriate Behavior by Student-Athletes
The processes and sanctions identified in the section are independent of any institutional
decisions (i.e., Judicial Board) or external legal actions.
1. Felony Charge: Any student-athlete (including cheerleaders and managers) arrested
and charged with a felony, or with a crime involving gambling or game fixing under
Kentucky law or any other jurisdictional equivalent, shall be immediately and
automatically suspended from practice and playing privileges until the charges are
dropped, dismissed, or otherwise resolved (with official verification). The studentathlete may appeal this decision pursuant to the Appeals Procedure described in this
section.
20
2. Felony Conviction: Any student-athlete convicted of or pleading guilty or not contest to
a felony charge or game fixing charge under Kentucky law or any other jurisdictional
equivalent shall be permanently dismissed from the team. The student-athlete may
appeal this decision pursuant to the Appeals Procedure described in this section. Note:
Student-athletes involved in gambling violations shall be subject to the sanctions
contained in Bylaw 10 of the NCAA Manual.
3. Misdemeanor charge and/or conviction: Any student-athlete who is arrested, charged,
and/or convicted of a misdemeanor charge (other than gambling or game fixing, which
are addressed above, and other than minor traffic violations) will be subject to a review
process. The Director of Athletics consults with the respective head coach, then reviews
the charges and all of the surrounding circumstances. The Director of Athletics may
then impose sanctions. Factors which the Director of Athletics considers include, but are
not limited to, the following:
a.
b.
c.
d.
e.
f.
Nature of the charge (violent or non-violent)
Prior behavior
Self-disclosure of the violation
Cooperation during the investigation
Alcohol and/or drug use
Consistency with regard to handling of cases
Sanctions imposed by the Director of Athletics can include, but shall not be limited to:
a. Warning (a repeat violation or other violation to result in major disciplinary
action)
b. Probation (includes warning and measures to check on S-A behavior, such as
regular meeting with coach, counselor, etc. as defined)
c. Restricted use of athletic services or facilities
d. Suspension from play and/or practice for a stated period of time
e. Dismissal from the team (option only available for a conviction or if the studentathlete pleads guilty or no contest to a misdemeanor)
4. The review process is used when Athletic Department personnel first learn of the charge
and/or arrest. This process is also used subsequent to a conviction resulting from the
charge and/or arrest. The student-athlete may appeal any decision made pursuant to
this review process by following the Appeals Procedure described in this section. The
process identified in this document, which is followed for a misdemeanor charge and/or
conviction, may be used in the event that a student-athlete is found guilty of a violation
of Transylvania University community standards or campus policies as described in the
Student Handbook.
5. Privacy: In recognition of each student-athlete’s right to privacy, sanctions imposed
under these procedures are not announced publicly.
6. Appeals Procedure: Any student-athlete sanctioned under these procedures may
appeal, in writing, to the Director of Athletics within 5 working days. In the event of an
appeal, a Review Committee shall consider all factors including any extenuating
circumstances. The student-athlete may appear in person before the committee, with or
21
without a representative from the university community. The Review Committee shall
be composed of: a) the President (or designee), b) the Senior Woman Administrator, and
c) the NCAA Faculty Athletics Representative (who shall chair the committee). Within 3
working days after hearing the appeal, the Committee shall issue its decision which is
final with no further right of review.
22
Transylvania University Athletics
Student Host Policy
Student hosts provide an important service to the institution and to the athletics department.
Appropriate conduct is required by Transylvania, NCAA, and Heartland Conference standards.
The following restrictions are for the convenience of the student host and are not inclusive of all
NCAA rules pertaining to official visits:
1. No cash or merchandise (e.g. apparel) may be given to the prospect.
2. Student hosts may receive a maximum of $20 for each day of the visit to cover all
actual costs of entertaining the prospect (and parents, etc.), excluding the cost of meals
and admission to campus athletics events. These funds may not be used for the
purchase of souvenirs. It is permissible to provide the host with an additional $10 per
day for each additional prospect the host entertains. If several students host a
prospect, the $20 per day entertainment money may be used to cover the actual and
necessary expenses incurred by the prospect and all hosts.
3. It is not permissible for the institution to provide or arrange for the use of a vehicle by
the prospect or the student host.
4. Any entertainment for the prospect must occur within a 30-mile radius of the
institution.
5. The prospect shall not participate in any athletics that are organized or observed by
members of the coaching staff or are designed to test the athletic abilities of prospects.
In addition to the NCAA regulations identified above, the student host must abide by
Transylvania University Athletics regulations which specifically state that “consumption of an
alcoholic beverage in the presence of a recruited prospective student-athlete is prohibited, as is
supplying a prospect with alcohol during a campus visit.” During the visit the host is
responsible to thoroughly supervise the prospect. If the prospect engages in any activity that is
a violation of university policy the host should notify their coach and hall adviser immediately.
________________________________________________
Student Host
_________________
Date
23
Transylvania Athletics Department
Policy on Hazing
September 2007
Athletics Department Hazing Policy
The practice of hazing is prohibited by the Transylvania Student-Athlete Code, the
Transylvania Student Standards of Conduct, and Kentucky State Revised Statutes.
In addition to university sanctions, groups that engage in hazing may also be subject to
disciplinary actions by sponsoring departments, (e.g. the Department of Athletics or the
Physical Education Department).
Hazing is defined in the Transylvania Student Handbook as any action or situation created to
produce mental or physical discomfort, embarrassment, harassment, or ridicule. Such activities
and situations include, but are not limited to, paddling in any form, excessive fatigue, physical
or psychological shocks, kidnaps, scavenger hunts, road trips, degrading, humiliating, or fearprovoking games or activities, late work sessions which interfere with scholarship, menial tasks,
and any other activity which is not consistent with the ideals and purposes of the student
organization, or the regulations and policies of Transylvania University.
Confirmed violations will results in disciplinary actions taken against the individuals and/or the
organizations involved. Sanctioning will be decided in conjunction with the appropriate
national office and may include loss of campus recognition.
Individuals and organizations found in violation of this policy may be subject to one or more of
the following sanctions:
A.
B.
C.
D.
E.
F.
Oral warning
Written reprimand
Appropriate educational tools (letter of apology, counseling, directed study, etc.)
Sanctions including community service and community work
Probation
Suspension
Transylvania Greek System Hazing Policy
Hazing is against the law and is not tolerated in the Transylvania Greek system. Activities are
to be in accordance with chapter and University policy and consistent with the founding
principles of the chapter. If you feel you are being hazed or know of a hazing incident, report it
immediately to the Greek Affairs Office at (859) 233-8660.
24
Kentucky State Law
KRS 164.375 Places the burden on universities and colleges to enact anti-hazing policies.
Penalties to be included are expulsion or suspension. Organizations, if sponsors of hazing, may
be expelled from operating on campus.
Civil Penalties
In addition to the consequences of violating university policies and state law prohibiting
hazing, both individuals and chapters can be sued in civil court for mental or physical harm
that results from hazing. Individual group members and their parents, group leaders, advisors,
the organization, and national affiliates may be sued. Hazing on college campuses has resulted
in numerous successful lawsuits.
25
Transylvania Athletics Department
Policy on Online Social Websites
September 2007
The Transylvania Athletics Department does not prohibit student-athletes from posting profiles,
photographs, and other information on social online websites, such as Facebook.com and
MySpace.com.
However, student-athletes should be aware that all material posted on these sites is subject to
review by athletic department administrators and coaches and that any posted information that
is in violation of team or school rules, the Student-Athlete Code of Conduct, or Kentucky state
law places the student-athlete at risk of disciplinary procedures.
These disciplinary procedures could include dismissal from the team or other sanctions.
Student-athletes are responsible for the content on their site even if the material in question has
been posted by another individual and therefore should be reviewed often.
It is not true that information posted on social websites is private. Many people have access to
this information and it can be used in many unintended ways, including:

Parents or prospective student-athletes review the profiles of current athletes to get an
idea of what their potential teammates are like.

A potential employer could review the student-athlete profile while making hiring
decisions.

Student-athlete profiles could be scrutinized by media.

Fans from competing schools could obtain personal information about student-athletes
to be used in taunting during intercollegiate competition.

Information from the website could be used to harass or stalk student-athletes.
It is important to remember that when personal information and photographs are posted to
social sites, the student-athlete no longer has control over who views the information or how it
is used. Transy student-athletes should keep in mind that they are representatives of the
university and its athletics department and should never post information that would cast the
athlete, their team, or the university in a negative light.
Drugs and Alcohol: Education
Transylvania University requires each student to take a course titled “Lifetime Fitness”; one
unit in the course deals with alcohol and drug abuse. Therefore the entire student body,
including athletes, is exposed to a drug education program. Additionally, on an annual basis
26
the University sponsors a drug and alcohol “awareness week” with many programs to provide
further education on these important health issues.
Drugs and Alcohol: Policies
1. University athletes are members of the student body and are subject to all
institutional rules and sanctioning processes for the use of possession of controlled
substances (alcohol and illicit drugs) (see Student Handbook). All students and staff
are expected to be familiar with and to abide by both the State of Kentucky and
University regulations regarding the use of controlled substances. Staff and students
are also expected to be aware of the social, physiology and psychological
consequences of substance abuse in order to make responsible and informed
decisions.
2. Violations of federal and state laws regarding drugs and alcohol are criminal offenses
punishable by both fines and imprisonment. Any member of the institutional
community who violates these regulations is subject to prosecution. Whether or not
criminal charges are brought, all students are subject to university discipline for any
violation of laws that occurs (a) on university-owned or leased property, (b) at
university-sponsored or supervised functions, or (c) under other circumstances
involving a direct and substantial connection to the university. Any student found to
have engaged in such conduct is subject to the entire range of university sanctions and
standards of conduct, including suspension and expulsion.
3. All nutritional/dietary supplements carry some risk of containing a NCAA banned
substance because they are not well regulated and may be contaminated. Failure to
check out any supplement with your sports medicine staff prior to use may result in a
failed appeal for a positive drug test. Student-athletes are responsible for anything they
ingest.
4. The possession, use, sale, or distribution of illegal drugs or nonprescription steroids by a
staff member, student-athlete, student-trainer, manager, dancer, or cheerleader is strictly
prohibited.
5. Any student-athlete who tests positive for substances identified in the “NCAA BannedDrug Classes” during NCAA Championships competition is subject to the sanctions
described in the NCAA Manual, including the loss of eligibility for a one-year period.
The athlete must retest negative before eligibility is restored by the Eligibility
Committee. Additional seasons of eligibility may be lost if an athlete tests positive after
being restored to eligibility.
6. Alcohol consumption by individuals under 21 years of age is illegal in the state of
Kentucky, as is supplying alcoholic beverages to individuals under 21 years of age. The
consumption of alcohol by student-athletes is prohibited in connection with any official
intercollegiate team function; this is defined as any activity which is held at the direction of or
under the supervision of the Athletics Department’s administrative or coaching staff.
Furthermore, the following are specified:
27
a.
b.
c.
d.
The consumption or possession of alcoholic beverages, in violation or
applicable law, on university property, or in the course of a university activity,
or student organization activity, is prohibited.
Consumption or possession of an alcoholic beverage during an athletics road
trip is prohibited by student-athletes and staff.
Consumption of an alcoholic beverage in the presence of a recruited prospective
student-athlete is prohibited, as is supplying a prospect with alcohol during a
campus visit.
Consumption of an alcoholic beverage by a student-athlete is prohibited where
the student-athlete serves as a representative of the university at an official
function.
7. As per NCAA and Heartland Conference regulations, the use of tobacco is prohibited
during both competition and practice; penalties for use during these times will be
strictly enforced. Additionally, the use of tobacco is prohibited by the Athletics
Department in connection with any team function. This includes meetings, informal
workouts, and travel related to any team activity.
8. Prior to participation, each athlete is required to sign a statement that provides for drug
testing and rehabilitative treatment should such procedures be deemed necessary to
protect the health and welfare of the athlete. Drug testing is conducted only with the
approval of the athletic director, dean of students, and the president. Upon the approval
of the athletic director and dean of students, athletes suspected of substance abuse may
be referred to the University counseling service for evaluation, or, upon approval of the
president, for drug testing. Following evaluation or testing, university counseling
services will recommend a course of action.
9. Violators of controlled substances policies will be disciplined by the University
consistent with or in excess of state sanctions and (possibly) in cooperation with local
police agencies. In cases involving one or more athletes, the University judicial board,
dean of students, and athletics director may act together or individually to impose
institutional sanctions. Athletic sanctions are determined on a case-by-case basis but
may include disciplinary action up to suspension or permanent dismissal from an
intercollegiate team (in addition to other institutional sanctions). The eligibility of an
athlete to continue participation following an incident involving substance abuse will be
made by the athletic director and dean of students in consultation with the appropriate
head coach. In most situations, the athletic director and dean of students eek a
resolution that is more rehabilitative than punitive for first-time offenders. Where
counseling is deemed necessary and appropriate, a plan of treatment will be presented
to the student-athlete. The athlete’s signed consent is required before treatment begins;
he/she must agree to the terms of the treatment plan and permit appropriate medical
and Transylvania personnel to confer regarding the treatment. The athlete may be
informed that participation in treatment is required for continued team membership;
however, participation in treatment does not necessarily assure clearance for athletic
participation. Repeat offenders are subject to more severe sanctions. Parents of students
found to be abusing controlled substances may be informed.
28
10. Upon approval by the Director of Athletics, Head Coaches may establish team rules in
addition to the policies specified in this document, including the adoption of training
rules prohibiting the use of alcoholic beverages and tobacco products. The Head Coach
must provide team members with a written list of current team rules.
29
ATTACHMENT
NCAA Banned-Drug Classes
2007-2008
The NCAA list of banned-drug classes is subject to change by the NCAA Executive Committee.
Contact NCAA education services or www.ncaa.org/health-safety for the current list. The term
“related compounds” comprises substances that are included in the class by their
pharmacological action and/or chemical structure. No substance belonging to the prohibited
class may be used, regardless of whether it is specifically listed as an example.
Many nutritional/dietary supplements contain NCAA banned substances. In addition, the U.S.
Food and Drug Administration (FDA) does not strictly regulate the supplement industry;
therefore purity and safety of nutritional dietary supplements cannot be guaranteed. Impure
supplements may lead to a positive NCAA drug test. The use of supplements is at the studentathlete’s own risk. Student-athletes should contact their institution’s team physician or athletic
trainer for further information.
Bylaw 31.2.3. Banned Drugs
The following is a list of banned-drug classes, with examples of substances under each class:
(a) Stimulants:
amiphenazole
methylenedioxymethamphetamine
amphetamine
(MDMA, ecstasy)
bemigride
methylphenidate
benzphetamine
nikethamide
bromantan
pemoline
caffeine1 (guarana)
pentetrazol
chlorphentermine phendimetrazine
cocaine
phenmetrazine
cropropamide
phentermine
crothetamide
phenylpropanolamine (ppa)
diethylpropion
picrotoxine
dimethylamphetamine pipradol
doxapram
prolintane
ephedrine
strychnine
(ephedra, ma huang) synephrine
ethamivan
(citrus aurantium, zhi shi, bitter
ethylamphetamine orange)
fencamfamine
and related compounds
meclofenoxate
The following stimulants are not banned:
methamphetamine phenylephrine
psuedoephedrine
(b) Anabolic Agents:
anabolic steroids
androstenediol
methyltestosterone
30
androstenedione
nandrolone
boldenone
norandrostenediol
clostebol
norandrostenedione
dehydrochlormethylnorethandrolone
testosterone
oxandrolone
dehydroepiandro- oxymesterone
sterone (DHEA) oxymetholone
dihydrotestosterone
stanozolol
(DHT)
testosterone2
dromostanolone
tetrahydrogestrinone (THG)
epitrenbolone
trenbolone
fluoxymesterone
and related compounds
gestrinone
mesterolone
methandienone
other anabolic agents
methenolone
clenbuterol
(c) Substances Banned for Specific Sports:
Rifle:
alcohol
pindolol
atenolol
propranolol
metoprolol
timolol
nadolol
and related compounds
(d) Diuretics:
acetazolamide
hydrochlorothiazide
bendroflumethiazide
hydroflumethiazide
benzhiazide
methyclothiazide
bumetanide
metolazone
chlorothiazide
polythiazide
chlorthalidone
quinethazone
ethacrynic acid
spironolactone
flumethiazide
triamterene
furosemide
trichlormethiazide
and related compounds
(e) Street Drugs:
heroin
marijuana3
tetrahydrocannabinol
(THC)3
(f) Peptide Hormones and Analogues:
corticotrophin (ACTH)
growth hormone(HGH, somatotrophin)
31
human chorionic gonadotrophin (hCG))
insulin like growth hormone (IGF-1)
leutenizing hormone (LH
(All the respective releasing factors of the above-mentioned substances also are
banned.)
erythropoietin (EPO)
sermorelin
darbypoetin
(g) Definitions of positive depends on the following:
1for caffeine—if the concentration in urine exceeds 15 micrograms/ml.
2for testosterone—if the administration of testosterone or use of any other manipulation has
the result of increasing the ratio of the total concentration of testosterone to that of
epitestosterone in the urine to greater than 6:1, unless there is evidence that this ratio is due
to a physiological or pathological condition.
3for marijuana and THC—if the concentration in the urine of THC metabolite exceeds 15
nanograms/ml.
31.2.3.4.1 Drugs and Procedures
Subject to Restrictions.
The use of the following drugs and/or procedures is subject
to certain restrictions and may or may not be permissible,
depending on limitations expressed in these guidelines
and/or quantities of these substances used:
(Revised: 8/15/89)
(a) Blood Doping. The practice of blood doping (the
intravenous injection of whole blood, packed red
blood cells or blood substitutes) is prohibited, and any evidence confirming use will be cause
for action consistent with that taken for a positive drug test. (Revised: 8/15/89, 5/4/92)
(b) Local Anesthetics. The Executive Committee will permit the limited use of local anesthetics
under the following conditions:
(1) That procaine, xylocaine, carbocaine or any other local anesthetic may be used, but not
cocaine; (Revised: 12/9/91, 5/6/93)
(2) That only local or topical injections can be used (i.e., intravenous injections are not
permitted); and
(3) That use is medically justified only when permitting the athlete to continue the competition
without potential risk to his or her health.
(c) Manipulation of Urine Samples. The Executive Committee bans the use of substances and
methods that alter the integrity and/or validity of urine samples provided during NCAA drug
testing.
32
Examples of banned methods are catheterization, urine substitution and/or tampering or
modification of renal excretion by the use of diuretics, probenecid, bromantan or related
compounds, and
epitestosterone administration. (Revised: 8/15/89, 6/17/92, 7/22/97)
(d) Beta 2 Agonists. The use of beta 2 agonists is permitted
by inhalation only. (Adopted: 8/13/93)
(e) Additional Analysis. Drug screening for select nonbanned
substances may be conducted for nonpunitive purposes. (Revised: 8/15/89)
33
Dispute Resolution Process
1. Consistent with University guidelines, the Department of Athletics has procedures to
resolve interpersonal conflicts that may arise as a result of a student’s participation in
intercollegiate athletics. The University encourages open and honest communication
between coaches and athletes. It is presumed that most conflicts and differences of opinion
can be resolved by the individuals directly involved by confronting the issues and jointly
seeking resolution. These procedures identify steps to secure third party assistance for
informal/formal conflict resolution as necessary. These processes attempt to balance the
needs to address issues of student welfare and the obligation to provide coaches/staff due
process.
Student-Athletes are encouraged to use the dispute resolution procedure when they believe
they have been unfairly treated; it is critical that there is no retaliation against an individual
who initiates the process. Retaliation will not be tolerated and is subject to University
disciplinary procedures; refer to the Transylvania Student Handbook for a full understanding
of University-wide procedures adopted for the resolution of complaints and grievances.
The steps listed below are offered as guidelines. The athletic director and faculty athletics
representative may make exception to the process as deemed appropriate.
Step 1 (initial contact)
a. Athlete and Coach (preferred option)
b. Athlete and Captain
c. Athlete and Athletic Director
Sept 2 (informal dispute resolution meeting)
a.
Athlete, Captain and Coach
b.
Athlete, Coach and Athletic Director
c.
Athlete, Captain, Coach and Athletic Director
Sept 3 (formal process)
a.
Athlete, Faculty Athletics Representative, Athletic Director and Coach
b.
Faculty Athletic Advisory Committee
Sept 4 (conclusion by FAR/AD or FAR/FAAC; written report and follow-up meeting*)
a.
Athlete, Faculty Athletics Representative, Athletic Director and Coach
b.
Athlete, Faculty Athletics Representative, Athletic Director
University procedures will be implemented immediately if allegations of harassment or
violation of law, including discrimination based on sex, race, gender, or national origin, are
brought.
*parents of an athlete may be included in the Step 4 meeting if requested.
34
Eating Disorders Assistance Policies
1. Since eating disorders among college athletes are a growing problem with serious
potential health consequences, the NCAA has issued guidelines which support
intervention and professional guidance through nutritional, psychological and/or
psychiatric counseling to encourage behavior modification. The American College of
Sports Medicine has also called for action regarding education and intervention for
athletes who may be at risk for eating disorders.
In response to these recommendations by the NCAA and ACSM - - and based on a
program initiated at the University of Cincinnati – Transylvania University has set a
protocol to assess and assist athletes who are identified as being at risk for disordered
eating. The central component of the program is the formation of a Disordered Eating
Assistance Team to support the health and athletic performance of all athletes, with
special attention to those identified with, or suspected of, disordered eating. Members
of the team include one or two physicians, Transylvania’s athletic trainer, a registered
dietitian, and a certified psychologist.
2. Protocol*






If a coach or athletic trainer suspects a student-athlete of demonstrating
disordered eating behaviors, a meeting with the athletic director is called to
present the reasons for the suspicion.
Upon the approval of the athletic director and dean of students, the coach and
athletic trainer meet with the athlete to discuss the concern(s) and explain that
the athlete must be evaluated by a health professional. An appointment is set
with a physician or nutritionist, depending upon the level of immediate concern
for the athlete’s health. This evaluation is mandatory and must be completed as
soon as the athletic trainer secures an appointment.
The athletic trainer notifies other members of Transylvania’s Disordered Eating
Assistance Team (hereafter referred to as “Team”) that a referral has been made,
and the athletic director notifies the dean of students and school nurse. The
athletic director will keep the dean of students informed as necessary.
Following the evaluation, a diagnosis of “concern of disordered eating” results in
the athlete being referred to additional health professionals (dietitian, physician
and/or psychologist) as part of the Team treatment plan. If disordered eating is
not diagnosed, the student-athlete may still be referred to a dietitian and/or
psychologist for assessment and consultation according to the wishes of the
athlete, physician, or athletic director and dean of students.
The athletic trainer ensures that initial appointments are set and attended.
After all Team members have met with the athlete, a group meeting is held
without the athlete. The treatments recommended by the physician, dietitian,
and psychologist are presented and a treatment plan is documented in writing.
All Team members sign the plan.
35








The plan of treatment is presented to the student-athlete by the athletic trainer
and/or coach. The athlete’s signed consent is required before treatment begins;
agreeing to the terms of the treatment plan and permitting appropriate medical
and Transylvania personnel to confer regarding the treatment are required. The
athlete is informed that participation in treatment is mandatory for continued
team membership, but that participation in treatment does not necessarily ensure
clearance for athletic participation. All decisions regarding continued
participation in athletics are made the by the athletic director and dean of
students based on regular evaluations and recommendations of the Eating
Disorders Assistance Team, with consideration of the student-athlete’s
compliance with the total treatment plan. If the athlete’s clearance to participate
is removed or restricted by the athletic director and dean of students, the
athlete’s status will not be reconsidered for at least three weeks.
The athlete meets on a regular basis for individual appointments with the
psychologist and dietitian, with each professional focusing on a different aspect
of treatment. The physician meets with the athlete on a regular basis necessary
to evaluate the athlete’s medical status. The Team will convene at least monthly
to evaluate current cases and make modifications in treatment.
The athletic trainer and coach monitor the daily status of the student-athlete.
Problems of compliance with appointments or treatment are directly
communicated by Team members to the athletic trainer, who in turn notify the
physician and athletic director.
If an athlete misses two consecutive appointments with any Team member, the
physician or athletic director (in consultation with the dean of students) has the
option to restrict participation based on the signed treatment plan.
All required fees for professional assistance as a result of this protocol are the
responsibility of the student-athlete, his/her family, or their personal insurance.
(Transylvania’s current agreement with Growth Resources entitles students to six
counseling sessions per year at no charge. Special arrangements may be made if
additional visits are needed. Through the athletic department’s current agreement with a
registered dietitian, students are entitled to an initial consultation and follow-up through
a support group at no charge. Initial physical examinations will be conducted at no cost
to the athlete)
Student-athletes referred for treatment to the Team must utilize the psychologist
and dietitian who staff the Team unless the athlete is currently receiving regular
treatment from a registered dietitian or certified psychologist/psychiatrist who
agrees to participate fully as a member of Transylvania’s Disordered Eating
Assistance Team in addressing the specific student-athlete’s case.
The decision to notify the parents of a student-athlete suspected of, or diagnosed
with, an eating disorder rests with Transylvania’s Dean of Students in
accordance with regular University procedures.
Responsibilities of the disordered eating assistance team:
Physician(s):
a. Assesses and monitors medical status of student-athlete.
b. Diagnoses disordered eating and refers athlete to team members.
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c.
Makes decision regarding participation.
Team Trainer:
a. Acts as liaison between student-athlete and Team members.
b. Acts as liaison between Team members.
c. Acts as liaison between Team members and athletic director.
d. Ensures compliance with and Team recommendations.
e. Maintains appropriate documentation.
f. Monitors daily status of student-athlete.
Dietitian:
a. Identifies problems in eating patterns and helps develop strategies to
normalize eating patterns.
b. Educates student-athlete regarding energy and nutrient adequacy to
support health and performance.
c. Monitors nutritional status and eating patterns of student-athlete.
Psychologist:
a. Conducts psychotherapy assessment and develops treatment plan.
b. Addresses related underlying psychotherapy issues related to weight
and body issues.
*acknowledgement: Transylvania University acknowledges that this protocol is based on a
program implemented at the University of Cincinnati as documented in the following
publication: Baer JT, Walker WF, Grossman JM. A disordered eating response team’s effect on
nutrition practices in college athletes. J Athl Training. 1995:30-315-317.
Sportsmanship
1. Transylvania University is committed to conducting an intercollegiate athletics program
that promotes the character development of participants, enhances the integrity of higher
education and enhances civility in society. Coaches, student-athletes, fans and others
associated with the athletics program must adhere to the fundamental values of respect,
fairness, civility, honesty and responsibility. These must be manifested not only in
athletics participation but also in the spectrum of associated activities transcending the
athletics program.
2. The following sportsmanship axioms are to be observed:
 Integrity: High ideals of ethics/integrity; pursuing victory with honor.
 Respect: Treating all people with high regard and consideration; this includes
officials, coaches, opponents, fans. No taunting or demeaning actions.
 Class: Gracious in victory and accepting defeat with dignity; complimenting
extraordinary performance, showing respect in pre-and post-game rituals. No
profanity or obscene gestures, etc. at any time.
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
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Positive approach: In coaching methodologies and actions that increase
confidence and self-esteem; avoid physical or psychological intimidation, verbal
abuse, and conduct that demean student-athletes or others.
Role-Modeling: Being conscientious of the high visibility and influence one has
as a coach or athlete and behaving in an exemplary manner
Privilege to Compete: Assuring that student-athletes understand that
participation in intercollegiate athletics is a privilege, not a right; they are
expected to represent the school and team with honor, both in and out of the
playing arena
Self-control: Maintaining composure; controlling ego and emotions to avoid
inappropriate displays of anger and frustration
Promoting Sportsmanship: This over gamesmanship; resisting temptations to
gain competitive advantage through strategies that violate the rules, disrespect the
highest traditions of the sport, or change the nature of competition by negating or
diminishing the impact of the core athletic skills that define the sport and the
Heartland Conference. Transylvania will be participating in a sportsmanship
initiative sponsored by the NCAA. The attached flyer gives further information.
Media Relations
The Sports Information Office offers the news media assistance in covering the university’s
intercollegiate athletics program. The SID makes an effort to promote the sports teams and
works cooperatively with local, regional, and national media as well as with student-athletes.
Student-athletes have a responsibility to the university, the coaches, and teammates to have a
positive relationship with the media. The Sports Information Director is available to assist
student-athletes in preparation for dealing with reporters and handling interview sessions.
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Student-Athlete Code of Conduct
Participation on an athletic team representing Transylvania University is a privilege that comes
with rights, responsibilities and expectations. As student-athletes, we are expected to conduct
ourselves with honesty, sportsmanship, integrity and pride on and off the playing field. This
code does not encompass every ethical and behavioral question that may arise, and good faith
and common sense should govern our decision-making process. Our own personal integrity
and good judgment are essential for ethical and responsible conduct.
Student-Athlete Rights
Each student-athlete has the right to be treated as a student, and an individual of worth, with
both dignity and respect in all aspects of her/his athletic experience. As student-athletes, we
have the right to:
 Pursue the requirements and personal commitments of our academic program;
 Be informed of all team guidelines, rules and expectations by the Athletic Department
and/or coaching staff at the beginning of each academic year, or the time within each
year that participation begins;
 Be afforded privacy and confidentiality in accordance with applicable laws and
university policies which protect individual educational and medical records;
 Have individual or peer representation on the Student-Athlete Advisory Committee
(SAAC) and any other appropriate University/Departmental committee established
regarding intercollegiate athletics;
 Be fully advised of all medical recommendations made by the departments athletic
trainers or team physicians concerning athletic injury or illness, and be given the
opportunity to accept or decline the prescribed treatment. We will be fully informed of
the consequences of athletic injury with regard to my athletic eligibility. We have the
right to seek other medical opinions at our own expense, however the final decision for
medical clearance to participate in athletic is the decision of the athletic trainers and the
team physician;
 Be informed of the rationale for any disciplinary action taken by my head coach or other
athletics staff;
 Express grievance against disciplinary actions taken by my head coach that affects
participation in practice or competition and have that grievance handled in a timely
manner (the grievance procedures do not apply to sanctions rendered by the
Department of Athletics Administration as a result of Code of Conduct violations);
Be free to participate in campus organizations and campus activities whose events do not
conflict with practice or competition schedules, provided such activities do not violate
conference or NCAA rule for intercollegiate participation;

Participate in an intercollegiate athletics environment that includes safe equipment,
facilities, and transportation;
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
Be given the opportunity to complete an exit survey/questionnaire and have a personal
interview with a Department of Athletics administrator upon the conclusion of my
participation in intercollegiate athletics.
Student Athlete Responsibilities
As a student-athlete, we are expected to display the highest level of sportsmanship and ethical
conduct and to strive for excellence by following these principles:
 We share a commitment that all student-athletes are held accountable to higher
standards than other students;
 We will consider academic responsibilities our highest priority;
 We will abide by all standards and regulations of our coach and the university;
 We will follow all conference and NCAA rules and regulations;
 We will accept and support the overall philosophy of the athletic department. We will
also act with pride, class, and dignity and represent the team, coaches, athletics
department and the university in a positive manner;
 We will have respect for all persons, regardless of race, ethnicity, sexual orientation,
religious preferences, or gender. Due to the serious nature of these offenses,
discrimination or harassing behavior will be dealt with through the university’s
disciplinary system;
 Those of us who are of legal drinking age who consume alcohol must do so responsibly
and remain within the boundaries as set by team and state policies. Those of us that are
not of drinking age shall abide by all federal, state, local, university, Athletic
Department, team, conference, and NCAA alcohol laws, guidelines, policies and
regulations. The distribution of alcohol to prospective student athletes and current
student-athletes under the age of 21 is illegal and strictly prohibited, and will be dealt
with under the proper authority;
 The use of illegal drugs and banned substances is prohibited as per NCAA regulations;
 Any personal or academic conduct that is harmful to the college or athletic department
will be dealt with in an appropriate fashion. This includes violations of the Transylvania
University code of conduct or any state or federal laws. In the event that an individual
is convicted of a felony, the status of the student’s eligibility will be under review by the
athletic department staff;
 We are not prohibited from using social networking sites such as Facebook and
Myspace, however, we understand that any content they make public on the sites are
expected to comply with federal government, Commonwealth of Kentucky, NCAA,
HCAC, and team rules and regulations;
 We shall maintain all equipment entrusted to us and return it in good condition. Those
that do not return distributed equipment in a timely fashion will be subject to penalties
as set forth by the head coach;
 We will be accountable and responsible for behavior in dormitories. The breaking of
dormitory rules will be subject to residence life and team policies;
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Failure to agree and adhere to the terms and conditions of the Code of Conduct can result in
actions ranging from reprimand or suspension to dismissal from the university’s athletic
program. It is the Athletic Departments intention to achieve a level of behavior that reflects
positively on all members of the Transylvania Athletics community. This Code of Conduct is in
addition to any specific team policies established by your coach, as well as all guidelines
established by the university that apply to all students.
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